The Daily Bruin

University Mail and Print Services will be temporarily relocating into Calder 12 and 13 for three days, July 1-3. The power to the North Street Annex will be turned off during that time. Limited services as follows:

Mail Services

• Incoming mail and packages received in Calder 12
• Mail and package pick-up in Calder 12 (no access to current mailboxes in the North Street Annex)
• Limited outgoing U.S. Mail Services
• No outgoing UPS, FEDEX, etc.
• No outgoing packages over 25 pounds
• No outgoing bulk discounted mailings
• No address list processing
• Courier to Portland all three days (items to be in Mail Services by 9:45 a.m.)

Print Services

• Color and black/white printing available
• Limited production ability – no large quantity jobs
• No envelope addressing

Please plan your print and mail items accordingly. Bring any large quantity or detailed jobs into Print Services and Mail Services the week of June 24. Be aware that our turnaround time may be longer due to limited access to our equipment and supplies at our temporary location. We are here to serve and we will do our best to accommodate your requests during this time.

Questions? Contact Sherrie Frost ext. 2556.

As of today (Monday), the financial aid office is relocating to the second floor of the Stevens Center (STV 220), next to admissions. All staff contact information remains the same. You are invited to stop by and see our new home.

The financial affairs office will be closed on Friday, July 5. There will be no check runs that week due to the July 4 holiday. Please submit your check requests by 5 p.m. on Monday, June 24, for payment on June 28. All check requests received on June 25 or later will not be processed until the week of July 8.

Please contact Bruce Owen (bowen@georgefox.edu), in financial affairs, if you have any questions.

Faculty: The textbook listing for fall courses will go online July 1 for students to begin purchasing their books. If you have not already done so, please submit your textbook orders by Monday, June 24.

Also, please check the listing of books for your courses once they are online and e-mail Sandy Gidding (sgidding@georgefox.edu) with any corrections or changes.

Thanks

You may have noticed that Google is constantly working to improve its products. There are new features and changes that come out almost weekly, and we are working hard in IT to keep up with these new changes.

One way you can learn about them is to subscribe to our TechTips forum. Receive in your e-mail updates, hints and tips relevant to George Fox University-supported software, including Microsoft Office, Windows 7, Google Apps, Keynote and PowerPoint, Apple OS, iOS features and more related to George Fox systems.

Check out the latest update: Google has combined the storage capacity between Gmail and Drive and we now have a combined capacity of 30GB. Subscribe to TechTips and you can review all of our past posts to find information that is helpful to you.

Just a reminder that all purchasing for this fiscal year needs to be completed by this Friday, June 14. No purchasing should be done after this date. If you have questions, please contact Andy Dunn.

If you still have a balance remaining in your Flexible Spending Account for the plan year that ended March 31, the end of the grace period for spending these funds is quickly approaching. You have only until Saturday, June 15, to spend the funds. Any receipts must be dated no later than June 15. According to IRS regulations, any funds remaining after that date are forfeited.

The next deadline to be aware of is Sept. 14, which is the deadline to submit any receipts for reimbursement from the 2012-13 plan year.

This full-time entry-level position will be split between the Financial Affairs Office and HR and is open to employees only until Friday, June 7, at 5 p.m.

Financial Affairs work will include cash receipts, account reconciliations, managing petty cash, and journal entry work.

HR work will include account reconciliations, tracking data for benefits and compliance, budget tracking/planning, assistance with administering benefits, and HR website maintenance.

Qualifications: bachelor’s degree in accounting; one year of accounting experience; strong detail orientation and high level of accuracy; ability to work effectively in a fast-paced environment; high level of initiative and ability to work independently.

Compensation: $14.04 to $14.50 per hour, depending on experience.

To apply: Please submit a completed transfer request, cover letter, and resume to Human Resources. The position will close on Friday, June 7, at 5 p.m. The link to the transfer request form can be found at this link.

Don’t forget the all-employee meeting scheduled for this afternoon (Thursday), from 3:30 to 5 p.m. in Hoover 105. Among the items on the agenda is an update on enrollment.

