The Daily Bruin

The registrar’s office has two full-time openings for enrollment counselor, one at the Portland Center and one on the Newberg campus. The Portland position is posted at jobs.georgefox.edu and is open to both external and internal applicants. The Newberg position is currently open only to internal applicants (employees).

You can e-mail hr@georgefox.edu to request a transfer request if you would like to apply for either position. (Job description is the same for both positions.)

The Salem Courier run will be on Thursday, July 3rd this week, because of the holiday on Friday.  Remember to have items for the Salem Center ready by 11:00 am on Thursday, July 3rd at the normal pick-up area at the Portland Center.

Thanks!

Mail Services

Congratulations to the financial affairs office for successfully making the July 1 “go live” date on the new software. This is a significant milestone, and while there remains a steep learning curve in adjusting to the new system, we commend the financial affairs team on this significant accomplishment.

A few reminders …

• After July 1, financial transactions for the fiscal year 2009 will need new cost center numbers. Please do not assume your cost center is the same as last year with a zero added. See the financial affairs website for a listing of new numbers.
• Still wrapping up financial transactions for the 2008 fiscal year? Please use your old cost center number.
• Continue to use IFAS purchase request and financial reporting after July 1 for fiscal year 2009 until we have the PeopleSoft requisition and reporting features deployed in August.

Early-morning network maintenance will occur at the Portland Center from 7 to 7:30 a.m. on Wednesday, July 2. Internet access will be intermittent during this time.

Portland Center employee box numbers have changed. Barbi Doran (Telephone Services) has posted an updated list on the employee resources page on the university’s website.  Just look in the Employee Information section for the employee telephone/box list.

Please start using the new box numbers immediately. If you have questions, call ext. 2555.

Thank you,

Mail Services

In recognition of Independence Day and the holiday weekend for employees, you are invited to wear casual attire in patriotic colors Thursday, July 3.

Also, at 3 p.m., ice cream bars will be served on the plaza in front of Stevens Center for Newberg employees. Portland Center employees also will enjoy an ice cream break at that time. You are encouraged to enjoy a snack and this opportunity to visit with colleagues.

Summer student employees also are invited.

If you have any 10th- to 12th-graders in your life looking for adventure this summer, Tilikum Center for Retreats & Outdoor Ministries is hosting its Impact wilderness trip Monday through Saturday, July 28 to Aug. 2.

Impact campers will enjoy six full days of backpacking, rock climbing, and a challenge course, among other activities. Space is limited. Go to camptilikum.org for more details or call 503-538-2763 to reserve your spot.

The Office of Marketing Communications is currently collecting orders for name tags.
Submit your requests online at: academic.georgefox.edu/foxforms/forms/Order Name Tags.html.

Provide the name of the person for whom the name tag is needed, title or department, and the budget to be charged.

The Office of Marketing Communications is now collecting orders for business cards. Orders are due Thursday, July 3. Please place your orders through your department’s administrative assistant. Expect delivery Aug. 15.

Please submit your order using our online form:

georgefox.edu/offices/communications/creative_srv/bus_cards.html

The financial affairs office has been working with great diligence in completing all the tasks necessary to meet the July 1 deadline to go live with the new PeopleSoft Financials system. There are still tasks that we need to complete, but we anticipate making a smooth transition to PeopleSoft.

Important information:

• Receive all POs in the IFAS system by 5 p.m. on Thursday, June 26, if you have received your product.
• The IFAS financial system will be down (including purchasing and all financial reports such as budget managers report) beginning at 5:30 p.m. Thursday, June 26, until Tuesday morning, July 1, while we do the final data conversion.
• The IFAS student system will be down beginning at 5:30 p.m. Thursday, June 26, until Friday morning, June 27, when you will be notified the system is available.
• After July 1, financial transactions for the fiscal year 2009 will need new cost center numbers. See the financial affairs website for a listing of new numbers.
• Still wrapping things up? If completing financial transactions for the current fiscal year 2008, please use your current cost center number.
• Continue to use IFAS purchase request and financial reporting after July 1 for fiscal year 2009 until we have the PeopleSoft requisition and reporting features deployed in August.

Please support the financial affairs office while they learn all the details of the new system.

