The Daily Bruin

Our new chart of accounts is set to go live on Tuesday, July 1. Here’s an update on how to use or find additional information:

• First, nothing will change for finishing up your June 30 (FY13/14) transactions. Continue to use the same forms and run the same reports. These transactions are still using the current chart of accounts.
• Please follow any instructions you have already received from Human Resources regarding payroll forms and direct payroll questions to the HR team. The next payroll will be on July 31, with no mid-month process for check requests in July.
• There has been a page added to the finance webpage (georgefox.edu/finance) for chart of accounts information.
• Coming soon will be:
  • Instructions explaining the new chart fields and how to use them.
  • Instructions for using the “commitment control” inquiry feature to review your departments.
  • Instructions for using the purchase order system for FY14/15 purchases.
  • Resource for translating your current coding into the new 14/15 coding.
• There will be a new section on the “Common Forms” page for FY14/15 Forms to be used for FY14/15 business.

Most of you will be busy finishing up your June 30 work during the first few days of July. We are making every effort to have all these materials available before you need them to begin creating purchase orders, check requests or deposits for the new fiscal year. If you do not find what you need to complete your July transactions, please call the finance office at ext. 2167 and we will help you.

Thank you,
The Chart of Accounts Team

NBC Basketball Camps will be on campus the next two weeks. The camps are open to boys and girls ages 8-18 and combine skill development with Christian values. Alumnus and former men’s basketball player Mark Johnson serves as site director for the camps.

Ten staff and administrator positions are currently open. Listed in order of recency, they are:

• Assistant Director of Sports Marketing
• Media Specialist IV
• Archivist, IR/Acq Specialist
• Career Coach – IDEA Center
• Custodian I
• Custodian I, Floor Specialist
• Director of Purchasing and Administrative Services
• Associate Director of Benefits and Compensation
• Systems Engineer
• Executive Assistant to Vice President and Dean of Seminary, Portland

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

HR invites you to participate in our ninth annual Red, White and Blue Jeans Day. In recognition of Independence Day next Friday (and a George Fox holiday), you are invited to wear casual attire in patriotic colors on Thursday, July 3.

At 3 p.m., the HR staff will serve up the all-American dessert, apple pie a la mode, on the Stevens Center plaza. We hope you can join us for this sweet treat and enjoy a chance to visit with coworkers. Summer student employees are also invited.

Portland employees will enjoy an Independence Day celebration during afternoon break as well – in PDS 160.

This is a reminder that the all-employee meeting originally scheduled for today (Thursday) has been canceled, as President Robin Baker is in Seattle to attend an accreditation meeting.

A university update will be presented at the next all-employee meeting on Thursday, July 24.

We are still seeking volunteers to join the Bruin Brigade! This team of people will help ensure that all the logistics for home football games are handled in an organized, efficient way this coming season.

The first game is Saturday, Sept. 6, and there are five home games in all (Sept. 6, Sept. 13, Oct. 18, Oct. 25 and Nov. 8). Bruin Brigade volunteers will handle everything from directing game-day traffic and selling tickets to serving as statisticians and cleaning up after the game.

A full list of the positions and sign-up links for the jobs are available on the Bruin Brigade webpage. We need your help to make this first football season in 46 years a success! Please sign up by Tuesday, July 1, as we are trying to get things organized as soon as possible.

Questions? Contact Sarah Reid at sreid@georgefox.edu.

Please help us welcome our Summer Visit Day guests to campus this Friday, June 27, by parking somewhere other than the Stevens and Hoover parking lots.

Thanks so much!

This half-time position (on pay range 4) is currently open only to employees. Please email hr@georgefox.edu to request a job description if you are interested in the duties and qualifications of this position.

To apply: Please submit a completed transfer request, cover letter, and resume to Human Resources by 5 p.m. on Wednesday, July 2. The link to the transfer request form can be found on this webpage.

The meal plan selection form has been activated in MyGFU.

The meal plan is required for all students living on campus. You are eligible for meal plans based on the number of completed credits you have. ​

Detailed information about meal plans can be found at this webpage.

PLEASE NOTE: There are been some changes to the meal plan options. You can read all about meal plans on the Meal Plan Options page.

Student life requires that EVERYONE confirm their meal plan to be certain that you have the meal plan that you are expecting.

Please take a few minutes now to select the meal plan you are eligible for.

You can select your meal plan and confirm which meal plan you have in your MyGFU account – STUDENT RESOURCES – UNIVERSITY FORMS – MEAL PLAN FORM.

Please Note: All changes must be processed no later than Friday, Sept. 5, 2014. However, students can always add a meal plan throughout the semester by contacting Jere Witherspoon in the student life office.

Accommodations to the meal plan are provided only through documented medical conditions. Please read the Meal Plan Accommodation Request Form found on the Student Life Forms page to see if you are eligible for an accommodation.

No other accommodations are accepted.

If you do not choose a meal plan prior to coming to campus, you may be assigned a meal plan based on your eligibility. You will be notified of this via email.

All questions about the meal plans should be directed to Jere Witherspoon in the student life office.

Student life expects students to manage their meal plan selection, confirming that they have the meal plan that that were intending to have.

