The Daily Bruin

For this month especially, we are asking for time sheets (support staff) and time-off reports (administrators) to be submitted as soon as possible so we can provide the necessary year-end vacation accrual reports to the finance office in a timely manner.

Administrators, please resume using paper time-off reports. If you would like to download a copy to keep on your desktop, you can find it at this link.

We had hoped embedding the form in the body of an email would allow us to discontinue using the paper forms; but unfortunately, it did not work out well on the payroll end of the process. We will continue to explore other possibilities for automating this process to improve efficiencies and eliminate paper, but until further notice, we need to ask you to use the paper form.

Thank you,
HR

An NBC Basketball Camp will be on campus this week, Sunday through Thursday (July 6-10). The camp is open to boys and girls ages 8 to 18 and combines skill development with Christian values. Alumnus and former men’s basketball player Mark Johnson serves as site director for the event.

For those who play noon basketball, the courts will be open during the noon hour.

Crews will be installing artificial turf for the Lemmons Football Field on Monday and Tuesday, July 7-8. The parking lot next to the tennis courts (east of MLRC) will be closed during this time to allow room for the crews and their materials. If possible, please avoid this area, as there will be increased traffic for construction.

Thank you for your patience.

– Plant Services

More than 400 participants from Northwest Chinese churches will gather on campus this weekend (July 4-6) for their regional summer retreat, offering services in both English and Mandarin.

Both the Bruin Den and Villa Café will be closed this Friday, July 4, in observance of the Independence Day holiday. Have a safe and happy 4th, and we will see you on Monday when we will be open again with our summer hours.

Please join your colleagues at 3 p.m. this afternoon (Thursday) on the Bruin Den Plaza for an early celebration of our country’s Independence Day and the blessing of freedom we enjoy. We will be serving apple pie a la mode.

Summer student employees are most definitely invited!

Happy summer! The admissions office is gearing up for our final Genesis event next Friday, July 11, and we are in need of more student volunteers.

Volunteers will be helping out with the event from 8:30 a.m. to 3 p.m. by directing students to their next locations and being a guide for the day. Volunteers will be given a T-shirt and a free lunch!

If you’re interested in helping out, please email Keisha Gordon (kgordon@georgefox.edu) and let her know. We would love to have you on board and to help share how awesome George Fox is with our future students.

Staff and faculty, please pass this info along to your students who might be interested.

Thanks!

HR invites you to participate in our ninth annual Red, White and Blue Jeans Day. In recognition of Independence Day this Friday (and a George Fox holiday), you are encouraged to wear casual attire in patriotic colors on Thursday, July 3.

At 3 p.m., the HR staff will serve up the all-American dessert – apple pie a la mode – on the Bruin Den plaza just outside the ASC offices and near “Old Glory” (please note change in location). We hope you can join us for this sweet treat and enjoy a chance to visit with coworkers. Summer student employees are also invited.

Portland employees will gather in PDS 160 to enjoy an Independence Day celebration during afternoon break as well.

Our new chart of accounts is set to go live on Tuesday, July 1. Here’s an update on how to use or find additional information:

• First, nothing will change for finishing up your June 30 (FY13/14) transactions. Continue to use the same forms and run the same reports. These transactions are still using the current chart of accounts.
• Please follow any instructions you have already received from Human Resources regarding payroll forms and direct payroll questions to the HR team. The next payroll will be on July 31, with no mid-month process for check requests in July.
• There has been a page added to the finance webpage (georgefox.edu/finance) for chart of accounts information.
• Coming soon will be:
  • Instructions explaining the new chart fields and how to use them.
  • Instructions for using the “commitment control” inquiry feature to review your departments.
  • Instructions for using the purchase order system for FY14/15 purchases.
  • Resource for translating your current coding into the new 14/15 coding.
• There will be a new section on the “Common Forms” page for FY14/15 Forms to be used for FY14/15 business.

Most of you will be busy finishing up your June 30 work during the first few days of July. We are making every effort to have all these materials available before you need them to begin creating purchase orders, check requests or deposits for the new fiscal year. If you do not find what you need to complete your July transactions, please call the finance office at ext. 2167 and we will help you.

Thank you,
The Chart of Accounts Team

NBC Basketball Camps will be on campus the next two weeks. The camps are open to boys and girls ages 8-18 and combine skill development with Christian values. Alumnus and former men’s basketball player Mark Johnson serves as site director for the camps.

Ten staff and administrator positions are currently open. Listed in order of recency, they are:

• Assistant Director of Sports Marketing
• Media Specialist IV
• Archivist, IR/Acq Specialist
• Career Coach – IDEA Center
• Custodian I
• Custodian I, Floor Specialist
• Director of Purchasing and Administrative Services
• Associate Director of Benefits and Compensation
• Systems Engineer
• Executive Assistant to Vice President and Dean of Seminary, Portland

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

HR invites you to participate in our ninth annual Red, White and Blue Jeans Day. In recognition of Independence Day next Friday (and a George Fox holiday), you are invited to wear casual attire in patriotic colors on Thursday, July 3.

