Student supervisors: Please follow this checklist for time sheets

Student Supervisors:

There were some problems that cropped up during the March 15 payroll, so I thought I would send out this note with a few reminders. Please use this reminder checklist now as you prepare to send your March time sheets to HR:

  • 3 p.m. on third business day of the month is the deadline for time sheets (looking ahead: April 5 at 3 p.m.)
  • Late time sheets: Please include a note explaining why it’s late
  • Time sheets must be:
  1. Totaled by you
  2. Checked for a.m./p.m. errors (correct them)
  3. Signed by you
  4. Checked for dates: Are the dates listed for the correct month?
  5. Legible with student name and ID number
  6. Checked for six-hour shifts — note meal period in start-stop times or initial and OK by you (this should be an exception, not the rule)

To ensure that we get the time sheets on time, please hand-deliver them to HR. You can ask a student employee to deliver the time sheets to us as long as you first put them in a sealed envelope (keeps us in legal compliance). The only exception to this rule is the Portland Center – please scan or fax your time sheets first, then drop the originals in the mail.

Thank you for working with me to ensure a timely and accurate payroll for our students.

– Melodee Powers, HR

This entry was posted on Tuesday, March 29th, 2011 at 8:24 am and is filed under Newberg employee news, Portland employee news. You can follow any responses to this entry through the RSS 2.0 feed. Both comments and pings are currently closed.

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