E-Colleague

Matt Dyment is moving from the registrar’s office to serve as an area coordinator later this month.

Rob Felton (Marketing Communications) and his wife Kim adopted a baby girl, Madeleine Sophia, born on June 22 at Portland Providence Medical Center. She weighed 7 pounds, 1 ounce and measured 19 inches.

Ryan Backman (IT) and his wife Lisa welcomed a daughter, Elliana Hope, on June 23. She was born at Providence St. Vincent Hospital in Portland and weighed 8 pounds, 4 ounces. She was 20 inches long. Elliana joins an older sister, Sierra.

Nate McIntyre (Undergraduate Admissions) and his wife Kim welcomed their third child, Seth Douglas, on June 9. The baby measured 19 inches and weighed 7 pounds, 13 ounces. He was born at St. Vincent Hospital in Portland and joins two older brothers, Eli and Calum.

Jesse Dillow (Plant Services) and his wife Liz welcomed a second child, Elsie Rose, on June 27. She was born at Providence Newberg Hospital, weighed 7 pounds, 14 ounces, and was 20 inches long. She joins a big sister, Janie.

Two of Ed Higgins’ (English) poems, “looking back recently” and “summer breeze,” were used as the home-page “teaser” pieces for the June 16 issue of Danse Macabre du Jour, an online literary magazine. A third Higgins poem, “moon/june,” appears in the “Summer Nights” issue.

Kevin T. Jones (Department of Communication Arts) was the keynote speaker at the Newberg City Lunch and Learn on June 22. Speaking to city employees from a wide variety of departments, Kevin spoke on “Smoothing Over the Really Rough Edges: Managing Conflict with Difficult People,” in which he identified the key components of conflict, how to deal with anger, and the steps to take to handle irate customers/citizens.

July 14       Carla Anderson
July 16       Candy Schlott
July 18       Margi Macy
July 19       Patti Odenweller
July 20       Brenda Burg
July 21       Gordon Aarness
July 22       Carl Anderson
July 23       Mark Stone, Clyde Thomas
July 26       Bob Dexter, Rand Michael
July 27       Randy Woodley
July 29       David Hansen
July 30       Dale Isaak, Ron Mock, Thomas Peng
July 31       Lindsay Peterson, Gary Spivey
Aug. 1        Sandy Gidding, Darcy Mize, Rob Westervelt
Aug. 2        Larry Shutts
Aug. 3        Nancy Thurston
Aug. 6        Kent Yinger
Aug. 8        Sara Kelm

The George Fox community is invited to attend a service of dedication for the North Valley Friends Trail, a 3/4-mile paved path at North Valley Friends Church that winds through oak woodland and open field, down into gullies and up again.

The service is set for this Sunday, July 17, at 10:45 a.m. It will be followed by a free barbecue at 12:15 p.m. and an “open trail” time from 1:15 to 2:15 p.m., during which visitors can take a self-guided tour of the peace poles and explore the labyrinth. Bryan Boyd (Performing Arts) was among those who worked diligently to make the project a reality.

The church is located at 4020 N. College St. Call 503-538-5340 for more information.

Due to changes in the university’s administrative software (MYGFU) students will now be required to register their car each year.

Please read the following instructions carefully.

HOW TO REGISTER A CAR ON MYGFU
(FOR STUDENTS)

Log on to MYGFU.

Once logged onto MYGFU, select Self Service from the shaded box in the upper left-hand corner.

Next click on University Forms (to the right of Self Service).

Click on the New Vehicle Registration link.

Enter all of your vehicle information in the empty boxes. License plates should be typed in using all caps with NO spaces or dashes. Click OK if you are only registering one vehicle.

If Commuters need to enter a second vehicle, click on Additional Vehicle after filling out the boxes for the first vehicle, and a new set of empty boxes should appear. Fill those out for the second vehicle and click OK.

If your information was entered correctly a message will pop-up saying : “The Save Was Successful.” If you do not receive this message please look over your information and correct any mistakes. Remember: use all capital letters but do not use spaces or dashes!

Your parking permit will be mailed to you at your campus mailbox where you will be asked to sign for it confirming your receipt of the permit. Please read the enclosed parking brochure carefully.

