The Daily Bruin

The finance team, along with IT, have been working diligently on the process of redesigning and implementing the university’s new chart of accounts. In the coming weeks there will be detailed information and training as well as communications about timeline and important steps.

Please be sure to direct special attention to messages from the finance team and take advantage of training opportunities. For those of you off campus for the summer, information and training will be provided for you upon your return.

Thank you for your patience and assistance during this transition, and we look forward to sharing with you new functionality and reporting in the new fiscal year!

If you have any of the items listed below, please forward them to the financial affairs office as soon as possible and not later than the dates shown. Thank you for your help with these items.

• Monday, June 16, 2014 is the last day to request cash advances for FY14 expenses.
• Friday, July 11, 2014 is the last day to submit invoices, check requests, expense reimbursements, petty cash, error corrections, and interdepartmental charges for FY14.

Please come to the Office of Student Life on the third floor of the Stevens Center this week to sign a sympathy card for our colleagues at SPU. The card is available to sign through Friday, June 13. Come by any time between 8 a.m. and 5 p.m.

For more information, contact the student life office at studentlife@georgefox.edu or 503-554-2310.

On Thursday, June 5, our colleagues at Seattle Pacific University experienced a shooting on campus that resulted in one death and additional injuries.

In respect and observance of their loss, the flag shall be displayed at half staff June 6-13. The Seattle Pacific University community is in our thoughts and prayers.

Starting this week, you will need only your MyGFU username and password to log in to library resources from off campus.

Summit and Foxtrax will still ask for your last name and library barcode. When those systems are replaced at the end of the year, they too will begin using MyGFU credentials, and you will never have to type in your 14-digit barcode again.

Questions? Contact Alex Rolfe at arolfe@georgefox.edu.

Please come to the Office of Student Life on the third floor of the Stevens Center this week to sign a sympathy card for our colleagues at SPU. The card will be available starting today (Monday) through Friday, June 13. Come by any time between 8 a.m. and 5 p.m.

For more information, contact the student life office at studentlife@georgefox.edu or 503-554-2310.

Ten staff and administrator positions are currently open. Listed in order of recency, they are:

• Custodian I
• Custodian I, Floor Specialist
• Library Assistant II, Temporary, Part Time, Portland
• Administrative Assistant II College of Engineering
• Career and Academic Planning Coach – IDEA Center
• Graduate Admissions Counselor, MSW and DPT Programs, Portland
• Director of Purchasing and Administrative Services
• Associate Director of Benefits and Compensation
• Systems Engineer
• Executive Assistant to Vice President and Dean of Seminary, Portland

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

If you have already completed the survey about the performance review process, thank you!

If you received a performance review this spring and haven’t yet completed the survey, would you please take a few minutes to do that this week? Your feedback is critical in helping us evaluate the process and determining if any changes need to be made to improve. Just click on this link below to get started.

Thanks!

Performance Review Process Survey

Nine staff and administrator positions are currently open. Listed in order of recency, they are:

• Library Assistant IV
• Administrative Assistant II – College of Engineering
• Career and Academic Planning Coach – IDEA Center
• Graduate Admissions Counselor, MSW and DPT Programs
• Director of Purchasing and Administrative Services
• Associate Director of Benefits and Compensation
• Systems Engineer
• Executive Assistant to Vice President and Dean of Seminary
• Assistant Director of Sports Marketing

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

FoxTALE will be unavailable from 6 to 8 a.m. (Pacific Time) on Monday, June 2, for scheduled maintenance. We apologize for any inconvenience.

During this maintenance update, Spring 2014 sites will be hidden to students. If you want to make your course site visible to students after this update, select “Edit settings” in the Course Administration block. Look for the Visible setting (located in the top General section) and change “Hide” back to “Show.” Scroll to bottom and “Save changes.”

– IT

The change in courier service will begin next week on Tuesday, June 2. The courier will be delivering one tub of mail/packages and one library book tub on Tuesdays and Thursdays only.

Delivery Schedule

• Newberg Campus: Mail and packages must be in Mail Services ready to go by 10:45 a.m.
• Portland Center: Mail and packages must be ready for courier pick-up by 11:15 a.m.

Notes

• Additional charges will be applied for packages that do not fit into our normal-sized mail tub. Departments will be responsible for the additional charge of $10 per package if the package is too large to fit into the tub or if there are too many packages to fit into the tub. Anything less than 10 pounds that does not fit into the tub will be shipped via UPS, as it is cheaper than the courier price. On the Newberg campus, Mail Services will determine the best method.

