The Daily Bruin

The beginning of the 2008-09 school year is near, which means it’s time to mark your calendars for the fall community meeting on Friday, Aug. 15. The gathering will begin in the Klages Dining Hall with breakfast at 8 a.m. At 8:30 a.m., we will move to Bauman Auditorium for a meeting that will last until 10:30 a.m.

All employees are required to attend. (Employees working on the four-day work week schedule will have to make arrangements to accommodate their attendance at the meeting.)

Please join us as we share our appreciation with Carol Green, dean of the School of Professional Studies, at 3 p.m. Monday, Aug. 11, in the Portland Center’s main lobby. If you cannot attend and would like to send a note or card, please mail those to Karlyn Fleming (Academic Affairs) at Box 6246.

Carol is heading to LeTourneau University in Longview, Texas, to serve as vice president for the School of Graduate and Professional Studies. She has been dean of the George Fox SPS program since 2005.

Thank you,
Academic Affairs

Employees are invited to take part in the Bruin Athletic Association’s annual Golf Classic, silent auction, and dinner on Thursday, Sept. 18, at Chehalem Glenn Golf Course in Newberg.

The event begins at noon with registration and lunch. Play begins with a shotgun start at 1 p.m. You may register as a foursome or as a single. To learn more or to register, contact Patty Findley (Athletics) at ext. 2910.

George Fox is co-sponsoring a Transformational Development Conference with Food for the Hungry on the Newberg campus Aug. 14-16.

Bryant Myer, author of Walking with the Poor: Principles and Practices of Transformational Development, will speak. George Fox staff and students will receive a discounted rate of $70 (without meals) or $120 (with meals).

The event will address the question of how missions, theology, poverty, and development intersect. It also will give attendees a chance to meet, network, and dialogue with local and international NGOs, ministries, and universities – and the leaders, scholars, students, practitioners, educators, and theologians behind them.

To register and get details on the schedule and logistics,  visit TDconference.org.

Undergrad admissions will need someone to fill in for Melissa Rosenberg, an administrative assistant, for about 30 hours per week from mid-August until early November during her maternity leave. Previous administrative support experience is required for this job.

Also, HR is looking for someone to assist with PeopleSoft implementation work and other HR and payroll work from early August through early October. This person must be detail-oriented and have a high level of accuracy in working with numbers. Previous payroll or accounting experience would be helpful but is not required. This position also will average 30 hours per week, but the schedule may vary depending on needs in any given week.

If you know of someone who might be a good fit for either job, please have them contact Peggy Kilburg at pkilburg@georgefox.edu or phone (503-554-2182). A completed George Fox application will be required to be considered. The link can be found at jobs.georgefox.edu.

We are quickly approaching the closing of our books for 2007-08. The cut-off date for this year is Wednesday, July 23, for charging anything that is for last year’s budget.  After that time, any costs associated with 2007-08 will have to go into your 2008-09 budget.

1.    Please forward any invoices to Financial Affairs for goods and/or services that were received prior to July 1, 2008.
2.    Please review your 2007-2008 budget report and notify Financial Affairs if there are any outstanding purchase orders for goods and/or services that were not received prior to July 1 so they can be disencumbered.

Thank you for your assistance in helping with the year-end closing and the preparation for the annual external audit. Please call ext. 2160 if you have any questions.

Plant Services is organizing a crew to remove invasive species and do general maintenance work in the south end of Hess Creek Canyon from 8 a.m. to noon Wednesday, July 23. Those interested in assisting are instructed to meet at the corner of Hancock and Carlton Way.

Thank you,

Plant Services

The Portland Center Library is a fantastic resource for our employees and students alike. The rows of books and the many magazines, newspapers and journals that they provide for us is amazing! We want to continue to support this resource in every way we can.

Recently, however, the library staff has discovered that several magazines and a newspaper are disappearing off the racks. Specifically these publications are:

• Time
  
• US News
• Entertainment
  
• The Wall Street Journal

If you have accidentally picked up these magazines or have taken them to read, please return them to the library so that the other students and employees can enjoy them as well. In this way, we are all being good stewards of what God has blessed us with.

Thank you!

The copiers at the Portland Center have been updated to reflect the new account codes for PeopleSoft.

If you have a question about what code to use, please see your departmental administrative assistant or contact Janis Sanford at extension 6164 or email.

HR is recruiting both internally and externally to fill an executive assistant I (pay range 7) vacancy in the Office of Academic Affairs. Andrea Byerley, who had held this position, is transferring to the registrar’s office to work as an enrollment counselor.

The incumbent of this position will work with Karlyn Fleming and Patrick Allen, providing support to the AAO, as well as with/for Hank Helsabeck, dean of the School of Arts and Sciences. The full position announcement is at jobs.georgefox.edu. You can e-mail hr@georgefox.edu for a transfer request if you would like to apply for this position. If you refer this position to any external applicants, please refer them to jobs.georgefox.edu.

