The Daily Bruin

Friday, July 20, will be the financial affairs office’s cutoff date for entering fiscal year 2012 revenue and/or expenses. Please submit appropriate paperwork as soon as possible for any revenues earned or expenses incurred prior to the end of FY2012 (June 30, 2012).

Please remember that these revenues and/or expenses must be included as fiscal year 2012 entries and may not be deferred to fiscal year 2013.

Thank you so much your cooperation as we wrap up FY2012 and prepare for our yearly audit. If you have any questions, please contact the financial affairs office at ext. 2160.

The all-employee meeting scheduled for this month has been moved from July 12 to Wednesday, July 25, beginning at 3:30 p.m. in VAC 117 (please note new location). At the meeting, the VP’s will share information regarding the recent restructuring.

For those at the university’s regional sites, the meeting will be available at a stream site that you can access from MyGFU. Simply log into MyGFU and click the “Community Meeting Link” located under “Staff Resources/Faculty Resources.” It is the bottom link in that section. The link will take you to all the information relating to community meetings and include a live-stream link (the password changes each meeting) and a chat room link.

Videos from previously recorded meetings will be added to this page in the days following. Please bookmark the page for quick access each month.

We always appreciate receiving the previous month’s time sheets and time-off reports early in the new month, but we are especially anxious to receive June’s each year. If you haven’t already, please send us your June time-off report or time sheet by this Thursday, July 12, so we can enter vacation and sick leave used in June. This will enable the folks in Financial Affairs to report fiscal year-end balances, which will help them finish their work of closing the books on 2011-12.

If you have any time-off reports or time sheets from earlier in 2011-12 that you have not yet submitted, please turn those in as well. If a supervisor’s absence will cause a delay, please send HR a copy and submit the original after it has both yours and your supervisor’s signatures.

Thank you very much.
– HR

FoxTALE will be unavailable from 6 to 8 a.m. (Pacific Time) on Monday, July 23, for scheduled maintenance. We apologize for any inconvenience. If you have questions, please contact the IT Service Desk.

For those who place supply orders through our online sites with Office Depot and/or Staples, I wanted to give you a heads-up that an order must meet a minimum order value (MOV) threshold before it can be processed.

The minimum for Office Depot is $50 and the minimum for Staples is $75. When placing an order, you may continue to add items to your shopping cart until you reach the MOV threshold. Once the threshold has been reached, you can proceed to checkout.

If you have any questions, please contact Kathi Becker or Andy Dunn.

Please join us Friday, July 13, from 3 to 4:30 p.m. in the Pennington House courtyard for a farewell reception for Tamara Cissna (Marketing Communications).

Tamara has managed the George Fox creative services team for nine years and is moving to Indiana to become associate vice president of marketing and communication at Earlham College. Please drop by to wish her well.

Also, if you have any Earlham contacts, Tamara would love to hear from you. Please contact her (tcissna@georgefox.edu) or give her a call at ext. 2126.

Quick: Who was George Fox University’s undergraduate professor of the year in 2008? Who was the staff member of the year in 2009?

If you know, pat yourself on the back! If not, find out these answers and more on the Employee Council site. There, the employees of the year are archived, as are the employees of the month for the last three years. After reading, perhaps you will be inspired to send an e-mail to a colleague — either one who has been honored or one who has not — saying that you appreciate his or her work.

You are always welcome to contact the Employee Council by e-mailing us at employeecouncil@georgefox.edu or by directly contacting an individual on the council (see the website for a list of members).

Don’t forget to get your tickets for the Saturday, July 14, Portland Timbers game at Jeld-Wen Field. That evening is George Fox University Night as the  Timbers take on L.A. Galaxy at 8 p.m. Enjoy the game with the whole family while connecting with other George Fox alumni, parents and friends.

Tickets are $42 each. Seats are in the View Terrace, Section 222. Tickets may be purchased by contacting Alumni Relations at 503-554-2134 or alumni@georgefox.edu.

A limited number of tickets are available and will be sold on a first-come, first-served basis.

George Fox is honored to once again to partner with the Oregon Special Olympics State Games as a host site.  The Games are in need of volunteers – please consider serving the community at this great event.

The Summer Games are the state championship competitions in the sports of athletics (track & field), bocce, golf and softball for Special Olympics Oregon athletes.  All athletes and teams have trained in their hometowns for 8 weeks prior to the Summer Games and have qualified to compete at the Summer State Games at a regional level competition.

Date:  July 14 – 15, 2012

Sports:   Athletics (Track & Field), Bocce, Golf Softball

Positions Include:  Sports venues—timers, scorekeepers, runners, announcers, staging, results, forecaddies, judges, spotters, awards, officials, umpires, lunch distribution, set-up, tear-down.  There are also opportunities to help at Olympic Town, Healthy Athletes, lunch support and many other things.

Time:   Generally, volunteer shifts are 4—5 hours on either Saturday or Sunday.