Students staying on campus are only allowed to register ONE vehicle (a motorcycle is considered to be your ONE vehicle). Commuters can register up to two vehicles, and will receive a permit for each vehicle, but are charged for only ONE vehicle permit. Married students are only charged for one vehicle, and one spouse should register as NOCAR, and the other spouse should register the one or two vehicles to avoid having both spouses charged.

Students living within the Good Neighbor Zone (locations around the GFU campus) and NOT applying for a commuter permit in addition to the Good Neighbor Permit, need to register in person at the Security Office.

Proof of residence (bills, checks, letter from landlord) with the name and address printed on it need to be brought along in order to procure a gratis Neighborhood Permit. All Neighborhood Permits are issued only in the Security Office, and can be done before the semester begins to avoid long waits (and potential parking tickets before the Add/Drop date.

Neighborhood Permits must be returned to the Security office at the end of the school year to avoid a $5 replacement fee.

All student vehicles found parked on campus or in the neighborhood without a valid permit after the Add/Drop date will automatically be charged for a non-refundable parking permit.

For more information please check out the Security Department’s website:

http://www.georgefox.edu/offices/security/parking/index.html

If you need assistance with your parking questions, please call 503-554-2090.

The Security Office is located on Meridian Street at the main Newberg campus entrance.

For more contact information: http://www.georgefox.edu/offices/security/geninfo.html

Reminder: Barlow Girl (barlowgirl.com) will be in concert in Bauman Auditorium at 7:30 p.m. Friday, July 8, and the public is invited to attend. At just $10 per person, this is a great deal.

The concert, sponsored by the Christian Game Developers Conference, features general seating. Doors open one hour early. All ticket sales are at the door, cash or checks.

Barlow Girl will be showcasing its latest release, Our Journey … So Far.

Now that we have started a new fiscal year, please make sure you are using the correct Budget Reference (Bud Ref) date when creating requisitions in PeopleSoft. You need to enter 2012 as the Bud Ref in order to have the funds taken out of your new 2011-2012 budget.

If you are entering a requisition and you don’t know where to find the Bud Ref, please call Andy Dunn at ext. 2162 or Kathi Becker at ext. 2166.

With June now behind us and a new fiscal year just underway, please think about a colleague who would be deserving of the first Employee of the Month award for 2011-12. As always, your nomination should include the person’s name, job title, a concise but specific summary of this person’s recent contributions (past 30 days or so), and any other information that you believe makes this person deserving of this award.

Please submit your nomination by Wednesday, July 27, via e-mail to Peggy Kilburg. The President’s Executive Leadership Team will then select the recipient from the nominations submitted. The winner will be announced at our next community meeting (date not yet set but probably in early August) and will receive a $100 gift card to The Allison.

Beginning today and using the heading “Benefit in Brief,” HR will highlight a benefit or two each month throughout 2011-12 with the goal of educating or just reminding employees about the various benefits the university provides to us.

July’s Benefit in Brief

There are two types of paid time off that employees don’t often use or think about: bereavement leave and time off for jury duty. Both of these are included as benefits for regular employees who work half time or above.

• Up to five days of sick leave may be taken for bereavement upon the death of an immediate family member: spouse, child/stepchild, parent, step-parent, parent-in-law, sibling, step-sibling, sibling-in-law, daughter-in-law, son-in-law, grandparent or grandchild. For those times when employees lose loved ones who are not family members, they should arrange with their supervisors to either use vacation time or make up the time missed from work.

• Employees are paid for time to serve on jury duty as long as they turn in any pay received from the court (excluding pay for mileage). Employees are expected to be at work for any part of their shifts that they are not required to actively serve. Administrators and staff should note time away for jury duty on their time-off reports and time sheets.

Information about bereavement leave and time off for jury duty can be found in the Employee Handbook on pages 43 and 44.

The deadline for ordering rental regalia for convocation chapel is approaching. Friday, July 8, is the deadline for ordering faculty regalia. Please notify your colleagues regarding the deadline.

The form for ordering can be found at this link. Questions? Contact John Stewart at jstewart@georgefox.edu.

