Have an e-nnouncement you’d like to post? You can submit your news using a form online at georgefox.edu/online_community/e-nnouncement_request.
The submission form is no longer available on Bruindata.
Shane Roghaar, the university’s TIAA-CREF representative, will be on the Newberg campus Wednesday and Thursday, June 10-11. Sessions will meet in Hoover 104. You may make an appointment with him to discuss your investments (see the invitation posted on the HR/Benefits web page). Employees in other locations may contact Shane to arrange a telephone consultation at 503-452-6981.
There is a new class schedule available on the Web that displays classes in the familiar format used in Bruindata. Go to http://class.georgefox.edu to access the same MyGFU class schedule listing in a table format to assist with registration and advising.
You will notice changes in Bruindata today. As we continue the PeopleSoft implementation (MyGFU), some of the information in Bruindata has become outdated and is now available at MyGFU. We have removed data that is no longer current from Bruindata to prevent confusion.
Personal biographical information is being maintained in Bruindata; however, new students who begin classes for the first time in fall 2009 will not be in Bruindata and will only utilize PeopleSoft. IT is working on the PeopleSoft/Bruindata replacement portal this summer in preparation for fall semester.
– IT
Attention student employee supervisors:
May student time sheets must be in HR no later than 3 p.m., Tuesday, June 2, so please have them hand-delivered to HR as soon as you have processed them. If you are not on the Newberg campus, please fax your student time sheets to 503-554-2186 and then send the originals to HR in campus mail. Also, please check to be sure all of your students have submitted their time sheets to you and follow up with any that have not.
And as always, we appreciate you checking for the following:
Reminder: If a student delivers his or her own time sheet to HR, it must be in a sealed envelope to comply with Federal Work Study regulations.
Thanks very much.
– Human Resources
If you have not already done so, please submit your May time sheet (support staff) or time-off report (administrators) this week. Please be sure it is complete, accurate and signed by both you and your supervisor before sending it to HR at Box 6108. Be sure to include your cost center and ID number. You can find your Employee ID number on your pay statement.
If your supervisor is not available to sign your time sheet by Friday, June 5, please send a copy to HR and keep the original until it has been signed.
Link to the Time-off Report: georgefox.edu/offices/hr/Timeoffreport.doc
Link to May time sheet: georgefox.edu/offices/hr/TimesheetMay09.xls
The PeopleSoft HR/Payroll System uses a calendar year instead of a fiscal year when calculating the one year’s accrual of vacation that employees can carry over into the next year. This means that even if your balance is more than a year’s accrual, you will not lose any at the end of June.
Since the PeopleSoft pay statements only show year-to-date information for vacation and sick leave balances and do not provide what used to be termed “excess vacation” balances (the number of hours that had to be used by June 30 of each year to avoid being lost), HR is working to create a tool to post on the HR website so employees can calculate how many hours of vacation they must use by Dec. 31 to avoid losing any. An e-nnouncement will be posted in the next several weeks with the link to this tool.
Beginning in July, supervisors will begin receiving quarterly vacation and sick leave reports with employees‚ monthly accruals, YTD earned, YTD used, and current balances.
Just a reminder that the Bruin Den is open every day from 8 a.m. to 2 p.m. throughout the summer and will feature exhibition specials every Tuesday and Thursday for lunch.
Remember, too, that if you come to our office and buy $50 of Bruin Bucks we offer a 10 percent discount on all your purchases. This offer is available to everyone with a valid university ID card and can be used throughout the year anytime we’re open at either the Bruin Den or Villa Cafe.
Have a great summer and thank you for putting up with our construction in Klages!
– Denny Lawrence, Bon Appetit
You are invited to join university alumni, parents and friends at Safeco Field for a catered barbecue lunch in Lookout Landing and a Seattle Mariners game against the Minnesota Twins on Saturday, June 6.
Lunch begins at 11:30 a.m. and the first pitch is at 1:10 p.m. The cost for this exciting event is $40. Tickets are available on a first-come, first-served basis. Please register by Monday, June 1, online at georgefox.edu/alumni/events or call Vickie Timmons (University Relations) at 503-554-2131.
We hope to see you there!
Phase one of the Edwards Hall roof project will begin this Thursday, May 28. This should take approximately eight days. Phase two is yet to be scheduled. Please be aware that there will be large debris trucks and a material crane in the area.
