The Daily Bruin

Fiscal Year End 2017-18 is quickly approaching and the Finance Department would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadlines for Accounts Payable requests:

1. For departments who will NOT be on campus for the summer, please turn in all petty cash funds by Friday, May 11, 2018.
2. All final Cash Advance Requests for FY2017/2018 expense must be received by the Finance Department on or before Tuesday, June 12, 2018.
3. Please submit Petty Cash Logs for expenses through June 30, 2018 to the Finance Department by Friday, June 29, 2018.
4. Submission of the following FY2017/2018 requests must be received by the Finance Department on or before Friday, July 6, 2018:
    Check Requests
    Invoices
    Non-Concur Expense Reimbursement Requests

Please refer to this “Fiscal Year-End Deadlines & Procedures” page on the Finance Department website for additional details.

Please contact Jennifer Klapp with any year-end accounts payable questions at jklapp@georgefox.edu or ext. 2170.

Thank you!
The Finance Team

The George Fox University Auxiliary invites you to a ComedySportz Hour on Friday, May 18, at 7:30 p.m. in Bauman Auditorium. Featuring fast, funny, improvised comedy for the whole family, this one-hour show features two professional comedy teams battling for laughs and points under the command of an “all-powerful” referee. The comedy is based on fan suggestions, and the fans control the outcome of the match.

Tickets are $12 each (children age 12 and under are free) and can be purchased at the George Fox Box Office or online at this link. Proceeds from the event will go toward funding George Fox scholarships.

Questions? Contact Karlyn Fleming at kfleming@georgefox.edu.

If your contract ends in June and you will not be on campus through the summer, please bring over any money before you leave. Checks dated prior to June 30, 2018, must be deposited in the current fiscal year. Money that needs accounting for in FY2018 must be deposited no later than 1 p.m. on June 29. If it arrives later, it will go into the FY2019 budget.

End-of-the-fiscal-year deposits to be included in this year’s budget must be in Finance no later than Friday, June 29. Checks dated prior to June 30, 2018, must be deposited in the current fiscal year. Please look around your desks and file cabinets to see if there are any lingering items that need to go to the bank. If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave. If you should have any questions about deposits, please contact Heather Groenlund at ext. 2173.

Final petty cash reconciliations for this fiscal year are due in Finance no later than Friday, June 29. Please remember to submit all receipts, cash and reconciliation reports before this deadline. Please plan ahead! If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave. If you have questions about petty cash protocols, please contact Jen Klapp at ext. 2170.

As we gear up for the summer employment season, Institutional Technology wants to ensure that you have the tools in place to allow your student employees to work as effectively as possible. Because many positions work with FERPA-protected and other sensitive data, it is not appropriate to have students use their George Fox-issued student email address.

There are several options available to departments to accomplish this. If your department needs assistance setting up an email for students to use, please email servicedesk@georgefox.edu with the department that needs the account and how it will be used.

Marketing Communications will be processing the next business card order on Wednesday, May 2. Submit your request for business cards directly with B&B Print Source before Tuesday, May 1.

Questions? Contact Danette Newkirk at dnewkirk@georgefox.edu.

Spend quality time with someone who encourages you.

Please submit your year-end print design requests for Marketing Communications now. Your print jobs must be received by Friday, June 29, and the last day to place orders using the purchase order system is May 31 in accordance with university policy.

If you have questions, contact Danette Newkirk (dnewkirk@georgefox.edu or ext. 2125).

As we gear up for the summer employment season, Institutional Technology wants to ensure that you have the tools in place to allow your student employees to work as effectively as possible. Because many positions work with FERPA-protected and other sensitive data, it is not appropriate to have students use their George Fox-issued student email address.

There are several options available to departments to accomplish this. If your department needs assistance setting up an email for students to use, please email servicedesk@georgefox.edu with the department that needs the account and how it will be used.

Marketing Communications will be processing the next business card order on Wednesday, May 2. Submit your request for business cards directly with B&B Print Source before Tuesday, May 1.

Questions? Contact Danette Newkirk at dnewkirk@georgefox.edu.

Please submit your year-end print design requests for Marketing Communications now. Your print jobs must be received by Friday, June 29, and the last day to place orders using the purchase order system is May 31 in accordance with university policy.

If you have questions, contact Danette Newkirk (dnewkirk@georgefox.edu or ext. 2125).