The university is in need of 15 more team leaders for Serve Day. This year, team leaders will get to select their top three choices of sites they would like to be assigned to. To volunteer or find out more about being a team leader, contact Kayin Griffith (Spiritual Life) at serveday@georgefox.edu.

Serve Day will observe its 10th anniversary this year on Wednesday, Sept. 10.

The Portland Center community lunches are scheduled for 2008-2009.

We have moved the lunch to Thursday in order to reach a larger percentage of our community.  Typically the lunches are planned for the 2nd Thursday of the month, except January 2009, which will be the 3rd Thursday. As usual, the lunches are scheduled 12 to 1 p.m. and Bon Appetit is scheduled to cater them.

The dates are:  Sept. 11, Oct. 9, Nov. 13, Dec. 11, Jan. 15, Feb. 12, March 12, and April 9

Currently all lunches are scheduled to be in Room 155, with the exception of Sept. 11 which is scheduled to be in Room 285.

For more information or questions, please contact Janis Sanford via email or at ext. 6164.

Are you moving? If you are planning to move, Plant Services needs you to fill out the “Relocation Form” located at georgefox.edu/offices/plant_services/relocation.html.

Please fill out the form completely and be specific with your needs so we can better serve you.  Thank you.

– Plant Services

This is a reminder that the University Store will be closed Wednesday, June 25, through Monday, June 30, to conduct its year-end inventory procedure. During these days, the Newberg campus bookstore, textbook annex, and online store will be shut down for any type of sale or request. All bookstore employees will be unavailable for assistance.

During this time:

• There will be no money available to make change.
• Phone orders or requests will not be taken.
• Candy, beverages, or other items will not be sold, along with any other type of merchandise.

The bookstore will resume full operation on Tuesday, July 1, but will be closed on Friday, July 4. Please plan ahead for merchandise needed before this time. We thank you in advance for your patience and cooperation as we perform our inventory process.

– University Store staff

In an effort to become better stewards of God’s creation — one of the strategic planning initiatives — by saving on gas consumption, the university is offering a trial four-day work week effective June 16 through Aug. 15 with the following guidelines:

1.  All offices need to be covered from 8 a.m. to 5 p.m. Monday through Friday.
2.  Employees may choose to work four 10-hour days if coverage is approved by their supervisor.
3.  If approved, employees may chose to take off either Monday or Friday. (This will leave Tuesday through Thursday to schedule departmental and cross-departmental meetings.)
4.  Overtime is only paid for hours worked over 40 in a week, not over eight in a day.
5.  The week of June 30 to July 4 will be a standard week for all employees due to the holiday.
6.  There may be some days such as Genesis that will necessitate more complete coverage for particular areas within the university.

It is understood that not every office or regional site will be able to participate, but it is agreed to leave that decision up to the director or VP of that department or site. Supervisors are to consider any service disruption to the customer or users they serve in making each decision. This program will not be offered to students as they will be needed to help cover for employees who are gone.

The bookstore will be closed on Friday, June 13 due to illness.

Robin Baker will be at the Portland Center on Friday, June 13 at 11 a.m. to lead a community meeting for all employees at the Portland Center. Employees are encouraged to attend to hear updates regarding the University.

The meeting will be held in Room 155a.

As of Friday, June 13, Bruin Coffee will no longer be serving at the Portland Center.

But don’t despair. There are plans in the works for a new service, the details of which will be shared as the planning progresses. Meanwhile, through the summer months, the Portland Bookstore will be offering expanded coffee and snack selections. Drop by and see all the new flavors.

The Portland Center Bookstore will be closed Tuesday, July 1, through Thursday, July 3, to conduct its year-end inventory procedure. During these days, the Portland Center Bookstore and online store will be shut down for any type of sale or request. All bookstore employees will be unavailable for assistance.

During this time:

• There will be no money available to make change.
• Phone orders or requests will not be taken.
• Candy, beverages, or other items will not be sold, along with any other type of merchandise.

The bookstore will also be closed on Friday, July 4, for the Independence Day holiday. The bookstore will resume full operation on Monday, July 7. Please plan ahead for merchandise needed before this time. We thank you in advance for your patience and cooperation as we perform our inventory process.

– Portland Center Bookstore staff

Employees are invited to attend an all-community meeting from 4 to 5 p.m. Thursday, June 12, in Hoover 105. The meeting will provide employees an opportunity to receive campus updates. Your participation is strongly encouraged.