The university is hosting a Science Camp for third- through sixth-graders June 22-26. The camp meets from 9 a.m. to 3 p.m. daily in EHS 103 on the Newberg campus. Please contact Teresa Arnold (Biology) at tarnold@georgefox.edu for a brochure if you know someone who would be interested in attending.
All university offices in Newberg and at regional sites will be closed on Monday, May 25, to observe the Memorial Day holiday.
Due to the Memorial Day holiday on Monday, May 25, the courier schedule will be changed for next week only. He will go to the Portland Center every day Tuesday through Friday and will go to Salem on Tuesday and Thursday only, May 26 and 28.
Cut-off times remain the same. Items must be in Newberg Mail Services by 9:45 a.m. for delivery to Portland and Salem campuses.
Normal schedule will resume the following week.
This is a follow-up regarding the workplace survey the university is participating in — Oregon Business Magazine’s 2009 list of the “100 Nonprofits Best to Work For in Oregon.†We are currently below the minimum number of respondents required for inclusion in this assessment (we have about one-third of what we need). The survey takes 20 minutes and can be accessed at v2.decipherinc.com/survey/obm/obm09003?code=153GM. Please take some time to complete the survey at your earliest convenience.
Thank you,
Chris Koch, Director of Assessment
This announcement supersedes the previous “Call for name tag orders” announcement. You may now submit and view your name tag requests online at spreadsheets.google.com/pub?key=rMl7ioJpzGE44Nhgg8I0P1Q. The next order will be placed Wednesday, May 20.
To get mail to students this summer using the PeopleSoft addresses, please use the “Mailing Address” first and then the “Home Address.”
Also, a clarification: Any student who has kept his or her campus mailbox open during the summer will have a “Summer Campus Box” in the “Mailing Address” in PeopleSoft. Please ignore the active “Campus Box” address during the months of May through mid-August.
If the student has a different mailing address during the summer, it also will be posted in the “Mailing Address” of PeopleSoft (i.e. Twin Rocks Camp, etc.)
Questions regarding student mail? Contact Linda Sartwell (Mail Services) at ext. 2560 or lsartwel@georgefox.edu.
The Marketing Communications office is collecting orders for name tags. For those who have regular face-to-face contact with the public and need to order a name tag, please submit your requests online at this Fox Forms name tag site. Provide the name of the person for whom the name tag is needed; title or department; and the budget to be charged. Examples of title or department include: Dean of Students/Student Life and Admissions Counselor/Admissions.
The next order will be placed Wednesday, May 20. Marketing Communications will verify your request and the information provided and place your order with all others.
As mentioned before, we are interested in continually assessing and improving the work environment at George Fox. With that in mind, we have started an assessment program that will take place over the next eight months. As part of this program, the university is taking part in the survey for Oregon Business Magazine’s 2009 list of the “100 Nonprofits Best to Work For in Oregon.”
We encourage you to express your honest views about George Fox on a comprehensive set of workplace aspects in the 100 Best employee survey. Your participation, and the answers you provide, will be strictly anonymous and confidential. We hope that all employees from every department and location in Oregon voice their candid opinions in this survey.
Each employee may complete just one survey. It takes about 15 minutes and can be completed from any computer, at work or home. Simply click on v2.decipherinc.com/survey/obm/obm09003?code=153GM. Please note: Your responses are not saved until you reach the last page of the survey. The deadline is June 12.
After the survey is complete, we will receive survey results that may help us find ways to improve job satisfaction, productivity and performance throughout the university. This survey is important because a number of our assessment measures have set comparison groups. The Best Christian Workplace survey many of you completed last year is very helpful but does not allow us to compare to other nonprofit organizations within our state. Therefore, the results from this survey will be extremely helpful in gaining greater insight into the workplace at George Fox.
Thank you for your help in this process.
Sincerely,
Chris Koch,
Director of Assessment
For those interested in following President Baker’s travels in China, here is a reminder of the link: georgefox.edu/about/president/china.
Mail Services is an unofficial drop site for all Oregon county ballots. Arrangements have been made with the Yamhill County elections office for us to offer this service. We accept any Oregon county ballot, and there is no postage necessary. The deadline for this drop-off site is 4:30 p.m. Tuesday, May 19. All out-of-state ballots must be mailed.
Thank you,
Mail Services
