The Daily Bruin

The university is expecting approximately 30 new international students this fall. They will be arriving on Aug. 20 to begin the international student orientation. Rather than housing these students in empty dorm rooms during the orientation, we are looking for about 15 families who would be willing to have up to two international students stay in their home the nights of Aug. 19-26 (students would be free to be with the families the entire weekend of Aug. 22-23).

Families are asked to provide breakfast and dinner. Lunch will be provided on campus during the orientation. We also ask families to provide transportation to George Fox between 8-8:30 a.m. and pick students up at approximately 5 p.m. Host families will receive a stipend to help defray some of the costs of meals and transportation.

If you are interested in serving as a host family, please contact Dianna McIntyre (dmcintyre@georgefox.edu) or Alex Pia (apia@georgefox.edu). If you know of others who might be interested, please let us know so we may contact them.

Thank you for your willingness to consider this opportunity.

The University Store is having its final summer sidewalk sale this weekend during Genesis. Stock up and save on art and school supplies at 25 percent off, gifts at 40 percent off, and clothing at 40 to 75 percent off. Sale hours are 9 a.m. to 5 p.m., Thursday through Saturday, June 18-21.

The Portland Center Bookstore will conduct its annual end-of-fiscal-year inventory June 30 through July 2. The bookstore will be unavailable for any transactions during that time. We will resume regular store hours on Monday, July 6.

Year-end inventory at the University Store on the Newberg campus is scheduled Wednesday through Tuesday, June 24-30. The bookstore, textbook annex and online store will be completely shut down for any type of sale or request. All bookstore employees will be unavailable for assistance.

During this time:

• There will be no money available to make change.
• Phone orders or requests will not be taken.
• Candy, beverages or other items will not be sold, along with any other type of merchandise.

The bookstore will resume full operation on Wednesday, July 1, but will be closed on Friday, July 3. Please plan ahead for merchandise needed before this time.

The bookstore staff wishes to thank you in advance for your patience and cooperation. We are aware this closure can be an inconvenience to some, but having an accurate inventory count is just one more way we strive to improve our service to the university community.

Beginning July 1, all purchasing will be done through PeopleSoft. IFAS will no longer be available for purchase requests. To enable you to create purchase requests and continue with normal business processes, we will be conducting training in PeopleSoft beginning Wednesday, June 17.

In addition to requisition training, you also will be trained on the new way to view and track budget details, including a drill-down feature to look at pertinent details and check for errors.

Training is scheduled from 9 to 11 a.m. and from 2 to 4 p.m. beginning Wednesday, June 17, through Friday, June 19, at the SurfShack. Seating is limited to six people for each training session, so you must reserve a spot ahead of time. We also need to know in advance to ensure that all of your permissions and security are set correctly.

To reserve a time, please e-mail Karon Bell (Financial Affairs) or call her at ext. 2162.

Mark Terry (Visual Arts) is seeking to borrow unused foam camping pads, eggshell mattress pads, cushions and other soft items to help pack his sculptures for a show in California. He needs them for the month of July and can return them the first week of August. Please call 503-537-8618 if you can help out.

Serve Day is in need of team leaders to serve on Wednesday, Sept. 9. Here is a rundown of team leader responsibilities:

• Attend a meeting on Sept. 2  to receive information about site
• Contact both site and RA prior to Serve Day to confirm details
• Supervise volunteers and ensure communication on Serve Day

If you are willing to be a team leader, please contact Rachel at serveday@georgefox.edu or 503-554-2326.

Just a reminder that the Bruin Den and everything else in Heacock Commons will be closed on Thursday, June 11, due to a PGE power conversion.

Employees are invited to attend an all-employee meeting from 3:30 to 4:30 p.m. Thursday, June 11, in Hoover 105. The meeting will provide employees an opportunity to receive campus updates. Your participation is strongly encouraged.

For those at the university’s regional sites, the meeting will be available for viewing at stream.georgefox.edu/live/commmtg.sdp. For best results, use Mozilla Firefox for your web browser, and your computer must have QuickTime Player installed. Simply copy the link into the address bar of your browser. If you have any problems, contact the Service Desk at ext. 2569.

A video recording of the meeting will be available for viewing the following day at itunesu.georgefox.edu.

Did you know that your university e-mail account is also a Google Account? (Note that it is just a Google Account, not a Google E-mail Account). Want to know more? Visit this link on the IT website.