The Bruin Den is pleased to introduce Starbucks Frappuccino, the newest addition to our Starbucks line. Now through Friday, July 8, visit the Bruin Den and receive your first Frappuccino at half price or purchase our new Starbucks tumbler for $8.50 and your first one is on us. Please stop by and ask for a free sampling.

The Special Olympics Oregon Summer State Games are right around the corner and volunteers are needed. If you would like to help, simply click on this link and you will be directed to the online volunteer registration page.

The Games are fun and a life-changing experience for any volunteer. We hope you can participate. A portion of the activities will take place at the university’s Austin Sports Complex.

Here is the info:

Dates: July 16 – 17

Event Information: The Summer Games are the state championship competitions in the sports of athletics (track & field), bocce, golf, gymnastics and softball for Special Olympics athletes in Oregon. All athletes and teams have trained in their hometowns for eight weeks prior to the Summer Games and have qualified to compete at the Summer Games at a regional-level competition.

Volunteer positions include tasks associated with conducting competitions, including timer, scorekeeper and escort. We need volunteers to help with athletics, bocce, golf and softball competitions.

Shifts: Most shifts are four to five hours for one day of the competition – July 16 or 17. There are several shifts each day for each sport. It is too many to list here. When you click on the link and complete your contact information you will have all the sport, date and shift choices where volunteers are needed to choose from.

Training: We will have key volunteers for each area of the competitions who will train and assist day of event volunteers.

Age: You must be 16 years or older to volunteer independently. Children 12-15 years old must volunteer with a parent.

For more information, contact LouAnne Tabada at 503-248-0600, ext. 19, or Ltabada@soor.org.

There has been some confusion about our prior e-nnouncement regarding the printer service request form.

Point of clarification: This form is ONLY for printers. It is NOT for photocopiers. The photocopier service requests are still made through university print services (Richard Silver).

If your unit is a multi-function unit (photocopy, scan, print, etc.), then it likely falls under the “photocopier” category and your contact will be Richard at ext. 2551.

Our last Genesis of the summer takes place this Friday, July 8. In order to warmly welcome our incoming students and their families, we’d like to ask you to please sacrifice your normal parking places in the Stevens, Hoover and Wood-Mar parking lots.

Plenty of parking is available in the Pennington and Bauman lots, as well as on Sheridan, North and Meridian streets. If parking on Meridian Street, please park on the campus side of the street.

Thank you for helping us to welcome our new students to campus!

Join IT for an introduction to FoxTALE, the university Learning Management System (LMS) used by instructors and students to provide options for online classroom interaction. This seminar assumes no prior FoxTALE experience and begins with logging in to FoxTALE. Learn to develop your course site, upload course files such as syllabi, set up an online discussion forum, and set up assignments.

You can sign up at this link for sessions on Wednesday, Aug. 17, from 9 a.m. to noon in Stevens 307 in Newberg, or Thursday, Aug. 25, from 9 to 10 a.m. (Pacific) in an online webinar. (New regular faculty participating in New Faculty Orientation Aug. 16-18 will have a separate seminar as part of NFO.)

Visit Faculty FoxTALE Quick Guides for more information on using FoxTALE.

This is a final reminder that an all-employee meeting is scheduled from 3:30 to 5 p.m. on Wednesday, July 6, in Hoover 105.

For those at the university’s regional sites, the meeting will be available at this stream site. A chat room has also been set up, and a video recording of the meeting will be available for viewing in the days following the meeting at itunesu.georgefox.edu.

The Wheeler Bridge will be closed for renovations from July 8 to Aug. 8. It will be entirely blocked from pedestrian usage.

Don’t forget the upcoming all-employee meeting, scheduled from 3:30 to 5 p.m. on Wednesday, July 6, in Hoover 105.

For those at the university’s regional sites, the meeting will be available at this stream site. A chat room has also been set up, and a video recording of the meeting will be available for viewing in the days following the meeting at itunesu.georgefox.edu.

The IRS mileage reimbursement rate has gone up effective July 1 to $0.555. There is a new Expense Reimbursement Request (ERR) form available for download at the Financial Affairs webpage under the Common Forms link. Please update your files with the new form to ensure you are paid the correct amount for mileage.

If you have any questions, e-mail Andy Dunn or call ext. 2162.