Please follow these procedures and note deadlines for year-end expense reports
To ensure a smooth year-end closing and prevent transactions from falling into the next fiscal year, all George Fox Visa cardholders and employees seeking reimbursement through Concur must adhere to the following procedures and strict deadlines.
If you have any questions or need assistance, please contact Kathi Becker at kbecker@georgefox.edu or call 503-554-2166.
Critical Deadlines
- June 26: USBank Visa statement closing date
- July 3: Final deadline for all Concur reports (Visa and/or personal reimbursements) for the 2025-2026 fiscal year need to be submitted and routed for approval.
- July 10: All Concur reports need to be approved by approvers in order to be posted to the 2025-2026 fiscal year. Any/all transactions not approved by this date will be posted to the new fiscal year.
Required Action Steps
- Reconcile Early
Submit ahead of schedule: If you know you will not have any additional Visa transactions or out-of-pocket expenses before the end of June, please submit your reports early to help ease the processing queue. - Submit All Reports
Ensure both your USBank Visa transactions and any personal out-of-pocket reimbursement requests are submitted by the July 3 cutoff. - Monitor Approval Status
Track your reports: Track the workflow status in Concur after submitting.
Reach out directly to your supervisor or designated approver to ensure they review and officially approve your report(s) by July 10.