Age:  You must be 16 years or older to volunteer independently. Children 12 – 15 years old must volunteer with a parent.

Training:  We will have key volunteers provide training at the beginning of your shift.

To Register:      Go to Special Olympics Oregon website:  www.soor.org … click on “volunteer” … click on “volunteer for sports competitions” … Choose the competition that you want to volunteer for.

Questions or more information:  Contact LouAnne Tabada, Director of Volunteers for Special Olympics Oregon … LTabada@soor.org … 503.248.0600 ext 19

Saturday, July 14 is George Fox University Night at Jeld-Wen field as the Portland Timbers take on L.A. Galaxy at 8 p.m. Enjoy the game with the whole family while connecting with other George Fox alumni, parents, and friends.

Tickets are $42 each. Seats are in the View Terrace, Section 222.

Tickets may be purchased by contacting Alumni Relations at 503-554-2134 or alumni@georgefox.edu

Limited number of tickets available.  Will be sold on a first-come first-serve basis.

Staff employment statements and administrator contracts for 2012-13 will be distributed in campus boxes on Friday.

If you have questions about yours, please contact Peggy Kilburg via email.

FoxTALE will be unavailable from 6 to 7 a.m. (Pacific Time) on Tuesday, June 19, for scheduled maintenance. We apologize for any inconvenience. If you have questions, please contact the IT Service Desk.

Financial Affairs will be loading a temporary budget for 2012-13 and opening up the 2012-13 year in PeopleSoft on Monday, June 18. This is a temporary budget that will show the 2011-12 budget numbers; this will not be the final budget.

This is only being loaded as a place-holder to allow urgent purchase orders to be created for 2012-13 until the Adjusted 2012-13 Budget is complete. Please contact Cris Banton (ext. 2167) or Debbie Cash (ext. 2171) before entering any purchase orders over $5,000.

Thank you.

The campus community is invited to attend a recognition ceremony for IT’s Brian McLaughlin and Tim Goodfellow at 10:30 a.m. today (Thursday) in front of IT on the third floor of the Stevens Center. Refreshments will be served.

Brian and Tim will receive a Northwest Academic Computing Consortium Hugi Exemplary Practice Award for their work on the iGFU mobile portal project. The goal of the Hugi Award Program is to recognize individuals or groups whose outstanding work in technology has benefited NWACC member institutions. You can read more about the award here.

Contact Greg Smith if you have questions.

Don’t forget the two farewell receptions scheduled for this afternoon (Wednesday). Between 2:30 and 3:30 p.m., a reception in honor of former advancement employees Jim Jackson, Nancy Almquist and Valerie Rogers is scheduled at Coyote Place (located behind Burger King).

Also this afternoon, an event for Dale Seipp, former vice president of enrollment services, is set from 3:30 to 5 p.m. in the Stevens Center (Duke) Atrium. Dale has accepted a new position as VP for enrollment and marketing at Warner Pacific College.

Please take time to wish these former colleagues well. All are invited.

Join the university’s Relay for Life team and help give cancer the boot! We are looking for people who are willing to sign up for an hour or two of walking on Friday and Saturday, June 22-23. We’ll be filling time slots between 6 p.m. on Friday and 3 p.m. on Saturday. The event will take place at Joan Austin Elementary School in Newberg.

Please contact Vangie Pattison (epattison@georgefox.edu or ext. 2121) if you are able to join this effort and support the American Cancer Society with your time.

HR is continuing to diligently work over the next few weeks to prepare employment statements for support staff and annual contracts for administrators for the new fiscal year (2012-13). They will be sent to employees’ campus boxes no later than Monday, June 25, but the goal is to have them out sooner. We apologize for the delay in issuing these.

The university community is invited to a School of Business Speaker Series event featuring Mohan Nair, chief innovation officer at Regence, from 7:30 to 9:30 a.m. on Friday, June 15, at the Portland Center. The deadline to register is this Friday, June 8.

Focusing on “seven deadly sins to avoid,” Nair will present “Strategic Business Transformation,” in which he’ll offer a way to view business transformation through the lens of personal transformation to anticipate, understand and command the waves of change in business. The event is free, and coffee and tea will be served.

To learn more about the presentation and to register, visit this page.

An all-employee meeting is scheduled in the Portland Center’s Room 285A on Monday, June 4, at 11 a.m. We will discuss the physical therapy accreditation status and provide end-of-year updates. This meeting will not include a live-stream link.

During this interim time (June), Josiah Philipsen will be handling room requests for the Portland Center.

• If you have any room request, please continue to put them into calendar.georgefox.edu under “My Requests.”
• If you have any questions about your room or equipment request, please contact Josiah by e-mail (jphilipsen@georgefox.edu) or by phone (ext. 6127).

To guarantee approval for your request in an open room, we ask that all room request and technology reservations are entered by 1 p.m. the prior business day of the date needed. Thank you for your understanding and patience during this time.