The Daily Bruin

Fiscal-year-end 2015/2016 is quickly approaching, and the finance department would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadlines for accounts payable requests:

1. Submission of the following FY2015/2016 requests must be received by the finance department on or before July 8, 2016:

• Check Requests
• Invoices
• Expense Reimbursement Requests
• Petty Cash Logs for expenses through June 30, 2016, only

2. All Cash Advance Requests for FY2015/2016 expenses must be received by the finance department on or before June 13, 2016.

Please refer to the “Fiscal Year-End Deadlines & Procedures” page on the finance department website for additional details.

Please contact Jennifer Klapp (jklapp@georgefox.edu or ext. 2170) with any year-end accounts payable questions.

Thank you!
The Finance Team

This week is the last chance to claim your items lost from the end of February until now! All items not claimed by their owners will be donated to charitable causes this Friday afternoon (May 6).

Come by the security office anytime between 7 a.m. and 4 p.m. this week. Questions? Contact Nadine Kincaid at nkincaid@georgefox.edu.

The dining room may be closed, but we are still offering several options for dining on campus! Stop by our food cart on the quad or Villa Café for breakfast, coffee, a snack or lunch Monday through Friday from 8 a.m. to 2 p.m.

Plant Services is hosting its annual Phase II event this week. Items will be open for viewing in the Macy and Sutton basements starting today (Tuesday) from noon to 5 p.m. It will open again Wednesday and Thursday, May 4-5, between 8 a.m. and 4 p.m., and again on Friday, May 6, from 8 a.m. to noon.

At the end of every school year, many students have good reusable items that they do not want to take home over the summer. These items often include blankets, clothing, kitchen supplies, small appliances, radios, room decorations, furniture, etc.

In an effort to keep the dumpsters from overflowing and to be better stewards of our resources, Phase II was initiated. Many students have benefited from these items. For example, summer work-study students often find items they need for apartment living.

After students and staff view these items, the remaining items will be donated to the International Student Emergency Fund and other local charities.

Questions? Contact Dwayne Astleford at dastlefo@georgefox.edu.

Carlos Ordonez joined the university as a graduate admissions counselor for the MBA and DBA programs last week. He arrives from Pioneer Pacific College in Wilsonville, where he worked as an admissions officer for the past three years. Before that, he was a senior admissions advisor at Carrington College in Northern California from 2010 to 2013. He also has experience working as a high school admissions advisor with Heald College and as a high school representative with Wester Career College in California. Carlos holds a bachelor’s degree in business management from the University of Phoenix (2010). He lives in Keizer with wife Tiffany and 3-month-old daughter Myla and attends Horizon Community Church in Tualatin.

Alexandra Rhizor (Plant Services) has left the university to take a new job closer to home. She will be working as a claims analyst at Epiq Systems in Beaverton.

Melissa Thomas (Registrar) became president of the Oregon Association of Collegiate Registrars and Admissions Officers at the organization’s annual business meeting on April 19.

Rand Michael (Graduate School of Counseling) was the keynote speaker for “Shattering Stigma with Stories,” a conference at New Hope Community Church in Happy Valley that addressed the interface of the church and mental health/illness. Rand’s keynote title was “From Stigma to Style: Choosing Our Life Narrative.” The conference, which took place Saturday, April 23, was presented for mental health professionals as well as clergy and church laity.

A Philippines-based literary print journal, Metaphor, published Ed Higgins’ (English) poem “If you could only” in its April 2016 issue. In addition, Ed’s flash fiction story, “What She Left Unsaid,” was published in the Spring 2016 issue of Donut Factory, a literary print-only journal based in Berkeley, Calif.

Stephen Howell (Data Analytics) was named Employee of the Month for April.