A few end-of-semester FoxTALE reminders …

• FoxTALE Open Labs are available during finals week. View dates and times here.
• If you used the FoxTALE grade book for any of your FoxTALE course sites, back up your 2018 spring grade book to a spreadsheet that is saved outside of FoxTALE. See the instructions here for backing up grades. You will want to keep an archive of your course grades that cover the last five years.
• Use your new, empty 2018 summer course sites as the sites in which you will teach. You may import content from another course site. See the instructions here for importing.
• 2018 summer sites are currently hidden from student view, as are all future courses. When you are ready, you can share the sites with your students. Here is a quick guide on how to make the courses available: FoxTALE Making Courses Visible to Students.
• Your 2018-19 course sites are available now. This guide, FoxTALE Changes for 2018-19 Course Sites, will help you get acquainted with the changes in course layout and menus.
• Visit the FoxTALE for Faculty webpage for a list of guides and resources.

Questions? Email servicedesk@georgefox.edu or call 503-554-2569.

We all know that life can get really busy – really quickly. This can affect our focus on the truly important things, and especially THE most important thing: God. In order to rest and clear your mind, spend 10 minutes of quiet time each day this week.

Come say farewell to Laura Simmons! After 17 years of service at the seminary, Laura is moving on to other opportunities. Join us for light snacks at the seminary as we honor her time at the institution.

Drop by anytime between 1 and 4 p.m. today (Monday) to wish her the best!

Contact Sara Reamy (sreamy@georgefox.edu) for more information.

Come say farewell to Laura Simmons! After 17 years of service at the seminary, Laura is moving on to other opportunities. Join us for light snacks at the seminary as we honor her time at the institution.

Drop by anytime between 1 and 4 p.m. on Monday, April 23, to wish her the best!

Contact Sara Reamy (sreamy@georgefox.edu) for more information.

Don’t forget today’s (Thursday’s) all-employee meeting from 3 to 4:30 p.m. in Canyon Commons. The meeting has been moved up to accommodate the retirement celebration event for Clyde Thomas at 4:30 p.m.

A live stream of the meeting will take place in PDS 160 at the Portland Center.

See you there!

You are invited to stay after the all-employee meeting today (Thursday) to honor Clyde Thomas, director of Plant Services. After 40 years of service to George Fox, Clyde will be retiring in June, but we didn’t want him to leave without giving people a chance to celebrate his accomplishments. We will have a retirement party today for him at 4:30 p.m. in Canyon Commons.

Don’t miss this special time as we say “thank you” to Clyde.

Join students in the Master of Social Work program community practice track today (Thursday) at noon for a showing of the 15-minute mini-documentary “One Person Can Make a Difference” in room 155 on the Portland campus.

Contact Pua Billamor (pbillamor17@georgefox.edu) with questions.

Please plan now for the institution-wide stationery order taken at the end of August. The collective order helps keep costs low – the higher the volume, the lower the cost. Consequently, it is most economical to overestimate needs and store a small surplus.

I will be accepting orders from now through Thursday, Aug. 23, when orders are due.

For order instructions, go to the marketing communications website. Continue to purchase all non-departmental stationery (including “second-sheet letterhead”) through the university’s print services office.

Please contact me if you have any questions.

Thank you,
– Danette Newkirk (dnewkirk@georgefox.edu)

The George Fox University Auxiliary invites you to a ComedySportz Hour on Friday, May 18, at 7:30 p.m. in Bauman Auditorium. Featuring fast, funny, improvised comedy for the whole family, this one-hour show features two professional comedy teams battling for laughs and points under the command of an “all-powerful” referee. The comedy is based on fan suggestions, and the fans control the outcome of the match.

Tickets are $12 each (children age 12 and under are free) and can be purchased at the George Fox Box Office or online at this link. Proceeds from the event will go toward funding George Fox scholarships.

Questions? Contact Karlyn Fleming at kfleming@georgefox.edu.

Mark your calendar to attend tomorrow’s (Thursday’s) celebration for Clyde Thomas, director of Plant Services, after the all-employee meeting at 4:30 p.m. in Canyon Commons.

After 40 years of service to George Fox, Clyde will be retiring in June, but we didn’t want him to leave without giving people a chance to celebrate his accomplishments. Don’t miss this special time as we say “thank you” to Clyde.