The Daily Bruin

HR is recruiting both internally and externally to fill an executive assistant I (pay range 7) vacancy in the Office of Academic Affairs. Andrea Byerley, who had held this position, is transferring to the registrar’s office to work as an enrollment counselor.

The incumbent of this position will work with Karlyn Fleming and Patrick Allen, providing support to the AAO, as well as with/for Hank Helsabeck, dean of the School of Arts and Sciences. The full position announcement is at jobs.georgefox.edu. You can e-mail hr@georgefox.edu for a transfer request if you would like to apply for this position. If you refer this position to any external applicants, please refer them to jobs.georgefox.edu.

The Center for Teaching and Learning is offering FoxTALE workshops in August for faculty and other interested employees.

On the Newberg campus:

FoxTALE Introduction – Friday, Aug. 22, 9 a.m. – noon, Hoover 211
FoxTALE Open Lab Time – Friday, Aug. 22, 1-4 p.m., Hoover 211
FoxTALE Quizzes and Grades – Tuesday, Aug. 26, 9 a.m. – noon, Hoover 211

At the Portland Center:

FoxTALE Introduction – Monday, Aug. 25, 1-4 p.m., PDS 210

Please R.S.V.P. to Sheila Abercrombie (IT) if you would like to attend any of these workshops.

We are quickly approaching the closing of our books for fiscal year 07-08.  Each year at this time we notify you of the cut-off date for anything that needs to be charged in last year.  That cut-off date for this year is July 23, 2008.  After that time, any costs associated with fiscal year 07-08 will have to go into your fiscal year 08-09 budget.

1.    Please forward any invoices to Financial Affairs for goods and/or services that were received prior to July 1, 2008.
2.    Please review your 2007-2008 budget report and notify Financial Affairs if there are any outstanding Purchase orders for goods and/or services that were not received prior to July 1 so they can be disencumbered.

Please continue to pray for us as we are aggressively coming up to speed on the new PeopleSoft systems, while trying keeping up with the year-end closing and the preparation for our annual audit.

Please call us if you have any questions on this.  (ext. 2160)

Financial Affairs

“Community Highlights,” a site created as a resource for members of the George Fox community, is now live. It is open to those who wish to share and/or get information about what’s new in town, civic and church events, and restaurants in and around Newberg.

Simply bookmark the link blogs.georgefox.edu/highlights in your browser or set up the RSS feed option. You may send submissions to Jere Witherspoon (Student Life) at jwitherspoon@georgefox.edu. Feel free to comment and make suggestions for more categories.

Security Services, in cooperation with the police departments of Newberg and Dundee, is offering free bicycle registration at the security office. Starting Monday, July 21, security will assist you in registering your bike, and your information will be transfered to the Newberg Police Department for its records. This is a free service, so please take advantage before the school year rush.

Ed Gierok,
Security Services

Employees are invited to attend all-community strategic planning sessions from 1 to 3:30 p.m. Monday, July 14, in Hoover 105.

The sessions will include strategic planning updates from the chairs of the strategic planning work groups. The meeting will begin in Hoover 105 and then break out into rotating sessions in specified Hoover classrooms. Your participation is strongly encouraged.

Serve Day organizers need at least 10 more team leaders to lead groups of volunteers for Serve Day on Wednesday, Sept. 10.

A team leader’s responsibilities:

• Attend a meeting on Sept. 3 from 4 to 5 p.m. to receive information about site
• Contact both site and RA prior to Serve Day and make sure they are aware of all details
• Supervise volunteers on Serve Day, helping make sure communication happens between site rep and team. Also, helping make sure that the team has what it needs and is comfortable with tasks.

If you are interested in being a team leader, please contact Kayin Griffith, Serve Day coordinator, at serveday@georgefox.edu. Thank you for your time!

Kayin Griffith

The University Store will host a sale during Genesis Thursday and Friday, July 10-11. Save 20 percent on all George Fox imprinted items, 30 percent on all school and art supplies, Zulugrass jewelry, and World of Good products, and 50 percent on sunglasses and Prestige makeup. Diploma frames are excluded in the sale.

Please join us Wednesday, July 16 at 1 p.m. in the Duke Atrium of the Stevens Center for a farewell gathering for Dana Miller, chief advancement officer at George Fox University for 11 years. Dana is joining the M.J. Murdock Charitable Trust in Vancouver, Wash., as senior program director for grant programs.