May 4              Sarah Reid
May 5              Robert Bonner, Emily Palkert
May 7              Cory Hand
May 8              Molly Hickok, Brent Wilson, Deb Worden
May 10            Chris Meade
May 12            Marla Sweningson
May 13            Jenny Elsey, Rob Leslie
May 14            Kathi Becker, Tim Galuza, Don Powers
May 15            Dirk Barram
May 16            Britny Scholz, Trevor Woods
May 17            Paul Anderson
May 18            Gregg Boughton, Paul Otto
May 20            Gabe Haberly, Teresa Lamm
May 22            Clifford Berger, Bree Stairs
May 23            Chuck Conniry, Adam McGuffie
May 24            Brenda Morton
May 26            Elise Trask
May 27            Virginia Lundquist
May 28            Beth LaForce, Steve Sherwood
May 29            Steven Classen, Kandie Comfort, Mike Magill
May 30            Stephen Bearden, Amy Dee, Roger Newell
May 31            Jessica Hollen
June 3             Paula Hampton, Jamison Loop
June 4             Nadine Kincaid
June 6             Keisha Gordon, Joyce Staats, Alan Thurston

Please plan now for the institution-wide stationery order taken at the end of August. The collective order helps keep costs low – the higher the volume, the lower the cost. Consequently, it is most economical to overestimate needs and store a small surplus.

I will be accepting orders from now through Thursday, Aug. 18, when orders are due.

For order instructions, go to the marketing communications website. Continue to purchase all non-departmental stationery (including “second-sheet letterhead”) through the university’s print services.

Please contact me if you have any questions.

Thank you,
Danette Newkirk (dnewkirk@georgefox.edu)

The Oregon Writing Project Collaborative at George Fox University is pleased to be offering several Young Writers Camps for third- through 12th-grade students. This organization, part of the College of Education, has offered these camps for years at its previous location and is thrilled to be launching them through George Fox.

Topics include Oregon Battle of the Books, Superheroes for a Cause, Creative Nonfiction, and Code/Create/Compose. Please feel free to pass this along to those who might benefit from this experience.

Questions? Contact Andrea Byerley at abyerley@georgefox.edu.

End-of-the-fiscal-year deposits to be included in this year’s budget must be in finance no later than July 1, 2016. Checks dated prior to June 30 must be deposited in the current fiscal year.

Please look around your desks and file cabinets to see if there are any lingering items that need to go to the bank. If you are taking vacation during the July 4 holiday, please send your deposits over before you leave. If you should have any questions about deposits, please contact Heather Groenlund at ext. 2173.

Final petty cash reconciliations for this fiscal year are due in finance no later than July 8, 2016. Please remember to submit all receipts, cash and reconciliation reports before this deadline. If you will be taking vacation over the July 4 holiday, please plan ahead and send these over before you leave. If you have questions about petty cash protocols, please contact Jen Klapp at ext. 2170.

Housing check-in will take place in the Le Shana lobby today (Monday, May 2) from 4 to 7 p.m. (Note: Check-in was previously scheduled to take place in the student life office).

Things to Remember:

1. You will receive your roommate information and housing assignment at the time of check-in.
2. You must have your official check-out before 12 p.m. on Sunday, May 1, with your RA. However, you are approved to stay in your room until you move on Monday.
3. If you will not be on campus during May: If you are leaving prior to May 2, you will need to put your belongings in storage. There is space set aside for May storage in the Macy basement. You will need to contact the summer RA (gsaderholm13@geogefox.edu) to get into this space. If you leave after May 2, then you will check in to summer housing prior to leaving.

If you have any questions, please email at housing@georgefox.edu.

Are you interested in joining the George Fox Community Garden? Located near the soccer field on the Newberg campus, on the corner of Crestview and Villa Roads, the garden is open to students, faculty, staff and members of the community. No gardening experience is necessary!

We meet weekly and work on projects together, share a potluck meal, and enjoy learning how to grow our own food from God’s creation together. The cost is $10 for students, $15 for faculty/staff/community members, and free for kids. These funds purchase the seeds and seedlings we need. (Although, if the cost is the only thing holding you back, please join anyway!)

To learn more, email Cherice Bock (cbock@georgefox.edu), ask to be added to our email list, and/or check out our Facebook page and website.

