Important info regarding use of Google Apps
As George Fox University employees increasingly use Google Apps for conducting university business, it is important that the data being stored there is secure and stored in compliance with applicable laws and regulations.
Institutional Technology is implementing new processes that will help users identify documents that could potentially expose restricted data. There are a few key details of this process that are important to know:
- This process is governed by the Cloud Data Privacy and Data Loss Prevention Policy. This policy is intended to ensure the privacy of individual’s files and set guidelines for protecting restricted data.
- Beginning Aug. 1, users will start receiving notices of files that potentially expose restricted information to unauthorized users.
- In rare cases where restricted data is shared in a manner that violates privacy laws or regulations, public or domain-wide sharing may be revoked automatically. In other cases, the user will be given notice to ensure that the data is being shared in an appropriate fashion.
Please direct questions or comments about this to the IT Service Desk at servicedesk@georgefox.edu or ext. 2569.