Be aware of Plant Services’ new project review and approval process

To manage existing maintenance needs and project requests, Plant Services is implementing a formal project review and approval process beginning Thursday, Feb. 1.

The Plant Services Operating Budget is for maintaining facilities and equipment to their designed state. Any additions or improvements that alter existing space or asset are considered projects and are not funded by the maintenance department.

A Project Review Committee (PRC) has been formed that will review submitted projects to establish adherence to the university’s mission, priority and funding. All projects must be approved by the appropriate dean or department head before being considered by the PRC.

The PRC will meet monthly between September and March, or more frequently as needed. Anything submitted after March 1 will not be considered until the following school year to be budgeted during the capital planning process.

A project request is to be submitted to the dean or department head using the “Project Request Form,” located on the Plant Services webpage under “Quick Links.” This form must be fully completed and include the signatures of the appropriate academic dean or department head, and building monitor. Once the signatures are collected, the Project Request Form is then routed to Plant Services and the PRC.

If the PRC approves the project and funds are available, the requestor will be informed, and the request will be submitted to the Plant Services director for management and scheduling.

The full policy and a summary of maintenance versus project requests is available here.

Please contact Dan vanderWater ( with any questions about the project approval process.

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