At 3 p.m., the HR staff will serve up the all-American dessert, apple pie a la mode, on the Stevens Center plaza. We hope you can join us for this sweet treat and enjoy a chance to visit with coworkers. Summer student employees are also invited.

Portland employees will enjoy an Independence Day celebration during afternoon break as well – in PDS 160.

This is a reminder that the all-employee meeting originally scheduled for today (Thursday) has been canceled, as President Robin Baker is in Seattle to attend an accreditation meeting.

A university update will be presented at the next all-employee meeting on Thursday, July 24.

We are still seeking volunteers to join the Bruin Brigade! This team of people will help ensure that all the logistics for home football games are handled in an organized, efficient way this coming season.

The first game is Saturday, Sept. 6, and there are five home games in all (Sept. 6, Sept. 13, Oct. 18, Oct. 25 and Nov. 8). Bruin Brigade volunteers will handle everything from directing game-day traffic and selling tickets to serving as statisticians and cleaning up after the game.

A full list of the positions and sign-up links for the jobs are available on the Bruin Brigade webpage. We need your help to make this first football season in 46 years a success! Please sign up by Tuesday, July 1, as we are trying to get things organized as soon as possible.

Questions? Contact Sarah Reid at sreid@georgefox.edu.

Please help us welcome our Summer Visit Day guests to campus this Friday, June 27, by parking somewhere other than the Stevens and Hoover parking lots.

Thanks so much!

This half-time position (on pay range 4) is currently open only to employees. Please email hr@georgefox.edu to request a job description if you are interested in the duties and qualifications of this position.

To apply: Please submit a completed transfer request, cover letter, and resume to Human Resources by 5 p.m. on Wednesday, July 2. The link to the transfer request form can be found on this webpage.

The meal plan selection form has been activated in MyGFU.

The meal plan is required for all students living on campus. You are eligible for meal plans based on the number of completed credits you have. ​

Detailed information about meal plans can be found at this webpage.

PLEASE NOTE: There are been some changes to the meal plan options. You can read all about meal plans on the Meal Plan Options page.

Student life requires that EVERYONE confirm their meal plan to be certain that you have the meal plan that you are expecting.

Please take a few minutes now to select the meal plan you are eligible for.

You can select your meal plan and confirm which meal plan you have in your MyGFU account – STUDENT RESOURCES – UNIVERSITY FORMS – MEAL PLAN FORM.

Please Note: All changes must be processed no later than Friday, Sept. 5, 2014. However, students can always add a meal plan throughout the semester by contacting Jere Witherspoon in the student life office.

Accommodations to the meal plan are provided only through documented medical conditions. Please read the Meal Plan Accommodation Request Form found on the Student Life Forms page to see if you are eligible for an accommodation.

No other accommodations are accepted.

If you do not choose a meal plan prior to coming to campus, you may be assigned a meal plan based on your eligibility. You will be notified of this via email.

All questions about the meal plans should be directed to Jere Witherspoon in the student life office.

Student life expects students to manage their meal plan selection, confirming that they have the meal plan that that were intending to have.

And now, a brief essay about the meal plan benefits by Dave Johnstone, associate dean of residence life:

The best part of a meal plan has nothing to do with the quality or nutrition of the food. The attractive part of eating on a meal plan is the opportunity to frequently connect with peers and classmates. Sharing a meal – engaging in conversation around the table, debriefing the day or anticipating what might unfold – is really the gem of being on a meal plan.

Historically and culturally, communities have been built around food. I am not sure why it works, but sharing a meal is one of most significant ways to build a relationship; hence it strengthens our community. That in itself is a major benefit for being on the meal plan.

If you are planning to move Plant Services needs you to fill out a “Relocation Form,” even if you plan to move yourself. This is located on this page on the university’s website.

Please fill out the form completely and be specific with your needs so we can better serve you.

Thank you,
Plant Services

Mail Services received a “mystery” package from IKEA last Friday afternoon. It is addressed to George Fox University with no receiver’s name indicated. It did not include a packing slip and there is no PO number listed on the labels.

If you ordered an item from IKEA, please contact Linda Sartwell at ext. 2560 or Sherrie Frost at ext. 2556.

Thank you.

Join the IDEA Center as we host a farewell reception for Kathi Gatlin and Corina Burke tomorrow (Tuesday) from 3:30 to 5 p.m. in the Stevens Center lobby (Duke Atrium). Enjoy some refreshments and join us in wishing them well.

Questions? Contact Sidney Tafflinger at stafflinger@georgefox.edu.