The Daily Bruin

Six staff and administrator positions are currently open. Listed in order of recency, they are:

• Area Coordinator
• Assistant Director of Sports Marketing
• Media Specialist IV
• Archivist and Institutional Repository/Acquisitions Specialist
• Career Coach – IDEA Center
• Systems Engineer

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

Now is the time to submit your request for business cards. Marketing communications will be processing a business card order soon. Place your order directly with B&B Print Source by Monday, July 14.

Questions? Contact Danette Newkirk at dnewkirk@georgefox.edu.

This full-time, 10-month position will be open through next Tuesday, July 15. Please email hr@georgefox.edu to ask for a copy of the job description.

To apply, please submit a completed transfer request, cover letter, and resume to Human Resources no later than Tuesday, July 15, at 5 p.m. The link to the transfer request form can be found here.

For this month especially, we are asking for time sheets (support staff) and time-off reports (administrators) to be submitted as soon as possible so we can provide the necessary year-end vacation accrual reports to the finance office in a timely manner.

Administrators, please resume using paper time-off reports. If you would like to download a copy to keep on your desktop, you can find it at this link.

We had hoped embedding the form in the body of an email would allow us to discontinue using the paper forms; but unfortunately, it did not work out well on the payroll end of the process. We will continue to explore other possibilities for automating this process to improve efficiencies and eliminate paper, but until further notice, we need to ask you to use the paper form.

Thank you,
HR

HR invites you to participate in our ninth annual Red, White and Blue Jeans Day. In recognition of Independence Day this Friday (and a George Fox holiday), you are encouraged to wear casual attire in patriotic colors on Thursday, July 3.

At 3 p.m., the HR staff will serve up the all-American dessert – apple pie a la mode – on the Bruin Den plaza just outside the ASC offices and near “Old Glory” (please note change in location). We hope you can join us for this sweet treat and enjoy a chance to visit with coworkers. Summer student employees are also invited.

Portland employees will gather in PDS 160 to enjoy an Independence Day celebration during afternoon break as well.

Our new chart of accounts is set to go live on Tuesday, July 1. Here’s an update on how to use or find additional information:

• First, nothing will change for finishing up your June 30 (FY13/14) transactions. Continue to use the same forms and run the same reports. These transactions are still using the current chart of accounts.
• Please follow any instructions you have already received from Human Resources regarding payroll forms and direct payroll questions to the HR team. The next payroll will be on July 31, with no mid-month process for check requests in July.
• There has been a page added to the finance webpage (georgefox.edu/finance) for chart of accounts information.
• Coming soon will be:
  • Instructions explaining the new chart fields and how to use them.
  • Instructions for using the “commitment control” inquiry feature to review your departments.
  • Instructions for using the purchase order system for FY14/15 purchases.
  • Resource for translating your current coding into the new 14/15 coding.
• There will be a new section on the “Common Forms” page for FY14/15 Forms to be used for FY14/15 business.

Most of you will be busy finishing up your June 30 work during the first few days of July. We are making every effort to have all these materials available before you need them to begin creating purchase orders, check requests or deposits for the new fiscal year. If you do not find what you need to complete your July transactions, please call the finance office at ext. 2167 and we will help you.

Thank you,
The Chart of Accounts Team

Ten staff and administrator positions are currently open. Listed in order of recency, they are:

• Assistant Director of Sports Marketing
• Media Specialist IV
• Archivist, IR/Acq Specialist
• Career Coach – IDEA Center
• Custodian I
• Custodian I, Floor Specialist
• Director of Purchasing and Administrative Services
• Associate Director of Benefits and Compensation
• Systems Engineer
• Executive Assistant to Vice President and Dean of Seminary, Portland

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

HR invites you to participate in our ninth annual Red, White and Blue Jeans Day. In recognition of Independence Day next Friday (and a George Fox holiday), you are invited to wear casual attire in patriotic colors on Thursday, July 3.

At 3 p.m., the HR staff will serve up the all-American dessert, apple pie a la mode, on the Stevens Center plaza. We hope you can join us for this sweet treat and enjoy a chance to visit with coworkers. Summer student employees are also invited.

Portland employees will enjoy an Independence Day celebration during afternoon break as well – in PDS 160.

This is a reminder that the all-employee meeting originally scheduled for today (Thursday) has been canceled, as President Robin Baker is in Seattle to attend an accreditation meeting.

A university update will be presented at the next all-employee meeting on Thursday, July 24.

We are still seeking volunteers to join the Bruin Brigade! This team of people will help ensure that all the logistics for home football games are handled in an organized, efficient way this coming season.

The first game is Saturday, Sept. 6, and there are five home games in all (Sept. 6, Sept. 13, Oct. 18, Oct. 25 and Nov. 8). Bruin Brigade volunteers will handle everything from directing game-day traffic and selling tickets to serving as statisticians and cleaning up after the game.

