The Daily Bruin

The 2018 Spring course sites have now been hidden to students. If you want to make any of the 2018 Spring course sites visible to them, follow these steps:

• Select “Administration” menu>Edit settings
• In the “General” section,  look for the “Visible” setting
• Change “Hide” back to “Show”
• Scroll to bottom and “Save changes”

You can use the same procedure to make courses visible to students for 2018 Summer course sites.

Unrelated to hiding courses, but helpful to know: In your Dashboard “Courses view,” your courses are now listed in three tabs: “In Progress,” “Future” and “Past.” You can control how your courses are listed by entering each course site and adjusting the start and end dates. To learn more, view the FoxTALE Course Overview guide.

Visit the FoxTALE for Faculty webpage for a list of guides and resources.

Questions? Email servicedesk@georgefox.edu or call 503-554-2569.

– Your Educational Technology Team

If you are an expectant mother, a new mom, or are a mother of young children, come to an informal lunchtime gathering with other George Fox employee women. We gather two to three times a year to share stories and lunch, and to connect with one another.

We’ll be meeting next from noon to 1:30 p.m. on Wednesday, May 23, in Hoover 104. Come and go as you please.

Questions? Contact Jamie Noling-Auth (jnolingauth@georgefox.edu).

Are you interested in learning more about George Fox’s sick leave share and parental leave policies? Do you find yourself wondering what you should say and do when your direct report comes to you saying, “I need to take leave”? Can you direct an employee where to go to find their leave balances? Here is your opportunity to learn what every supervisor needs to know about George Fox leave of absences!

A first in a series of supervisor trainings will be held as a “Lunch and Learn” on three successive Wednesdays – May 16, May 23 and May 30 – from noon to 1:30 p.m. in Klages 232.

• Choose the date that works best for you: May 16, May 23 or May 30
• Sign up using this link: Supervisor Lunch and Learn Sign-up - George Fox Leave of Absences (maximum of 23 attendees per session; additional sessions will be held in the fall)
• Bring your lunch, and learn about leave of absences with your fellow supervisors

If you have questions or have difficulty signing up, please contact Darby Thiessen at 503-554-2188 or dthiessen@georgefox.edu.

Are you interested in learning more about George Fox’s sick leave share and parental leave policies? Do you find yourself wondering what you should say and do when your direct report comes to you saying, “I need to take leave”? Can you direct an employee where to go to find their leave balances? Here is your opportunity to learn what every supervisor needs to know about George Fox leave of absences!

A first in a series of supervisor trainings will be held as a “Lunch and Learn” on three successive Wednesdays – May 16, May 23 and May 30 – from noon to 1:30 p.m. in Klages 232.

• Choose the date that works best for you: May 16, May 23 or May 30
• Sign up using this link: Supervisor Lunch and Learn Sign-up - George Fox Leave of Absences (maximum of 23 attendees per session; additional sessions will be held in the fall)
• Bring your lunch, and learn about leave of absences with your fellow supervisors

If you have questions or have difficulty signing up, please contact Darby Thiessen at 503-554-2188 or dthiessen@georgefox.edu.

The George Fox University Auxiliary invites you to a ComedySportz Hour on Friday, May 18, at 7:30 p.m. in Bauman Auditorium. Featuring fast, funny, improvised comedy for the whole family, this one-hour show features two professional comedy teams battling for laughs and points under the command of an “all-powerful” referee. The comedy is based on fan suggestions, and the fans control the outcome of the match.

Tickets are $12 each (children age 12 and under are free) and can be purchased at the George Fox Box Office or online at this link. Proceeds from the event will go toward funding George Fox scholarships.

Questions? Contact Karlyn Fleming at kfleming@georgefox.edu.

If your contract ends in June and you will not be on campus through the summer, please bring over any money before you leave. Checks dated prior to June 30, 2018, must be deposited in the current fiscal year. Money that needs accounting for in FY2018 must be deposited no later than 1 p.m. on June 29. If it arrives later, it will go into the FY2019 budget.

End-of-the-fiscal-year deposits to be included in this year’s budget must be in Finance no later than Friday, June 29. Checks dated prior to June 30, 2018, must be deposited in the current fiscal year. Please look around your desks and file cabinets to see if there are any lingering items that need to go to the bank. If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave. If you should have any questions about deposits, please contact Heather Groenlund at ext. 2173.

Final petty cash reconciliations for this fiscal year are due in Finance no later than Friday, June 29. Please remember to submit all receipts, cash and reconciliation reports before this deadline. Please plan ahead! If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave. If you have questions about petty cash protocols, please contact Jen Klapp at ext. 2170.

The end of the fiscal year is approaching, and with that we would like to inform you of a few requirements for year-end purchases.

Purchasing
Please remember that if you order goods and services, they need to be physically received/completed by June 30, 2018. Goods and services received after that date will be charged to the 2018-19 budget year. Therefore, all Purchase Requisitions/POs for this fiscal year need to be entered by May 31, 2018.

Visa
Your George Fox University Visa can be used until June 18, 2018. If you will be traveling between June 18 and June 30 and you need to use your university Visa card, you must contact Purchasing prior to arranging travel.

Concur/Visa Reports
Concur Expense Reports and Visa Reports for 2017-18 must be submitted by July 10, 2018. Any reports created and submitted after that date will be reflected in the 2018-19 budget.

Contact Matt Hammar (mhammar@georgefox.edu) with any questions.