• Please make sure all packages have the sender’s and receiver’s name on it as well as a cost center. Your package will be delayed until this information is supplied.

• If you miss the courier and cannot wait until the next delivery date, it is the department’s responsibility to get their item(s) to or from the Portland Center.

• If you include the date that the package must be received, and Mail Services has too many packages to fit into the tub that day, Mail Services may be able to hold your package for the next scheduled courier delivery date. If no date is indicated, we will send the package out via UPS and charge your cost center.

• Contact Sherrie Frost at ext. 2556 or Linda Sartwell at ext. 2560 if you have items that are required to be in a locked courier pouch during transit.

May is quickly slipping away and with it the opportunity to nominate colleagues for Support Staff Member of the Year and/or Administrator of the Year. Nominations will be accepted through this Saturday, May 31.

Do you have a colleague you believe is deserving of this award and meets the criteria provided in the April 21 email from Peggy Kilburg? If so, please take a few minutes to submit a nomination. No form is necessary; just send an email to Peggy (pkilburg@georgefox.edu) stating the reasons you believe the person deserves this award.

Did you receive a performance review this spring? If so, we would very much appreciate you taking a few minutes to complete this brief survey so we can evaluate the process and determine if any changes need to be made to improve it in future years.

Thank you!
– HR

Seven staff and administrator positions are currently open. Listed in order of recency, they are:

• Career & Academic Planning (CAP) Coach
• Grad Admissions Counselor, Portland
• Systems Engineer
• Executive Assistant to Vice President and Dean of Seminary
• Assistant Director of Sports Marketing
• Benefits and Compensation Manager
• Director of Purchasing and Administrative Services

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

The IT department post updates, how-tos and tips relevant to George Fox University-supported software, including Microsoft Office, Windows 7, Keynote and Powerpoint, Apple OS, iOS features, Google Apps and more related to George Fox systems.

Subscribe to this group and receive posts by email. Click on this link to subscribe: TechTips: Hints, Tips and Updates from George Fox IT

Or, you can paste this URL – https://groups.google.com/a/georgefox.edu/forum/?hl=en&fromgroups#!forum/techtips – in your web browser and click “Join Group” to subscribe. Note: Requires you George Fox sign-in.

All university offices in Newberg and at regional sites will be closed on Monday, May 26, to observe the Memorial Day holiday. Libraries in Newberg and the Portland Center also will be closed.

Now is the time to submit your request for business cards. Marketing communications will be processing a business card order soon. Place your order directly with B&B Print Source by Friday, May 16.

Questions? Contact Danette Newkirk at dnewkirk@georgefox.edu.

All are invited to a special farewell party for Clint, Sarah, Madi and Kai Baldwin. We are renting out Chapters after hours on Sunday, May 25, from 7 to 9 p.m. Drop in anytime to enjoy a special drink on us and to send the Baldwins out with much love.

If you have questions, contact Cary or Kayin Griffith at cgriffith@georgefox.edu.

Do you want to be a part of helping design and implement a day of service that can become lifelong service? The Serve Day Committee is seeking volunteers to be involved in the following committees:

• Gifted in organizing and logistical planning? Join the Logistics Committee
• Do you love having a party? Join the Food and Celebration Committee
• Interested in getting the word out to our community? Join the Communications Committee
• Do you have a heart for connecting with local organizations and working with George Fox activities/groups? Join the Local Arrangements Committee

Interested? Fill out the Serve Day 2014 Committee Interest Survey. Serve Day this year will be on Wednesday, Sept. 3.

Rebecca Hernandez has been hired to be George Fox University’s next chief diversity officer! She is currently associate dean of intercultural development and educational partnerships at Goshen College. Prior to that, she served at Oregon Health & Science University School of Nursing, Center for Health Disparities Research.

Rebecca has a teacher’s heart and a love for students and learning. She is also an accomplished scholar and speaker. Rebecca has a PhD from Oregon State University in human development and family studies, a masters of public administration from Portland State University, and a bachelor of arts in secondary education, social studies, from Southeastern College in Lakeland, Fla.

We are very excited to have Rebecca join us at George Fox beginning July 1, 2014!

Please welcome Rebecca Hernandez to our community!

Linda Samek, provost