A full list of the positions and sign-up links for the jobs are available on the Bruin Brigade webpage. We need your help to make this first football season in 46 years a success! Please sign up by Tuesday, July 1, as we are trying to get things organized as soon as possible.

Questions? Contact Sarah Reid at sreid@georgefox.edu.

This half-time position (on pay range 4) is currently open only to employees. Please email hr@georgefox.edu to request a job description if you are interested in the duties and qualifications of this position.

To apply: Please submit a completed transfer request, cover letter, and resume to Human Resources by 5 p.m. on Wednesday, July 2. The link to the transfer request form can be found on this webpage.

If you are planning to move Plant Services needs you to fill out a “Relocation Form,” even if you plan to move yourself. This is located on this page on the university’s website.

Please fill out the form completely and be specific with your needs so we can better serve you.

Thank you,
Plant Services

Join the IDEA Center as we host a farewell reception for Kathi Gatlin and Corina Burke tomorrow (Tuesday) from 3:30 to 5 p.m. in the Stevens Center lobby (Duke Atrium). Enjoy some refreshments and join us in wishing them well.

Questions? Contact Sidney Tafflinger at stafflinger@georgefox.edu.

Thirteen staff and administrator positions are currently open. Listed in order of recency, they are:

• Assistant Director of Sports Marketing
• Archivist, IR/Acq Specialist
• Media Specilaist IV
• Career Coach – IDEA Center
• Custodian I
• Custodian I, Floor Specialist
• Administrative Assistant II College of Engineering
• Career and Academic Planning Coach – IDEA Center
• Graduate Admissions Counselor, MSW and DPT Programs, Portland
• Director of Purchasing and Administrative Services
• Associate Director of Benefits and Compensation
• Systems Engineer
• Executive Assistant to Vice President and Dean of Seminary, Portland

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

HR will not be running a payroll between June 30 and July 31, 2014. The new Chart of Accounts will take effect in July, and all employee pay records must be updated prior to running the next payroll. This project will not be finished until mid to late July.

In order to process all 2013-14 fiscal year payroll information, we will run two payrolls at the end of June. Everything received by June 18 will be processed on the regular payroll cycle and paid by direct deposit on June 30 as usual. Katie Sol will also run an extra payroll (live check rather than direct deposit) on June 30 to include anything received from June 19 through June 26. Please note that everything that comes in between June 27 and July 18 will be processed on the July 31 payroll.

In order to ensure compliance with federal requirements as well as those of the 13 states where we have employees, we need to put more effort into getting documents here on time for processing with the regular, month-end payroll. We can predict that a mid-month payroll will be required a few months each year, but we are discontinuing this practice as a regular event. Therefore, please note that the hard and fast due date in HR for payroll information is the 18th of the month. Items received after that date will be paid on the following month’s regular, end-of-month payroll.

If you have questions, contact Lisa Burton at lburton@georgefox.edu.

Thank you!

Join the IDEA Center as we host a farewell reception for Kathi Gatlin and Corina Burke on Tuesday, June 24, from 3:30 to 5 p.m. in the Stevens Center lobby (Duke Atrium). Enjoy some refreshments and join us in wishing them well.

Questions? Contact Sidney Tafflinger at stafflinger@georgefox.edu.

The university’s first football game is set for Saturday, Sept. 6, and it will take an army of volunteers to ensure that all the logistics for this game and the home games to follow are handled in an organized and efficient way. For that reason, George Fox is organizing the Bruin Brigade, consisting of a group of volunteers who will handle everything from directing game-day traffic and selling tickets to serving as statisticians and cleaning up after the game.

A full list of the positions and sign-up links for the jobs are available on the Bruin Brigade webpage. We need your help to make this first football season in 46 years a success!

Questions? Contact Sarah Reid at sreid@georgefox.edu.

Eleven staff and administrator positions are currently open. Listed in order of recency, they are:

• Archivist (see this announcement)
• Career Coach, IDEA Center
• Custodian I
• Custodian I, Floor Specialist
• Administrative Assistant II, College of Engineering
• Career and Academic Planning Coach, IDEA Center
• Graduate Admissions Counselor, MSW and DPT Programs, Portland
• Director of Purchasing and Administrative Services
• Associate Director of Benefits and Compensation
• Systems Engineer
• Executive Assistant to Vice President and Dean of Seminary, Portland

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

This full-time position (on Administrator Pay Range E), open due to Zoie Clark’s retirement, is currently open. Please email hr@georgefox.edu to request a copy of the position announcement if you are interested in this position.

To apply, please submit a completed transfer request, cover letter and resume to Human Resources by noon on Friday, June 20. The link to the transfer request form can be found on this page.

Marketing communications is collecting orders for name tags. For those who have regular face-to-face contact with the public and need to order a name tag, you may submit your request at this link.

Be sure to provide the name of the person for whom the name tag is needed; title or department (optional); and the budget to be charged.

The next order will be placed on Friday, June 20. Questions? Contact Danette Newkirk at dnewkirk@georgefox.edu.