Miller has been a member of the senior leadership for three George Fox presidents. In 2002, Miller was promoted to vice president for marketing and advancement with responsibility for all external university functions, including admissions, marketing and university relations.

It’s Genesis time again. Please use alternate parking lots such as Bauman and Pennington and leave the Stevens and Hoover lots open for our guests this Thursday and Friday. We appreciate all of you making the effort to make our new students and their families feel welcome.

A friendly reminder from you security department.
 

Cost center numbers changed on July 1, 2008. Please use the new cost center numbers on your mail. If you do not know your new number, it is located on the Financial Affairs web page. Mail will be delayed if an old number is used.

Thank you,

Mail Services

Employees are invited to attend all-community strategic planning sessions from 1 to 3:30 p.m. Monday, July 14, in Hoover 105.

The sessions will include strategic planning updates from the chairs of the strategic planning work groups. The meeting will begin in Hoover 105 and then break out into rotating sessions in specified Hoover classrooms. Your participation is strongly encouraged.

Have an interesting story to tell about living in Oregon? Any George Fox or Pacific College tales that should be shared? As part of the Oregon’s 150th birthday celebration, the Oregon Stories Project (a part of the Oregon 150 celebration) is collecting stories to share via TV, radio and the Web.

Following are guidelines for sending in your unique Oregon stories at oregon150.org/oregon-stories:

• All forms of expression are welcomed, from poetry to photographs to video
• Stories must be 500 words or fewer and submitted as a Word document or as plain text
• For photos, send electronic, .jpeg files not to exceed 140 KB
• For audio files, send electronic, .mp3 files between one and three minutes in length
• For video files, send electronic, .flv or .mov files between one and three minutes in length

You may also mail stories to:

Oregon Stories Project
Oregon 150
1211 SW Fifth Ave., Ste L17
Portland, OR 97204

Once submitted, entries are the property of Oregon 150 and may be edited for length or clarity. All entrants must sign a release form allowing your story to be reproduced as part of the Oregon Story project.

The deadline for submission is Sept. 30, 2009.

To assist in closing the financial books on 2007-08, HR is requesting staff and administrators to submit June time sheets and time-off reports as soon as possible. This will enable HR to enter vacation and sick leave used in June right away so year-end balances can be reported and accounted for in a timely manner.

If you have any time-off reports or time sheets from earlier in 2007-08 that you have not yet submitted, please turn those in as well. If a supervisor’s absence will cause a delay, please send HR a copy of the original and submit the original after it has all of the requisite signatures.

Thank you,

Human Resources

The registrar’s office has two full-time openings for enrollment counselor, one at the Portland Center and one on the Newberg campus. The Portland position is posted at jobs.georgefox.edu and is open to both external and internal applicants. The Newberg position is currently open only to internal applicants (employees).

You can e-mail hr@georgefox.edu to request a transfer request if you would like to apply for either position. (Job description is the same for both positions.)

Don’t forget to join your colleagues at 3 p.m. Thursday, July 3, for ice cream bars in celebration of the Independence Day/holiday weekend that begins Friday. The bars will be served in the plaza in front of the Stevens Center.

The Salem courier run will be on Thursday, July 3, this week because of the holiday on Friday.  Remember to have items for the Salem Center at Mail Services by 10 a.m. on Thursday, July 3.

Thank you,

Mail Services

Congratulations to the financial affairs office for successfully making the July 1 “go live” date on the new software. This is a significant milestone, and while there remains a steep learning curve in adjusting to the new system, we commend the financial affairs team on this significant accomplishment.

A few reminders …

• After July 1, financial transactions for the fiscal year 2009 will need new cost center numbers. Please do not assume your cost center is the same as last year with a zero added. See the financial affairs website for a listing of new numbers.
• Still wrapping up financial transactions for the 2008 fiscal year? Please use your old cost center number.
• Continue to use IFAS purchase request and financial reporting after July 1 for fiscal year 2009 until we have the PeopleSoft requisition and reporting features deployed in August.

The CAI lab on the third floor of the Stevens Center is now out of service. Some of the equipment is being re-purposed to create an info commons in the Murdock Learning Resource Center this summer. The vacated CAI lab space will be utilized as a classroom. The MLRC and Hoover lab computers will remain available for community use.

Portland Center employee box numbers have changed. Barbi Doran (Telephone Services) has posted an updated list on the employee resources page on the university’s website.  Just look in the Employee Information section for the employee telephone/box list.

Please start using the new box numbers immediately. If you have questions, call ext. 2555.

Thank you,

Mail Services