The Center for Teaching and Learning is offering FoxTALE workshops in August for faculty and other interested employees.

On the Newberg campus:

FoxTALE Introduction – Friday, Aug. 22, 9 a.m. – noon, Hoover 211
FoxTALE Open Lab Time – Friday, Aug. 22, 1-4 p.m., Hoover 211
FoxTALE Quizzes and Grades – Tuesday, Aug. 26, 9 a.m. – noon, Hoover 211

At the Portland Center:

FoxTALE Introduction – Monday, Aug. 25, 1-4 p.m., PDS 210

Please R.S.V.P. to Sheila Abercrombie (IT) if you would like to attend any of these workshops.

We would like to invite you to participate in George Fox University’s 10th annual Serve Day celebration.  On September 10, 2008, the Newberg campus will shut down. Newberg Employees and undergrad students go out into the surrounding areas to serve at non-profit organizations, homes and churches. This year we have too many requests for volunteers and are unable to meet all of the needs. We need your help! With the approval of your supervisor we would gladly assign you to a serve site. If you are interested in being a volunteer on Serve Day or need more information please write Kayin Griffith, Serve Day Coordinator, at serveday@georgefox.edu.

We are quickly approaching the closing of our books for fiscal year 07-08.  Each year at this time we notify you of the cut-off date for anything that needs to be charged in last year.  That cut-off date for this year is July 23, 2008.  After that time, any costs associated with fiscal year 07-08 will have to go into your fiscal year 08-09 budget.

1.    Please forward any invoices to Financial Affairs for goods and/or services that were received prior to July 1, 2008.
2.    Please review your 2007-2008 budget report and notify Financial Affairs if there are any outstanding Purchase orders for goods and/or services that were not received prior to July 1 so they can be disencumbered.

Please continue to pray for us as we are aggressively coming up to speed on the new PeopleSoft systems, while trying keeping up with the year-end closing and the preparation for our annual audit.

Please call us if you have any questions on this.  (ext. 2160)

Financial Affairs

Employees are invited to attend all-community strategic planning sessions from 1 to 3:30 p.m. Monday, July 14, in Hoover 105.

The sessions will include strategic planning updates from the chairs of the strategic planning work groups. The meeting will begin in Hoover 105 and then break out into rotating sessions in specified Hoover classrooms. Your participation is strongly encouraged.

The main file and print server will be unavailable on Saturday, July 12.

Please join us Wednesday, July 16 at 1 p.m. in the Duke Atrium of the Stevens Center for a farewell gathering for Dana Miller, chief advancement officer at George Fox University for 11 years. Dana is joining the M.J. Murdock Charitable Trust in Vancouver, Wash., as senior program director for grant programs.

Miller has been a member of the senior leadership for three George Fox presidents. In 2002, Miller was promoted to vice president for marketing and advancement with responsibility for all external university functions, including admissions, marketing and university relations.

Cost center numbers changed on July 1, 2008. Please use the new cost center numbers on your mail. If you do not know your new number, it is located on the Financial Affairs web page. Mail will be delayed if an old number is used.

Thank you,

Mail Services

Employees are invited to attend all-community strategic planning sessions from 1 to 3:30 p.m. Monday, July 14, in Hoover 105.

The sessions will include strategic planning updates from the chairs of the strategic planning work groups. The meeting will begin in Hoover 105 and then break out into rotating sessions in specified Hoover classrooms. Your participation is strongly encouraged.

Have an interesting story to tell about living in Oregon? Any George Fox or Pacific College tales that should be shared? As part of the Oregon’s 150th birthday celebration, the Oregon Stories Project (a part of the Oregon 150 celebration) is collecting stories to share via TV, radio and the Web.

Following are guidelines for sending in your unique Oregon stories at oregon150.org/oregon-stories:

• All forms of expression are welcomed, from poetry to photographs to video
• Stories must be 500 words or fewer and submitted as a Word document or as plain text
• For photos, send electronic, .jpeg files not to exceed 140 KB
• For audio files, send electronic, .mp3 files between one and three minutes in length
• For video files, send electronic, .flv or .mov files between one and three minutes in length

You may also mail stories to:

Oregon Stories Project
Oregon 150
1211 SW Fifth Ave., Ste L17
Portland, OR 97204

Once submitted, entries are the property of Oregon 150 and may be edited for length or clarity. All entrants must sign a release form allowing your story to be reproduced as part of the Oregon Story project.

The deadline for submission is Sept. 30, 2009.

To assist in closing the financial books on 2007-08, HR is requesting staff and administrators to submit June time sheets and time-off reports as soon as possible. This will enable HR to enter vacation and sick leave used in June right away so year-end balances can be reported and accounted for in a timely manner.

If you have any time-off reports or time sheets from earlier in 2007-08 that you have not yet submitted, please turn those in as well. If a supervisor’s absence will cause a delay, please send HR a copy of the original and submit the original after it has all of the requisite signatures.

Thank you,

Human Resources