Fiscal Year End 2017-18 is quickly approaching and the Finance Department would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadlines for Accounts Payable requests:

1. For departments who will NOT be on campus for the summer, please turn in all petty cash funds by Friday, May 11, 2018.
2. All final Cash Advance Requests for FY2017/2018 expense must be received by the Finance Department on or before Tuesday, June 12, 2018.
3. Please submit Petty Cash Logs for expenses through June 30, 2018 to the Finance Department by Friday, June 29, 2018.
4. Submission of the following FY2017/2018 requests must be received by the Finance Department on or before Friday, July 6, 2018:
    Check Requests
    Invoices
    Non-Concur Expense Reimbursement Requests

Please refer to this “Fiscal Year-End Deadlines & Procedures” page on the Finance Department website for additional details.

Please contact Jennifer Klapp with any year-end accounts payable questions at jklapp@georgefox.edu or ext. 2170.

Thank you!
The Finance Team

The George Fox University Auxiliary invites you to a ComedySportz Hour on Friday, May 18, at 7:30 p.m. in Bauman Auditorium. Featuring fast, funny, improvised comedy for the whole family, this one-hour show features two professional comedy teams battling for laughs and points under the command of an “all-powerful” referee. The comedy is based on fan suggestions, and the fans control the outcome of the match.

Tickets are $12 each (children age 12 and under are free) and can be purchased at the George Fox Box Office or online at this link. Proceeds from the event will go toward funding George Fox scholarships.

Questions? Contact Karlyn Fleming at kfleming@georgefox.edu.

If your contract ends in June and you will not be on campus through the summer, please bring over any money before you leave. Checks dated prior to June 30, 2018, must be deposited in the current fiscal year. Money that needs accounting for in FY2018 must be deposited no later than 1 p.m. on June 29. If it arrives later, it will go into the FY2019 budget.

End-of-the-fiscal-year deposits to be included in this year’s budget must be in Finance no later than Friday, June 29. Checks dated prior to June 30, 2018, must be deposited in the current fiscal year. Please look around your desks and file cabinets to see if there are any lingering items that need to go to the bank. If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave. If you should have any questions about deposits, please contact Heather Groenlund at ext. 2173.

Final petty cash reconciliations for this fiscal year are due in Finance no later than Friday, June 29. Please remember to submit all receipts, cash and reconciliation reports before this deadline. Please plan ahead! If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave. If you have questions about petty cash protocols, please contact Jen Klapp at ext. 2170.

As we gear up for the summer employment season, Institutional Technology wants to ensure that you have the tools in place to allow your student employees to work as effectively as possible. Because many positions work with FERPA-protected and other sensitive data, it is not appropriate to have students use their George Fox-issued student email address.

There are several options available to departments to accomplish this. If your department needs assistance setting up an email for students to use, please email servicedesk@georgefox.edu with the department that needs the account and how it will be used.

Marketing Communications will be processing the next business card order on Wednesday, May 2. Submit your request for business cards directly with B&B Print Source before Tuesday, May 1.

Questions? Contact Danette Newkirk at dnewkirk@georgefox.edu.

Spend quality time with someone who encourages you.

Please submit your year-end print design requests for Marketing Communications now. Your print jobs must be received by Friday, June 29, and the last day to place orders using the purchase order system is May 31 in accordance with university policy.

If you have questions, contact Danette Newkirk (dnewkirk@georgefox.edu or ext. 2125).

As we gear up for the summer employment season, Institutional Technology wants to ensure that you have the tools in place to allow your student employees to work as effectively as possible. Because many positions work with FERPA-protected and other sensitive data, it is not appropriate to have students use their George Fox-issued student email address.

There are several options available to departments to accomplish this. If your department needs assistance setting up an email for students to use, please email servicedesk@georgefox.edu with the department that needs the account and how it will be used.

Marketing Communications will be processing the next business card order on Wednesday, May 2. Submit your request for business cards directly with B&B Print Source before Tuesday, May 1.

Questions? Contact Danette Newkirk at dnewkirk@georgefox.edu.

Please submit your year-end print design requests for Marketing Communications now. Your print jobs must be received by Friday, June 29, and the last day to place orders using the purchase order system is May 31 in accordance with university policy.

If you have questions, contact Danette Newkirk (dnewkirk@georgefox.edu or ext. 2125).

A few end-of-semester FoxTALE reminders …

• FoxTALE Open Labs are available during finals week. View dates and times here.
• If you used the FoxTALE grade book for any of your FoxTALE course sites, back up your 2018 spring grade book to a spreadsheet that is saved outside of FoxTALE. See the instructions here for backing up grades. You will want to keep an archive of your course grades that cover the last five years.
• Use your new, empty 2018 summer course sites as the sites in which you will teach. You may import content from another course site. See the instructions here for importing.
• 2018 summer sites are currently hidden from student view, as are all future courses. When you are ready, you can share the sites with your students. Here is a quick guide on how to make the courses available: FoxTALE Making Courses Visible to Students.
• Your 2018-19 course sites are available now. This guide, FoxTALE Changes for 2018-19 Course Sites, will help you get acquainted with the changes in course layout and menus.
• Visit the FoxTALE for Faculty webpage for a list of guides and resources.

Questions? Email servicedesk@georgefox.edu or call 503-554-2569.

We all know that life can get really busy – really quickly. This can affect our focus on the truly important things, and especially THE most important thing: God. In order to rest and clear your mind, spend 10 minutes of quiet time each day this week.

Come say farewell to Laura Simmons! After 17 years of service at the seminary, Laura is moving on to other opportunities. Join us for light snacks at the seminary as we honor her time at the institution.

Drop by anytime between 1 and 4 p.m. today (Monday) to wish her the best!

Contact Sara Reamy (sreamy@georgefox.edu) for more information.