The University Store will be closed on Thursday, June 11, due to a power outage that will affect all of Heacock Commons.

Have an e-nnouncement you’d like to post? You can submit your news using a form online at georgefox.edu/online_community/e-nnouncement_request.

The submission form is no longer available on Bruindata.

Shane Roghaar, the university’s TIAA-CREF representative, will be on the Newberg campus Wednesday and Thursday, June 10-11. Sessions will meet in Hoover 104. You may make an appointment with him to discuss your investments (see the invitation posted on the HR/Benefits web page). Employees in other locations may contact Shane to arrange a telephone consultation at 503-452-6981.

There is a new class schedule available on the Web that displays classes in the familiar format used in Bruindata. Go to http://class.georgefox.edu to access the same MyGFU class schedule listing in a table format to assist with registration and advising.

You will notice changes in Bruindata today. As we continue the PeopleSoft implementation (MyGFU), some of the information in Bruindata has become outdated and is now available at MyGFU. We have removed data that is no longer current from Bruindata to prevent confusion.

Personal biographical information is being maintained in Bruindata; however, new students who begin classes for the first time in fall 2009 will not be in Bruindata and will only utilize PeopleSoft. IT is working on the PeopleSoft/Bruindata replacement portal this summer in preparation for fall semester.

– IT

Attention student employee supervisors:

May student time sheets must be in HR no later than 3 p.m., Tuesday, June 2, so please have them hand-delivered to HR as soon as you have processed them. If you are not on the Newberg campus, please fax your student time sheets to 503-554-2186 and then send the originals to HR in campus mail. Also, please check to be sure all of your students have submitted their time sheets to you and follow up with any that have not.

And as always, we appreciate you checking for the following:

• Student’s name (be sure it is legible)
• Student’s ID number
• Cost center number
• Student’s signature (If the student forgot to sign it, please bring it to HR anyway. Do not send students to HR to sign time sheets.)
• Your signature

Reminder: If a student delivers his or her own time sheet to HR, it must be in a sealed envelope to comply with Federal Work Study regulations.

Thanks very much.

– Human Resources

If you have not already done so, please submit your May time sheet (support staff) or time-off report (administrators) this week. Please be sure it is complete, accurate and signed by both you and your supervisor before sending it to HR at Box 6108. Be sure to include your cost center and ID number. You can find your Employee ID number on your pay statement.

If your supervisor is not available to sign your time sheet by Friday, June 5, please send a copy to HR and keep the original until it has been signed.

Link to the Time-off Report: georgefox.edu/offices/hr/Timeoffreport.doc

Link to May time sheet: georgefox.edu/offices/hr/TimesheetMay09.xls

The PeopleSoft HR/Payroll System uses a calendar year instead of a fiscal year when calculating the one year’s accrual of vacation that employees can carry over into the next year. This means that even if your balance is more than a year’s accrual, you will not lose any at the end of June.

Since the PeopleSoft pay statements only show year-to-date information for vacation and sick leave balances and do not provide what used to be termed “excess vacation” balances (the number of hours that had to be used by June 30 of each year to avoid being lost), HR is working to create a tool to post on the HR website so employees can calculate how many hours of vacation they must use by Dec. 31 to avoid losing any. An e-nnouncement will be posted in the next several weeks with the link to this tool.

Beginning in July, supervisors will begin receiving quarterly vacation and sick leave reports with employees‚ monthly accruals, YTD earned, YTD used, and current balances.

Just a reminder that the Bruin Den is open every day from 8 a.m. to 2 p.m. throughout the summer and will feature exhibition specials every Tuesday and Thursday for lunch.

Remember, too, that if you come to our office and buy $50 of Bruin Bucks we offer a 10 percent discount on all your purchases. This offer is available to everyone with a valid university ID card and can be used throughout the year anytime we’re open at either the Bruin Den or Villa Cafe.

Have a great summer and thank you for putting up with our construction in Klages!

– Denny Lawrence, Bon Appetit

You are invited to join university alumni, parents and friends at Safeco Field for a catered barbecue lunch in Lookout Landing and a Seattle Mariners game against the Minnesota Twins on Saturday, June 6.

Lunch begins at 11:30 a.m. and the first pitch is at 1:10 p.m. The cost for this exciting event is $40. Tickets are available on a first-come, first-served basis. Please register by Monday, June 1, online at georgefox.edu/alumni/events or call Vickie Timmons (University Relations) at 503-554-2131.

We hope to see you there!