The adidas Employee Store is offering the employee discount of 50 percent off to all George Fox University faculty, staff and administrators. Employees may access the store during the shopping period by presenting their employee badge. The badge holder must be present in order for the entire party to enter the store (maximum five persons). Access is unlimited from April 19 through May 6, 2016.

The store is featuring Climachill product, designed to keep you cool as the weather heats up, along with Blazer gear for the playoff push and new collections in men’s and women’s golf. It’s a perfect time to refresh your wardrobe with the new spring styles!

The store is located at 5060 North Greeley Ave., in Portland. It is open daily from 9 a.m. to 9 p.m.

Questions? Contact Matt Hammar at mhammar@georgefox.edu.

Note: The employee discount of 50 percent off is only valid at the adidas Employee Store located at 5060 N. Greeley Ave. The offer cannot be used in conjunction with any other coupon, discount or promotion except as otherwise expressly permitted. Not valid for purchases of gift certificates. Offer has no cash value.

adidas reserves the right to change terms and conditions, substitute offer of equal or greater value, end offer at any time without notice, and decline offer to any consumer adidas believes, in its sole discretion, may resell adidas product. Additional restrictions and exclusions may apply; see store for details. Void where prohibited. ©2016 adidas America, Inc.

The Romania serve team is holding a fundraiser at Burgerville today (Friday) from 5 to 8 p.m.! Come support the team and celebrate the end of finals week!

Thanks so much!
– Mikayla Greenwell (mgreenwell12@georgefox.edu)

Wheeler Fitness Center will be closing at 5 p.m. today (Friday). Summer hours (below) start this weekend.

Have a wonderful break!

Summer hours:

• Monday-Friday: 6 a.m. – 8 p.m.
• Saturday: 7 a.m. – 7 p.m.
• Closed Sundays

Before saying your goodbyes and hitting the highway there are a few payroll reminders. First, please be sure to lock your time sheets. This will prevent any hold on your paycheck for a signature.

Second, be sure your address is up to date with mail services so your paycheck can find you. Another great option is to set up direct deposit before you go, so your pay won’t be delayed by the mail. The direct deposit form is available at this link.

Questions? Contact Kasondra Silva in HR at 503-554-2184.

We have several mystery packages that have been in Mail Services for quite some time that remain unclaimed. If you believe that you have ordered something and have not received your package, now is the time to come in and check.

Please have your ID with you. After this week, if any packages have been unclaimed, they will be returned to the sender. If you have any questions, please contact Richard Silver at rsilver@georgefox.edu.

Interested in working with computers and technology in a customer service setting? Do you have experience running audio and video? Do you enjoy helping people? Apply for our IT Service Desk and Media Production Services positions for the 2016-17 school year!

Find our applications on Bruin Careers, located within the IDEA Center on your MyGFU page. Set up an account and upload your resume and application. Be sure to refine your search to “On Campus Student Employment” to find all the available job positions. Look for the “IT Service Desk Assistant” and “Media Production Assistant” positions and apply today before they are gone!

Questions? Contact Piper Parks (pparks@georgefox.edu).

There will be no delivery of class papers to student mailboxes after 2 p.m. today (Friday).

Returning students: Class papers not picked up today will stay in their mailbox all summer. Students will get them when they return to campus.

Graduating seniors: Class papers not picked up today will be stored in Mail Services for one month. Students can stop by Mail Services and ask for them beginning the second week of May.

Questions? Contact Linda Sartwell at lsartwel@georgefox.edu.

Graduating seniors: Return your mailbox key before you leave campus to avoid a $15 key fine. Key return envelopes for your use are located at all post offices. Simply include your name and box number and drop the envelope with the key inside in the “Campus Mail” slot. You can also return them at Mail Services.

Students withdrawing or going on LOA: Same as above! Return the mailbox key before you leave to avoid the $15 fine.

Returning students: Keep your mailbox key over the summer. You will have the same mailbox in the fall.

After 2 p.m. today (Friday): No class paper or U.S. Mail delivery will be made to student mailboxes. All students please clean out your mailboxes – nothing more will go into the mailboxes after 2 p.m.

Questions? Contact Linda Sartwell at lsartwel@georgefox.edu.