For those at the university’s regional sites, the meeting will be available at a stream site that you can access from MyGFU. Simply log into MyGFU and click the “Community Meeting Link” located under “Staff Resources/Faculty Resources.”

The end of the fiscal year is quickly approaching, and with that I would like to inform you of a few requirements for year-end purchases.

Please remember that if you order merchandise, it needs to be physically here before July 1 in order to be charged to the 2012-13 fiscal year. Goods and services received after June 30, 2013 are required to be charged to the 2013-14 budget year.

Therefore, all purchasing for this fiscal year needs to be completed by June 14. No purchasing should be done for the 2012-13 year after this date. Merchandise ordered after this time frame frequently does not arrive by June 30, causing it to be charged to the following year. Also, invoices often don’t arrive for orders placed in late June until early August, long after we have closed the books for the year, again causing accounting problems.

Thank you for your help. If you have any questions, please feel free to contact Andy Dunn.

Today (Tuesday) is the day we celebrate Brenda Burg’s 13 years of service to George Fox! Join us from 3 to 4 p.m. in the Hoover lobby. Come wish your colleague well!

May is quickly slipping away and with it the opportunity to nominate colleagues for Support Staff Member of the Year and/or Administrator of the Year. Nominations will be accepted through Friday, May 31.

Do you have a colleague you believe is deserving of this award and meets the criteria provided in the April 14 e-mail from Peggy Kilburg? If so, please take a few minutes to submit a nomination. No form is necessary; just send an e-mail to Peggy (pkilburg@georgefox.edu) stating the reasons you believe the person deserves this award.

Print Services is hosting an overstock sale. Therefore, on Wednesday and Thursday, May 29-30, from 8 a.m. to 4:30 p.m., Print Services will offer a lot of extra specialty paper at a fraction of the cost. The paper would be perfect for personal or department use. Sorry, no substituting or mismatching reams or packages.

It is on a first-come, first-serve basis. So, come on in and see what we have. Because when it is gone … it’s gone! Sorry, no credit card transactions; cash or check only.

Questions? Contact Richard Silver at rsilver@georgefox.edu.

Please remember to fill out an “Employee Relocation Form” if you are moving. This will help us coordinate all of the upcoming moves. This is located on our Plant Services webpage.

Thank you,
Plant Services

Print Services has a lot of extra specialty paper, and we want to get rid of it at a fraction of the cost. The paper would be perfect for personal or department use. Sorry, no substituting or mismatching reams or packages.

It is on a first-come, first-serve basis. So, come on in and see what we have. Because when it is gone … it’s gone! Sorry, no credit card transactions; cash or check only.

Questions? Contact Richard Silver at rsilver@georgefox.edu.

Due to the Memorial Day holiday this Monday, our mail service courier will make his last trip to the Salem campus on Tuesday, May 28.

Questions? Contact Mail Services at ext. 2555.

Next Tuesday, May 28, we will celebrate Brenda Burg’s 13 years of service to George Fox. Come and join us from 3 to 4 p.m. in the Hoover lobby, where we will wish our colleague well as she transitions to new adventures outside the university.

All university offices in Newberg and at regional sites will be closed on Monday, May 27, to observe the Memorial Day holiday. Libraries in Newberg and the Portland Center also will be closed.

An all-employee meeting is scheduled for Thursday, May 30, from 3:30 to 5 p.m. in Hoover 105. Among the items on the agenda is an update on enrollment.

For those at the university’s regional sites, the meeting will be available at a stream site that you can access from MyGFU. Simply log into MyGFU and click the “Community Meeting Link” located under “Staff Resources/Faculty Resources.”

Also, please note: The June 27 all-employee meeting has been canceled because of scheduling conflicts. The next meeting will be announced at a later date.

Something new has been added to Google+ Hangouts. If you’re a regular user of Google+ and Hangouts, you’ll want to know how these new changes affect you. IT has put together a short guide to get you started so you can make the necessary updates and continue to use the Hangouts feature with as little inconvenience as possible.

One of the new features is that Hangouts and Chat are now synced across devices, and you can switch from one device to another within the same Hangout and/or Chat. Check out our guide at this link.