And now, a brief essay about the meal plan benefits by Dave Johnstone, associate dean of residence life:

The best part of a meal plan has nothing to do with the quality or nutrition of the food. The attractive part of eating on a meal plan is the opportunity to frequently connect with peers and classmates. Sharing a meal – engaging in conversation around the table, debriefing the day or anticipating what might unfold – is really the gem of being on a meal plan.

Historically and culturally, communities have been built around food. I am not sure why it works, but sharing a meal is one of most significant ways to build a relationship; hence it strengthens our community. That in itself is a major benefit for being on the meal plan.

If you are planning to move Plant Services needs you to fill out a “Relocation Form,” even if you plan to move yourself. This is located on this page on the university’s website.

Please fill out the form completely and be specific with your needs so we can better serve you.

Thank you,
Plant Services

Mail Services received a “mystery” package from IKEA last Friday afternoon. It is addressed to George Fox University with no receiver’s name indicated. It did not include a packing slip and there is no PO number listed on the labels.

If you ordered an item from IKEA, please contact Linda Sartwell at ext. 2560 or Sherrie Frost at ext. 2556.

Thank you.

Join the IDEA Center as we host a farewell reception for Kathi Gatlin and Corina Burke tomorrow (Tuesday) from 3:30 to 5 p.m. in the Stevens Center lobby (Duke Atrium). Enjoy some refreshments and join us in wishing them well.

Questions? Contact Sidney Tafflinger at stafflinger@georgefox.edu.

Thirteen staff and administrator positions are currently open. Listed in order of recency, they are:

• Assistant Director of Sports Marketing
• Archivist, IR/Acq Specialist
• Media Specilaist IV
• Career Coach – IDEA Center
• Custodian I
• Custodian I, Floor Specialist
• Administrative Assistant II College of Engineering
• Career and Academic Planning Coach – IDEA Center
• Graduate Admissions Counselor, MSW and DPT Programs, Portland
• Director of Purchasing and Administrative Services
• Associate Director of Benefits and Compensation
• Systems Engineer
• Executive Assistant to Vice President and Dean of Seminary, Portland

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

Mail Services is looking for students who would be willing to have their campus mailbox moved to the VAC Post Office. This would be your mailbox until you graduate. It would be very convenient if you have classes in the VAC, since you could check your mail before or after your classes. Also, if you live in the area of the VAC, you could walk to the VAC and get your mail.

Please tell your friends about this (in case they don’t read The Daily Bruin). If you are willing to have your mailbox moved to the VAC for this coming school year, or if you have questions, please email Linda Sartwell ASAP at lsartwel@georgefox.edu.

HR will not be running a payroll between June 30 and July 31, 2014. The new Chart of Accounts will take effect in July, and all employee pay records must be updated prior to running the next payroll. This project will not be finished until mid to late July.

In order to process all 2013-14 fiscal year payroll information, we will run two payrolls at the end of June. Everything received by June 18 will be processed on the regular payroll cycle and paid by direct deposit on June 30 as usual. Katie Sol will also run an extra payroll (live check rather than direct deposit) on June 30 to include anything received from June 19 through June 26. Please note that everything that comes in between June 27 and July 18 will be processed on the July 31 payroll.

In order to ensure compliance with federal requirements as well as those of the 13 states where we have employees, we need to put more effort into getting documents here on time for processing with the regular, month-end payroll. We can predict that a mid-month payroll will be required a few months each year, but we are discontinuing this practice as a regular event. Therefore, please note that the hard and fast due date in HR for payroll information is the 18th of the month. Items received after that date will be paid on the following month’s regular, end-of-month payroll.

If you have questions, contact Lisa Burton at lburton@georgefox.edu.

Thank you!

It’s time to get excited for Serve Day! If you have not filled out the all-employee survey, please click on this link and do so. If you have, please disregard this message.

Employees are encouraged to be involved with Serve Day. If you have specific concerns and limitations that would prevent you from being involved this year, please email Trisha Elizarde (telizarde@georgefox.edu) and cc your supervisor.

Thank you!
– The Serve Day Committee

Mail Services is looking for commuters who would be willing to have their campus mailbox moved to the VAC post office. This would be very convenient if you have classes in the VAC, since you could check your mail before or after your class.

If you are willing to have your mailbox moved to the VAC or if you have questions, please email Linda Sartwell ASAP at lsartwel@georgefox.edu.

There will be a farewell reception for Kathi Gatlin and Corina Burke on Tuesday, June 24th, from 3:30 p.m. to 5:00 p.m. in the Stevens Center lobby (Duke Atrium).

Plan to enjoy some refreshments. Please join us to wish them both well!

Jan Amerson in the financial affairs office will be leaving George Fox for an accounting position with Harvest Farms in McMinnville. Jan has been a valuable member of the finance team for eight years.

Please join us in the backyard of the finance office for a celebration honoring Jan and her contributions to the success of George Fox on Friday, June 20, from 3 to 5 p.m.

Summer yoga for faculty and staff continues to meet on Tuesdays and Thursdays from 8:10 to 9 a.m. in Minthorn 200. This is a great way to get grounded for the work day and potentially stretch yourself in new ways. There is no cost. Note: There will not be class on Tuesday, June 24.

If you have questions, feel free to contact the instructor, Marcella Loprinzi-Hatfield, at mloprinzihatfield09@georgefox.edu.