The Daily Bruin

You are invited to join us on Thursday, June 25, noon to 1 p.m. in Room 210 for a brown bag Lunch-n-Learn about Google Docs and Sites.

Learn how to share and collaborate on documents, spreadsheets and more with Google Docs and Sites — our IT folks have tailored them to meet GFU’s unique needs. Gloria Doherty and Sean McKay will share tips and tricks on document sharing and collaboration for everything from sign-up lists to shared web pages (wiki-style!). A thousand uses, just a click away …

Please RSVP to Amber Russell at arussell@georgefox.edu

The Portland Center will be closed July 3 to 5 in observance of Independence Day.

It is our pleasure to announce that Kam’s Fine Foods has been chosen as our coffee house vendor. Their catering division, Kam & Kam Catering, is currently used by most of our departments so you’ve likely have sampled their excellent food.

Progress is being made on the new area and our target opening will be mid-August with a few trial runs the first week of August.

They will be offering espresso drinks, breakfast, lunch, and dinner options as well as snacks and desserts.

Year-end inventory at the University Store on the Newberg campus is scheduled Wednesday through Tuesday, June 24-30. The bookstore, textbook annex and online store will be completely shut down for any type of sale or request. All bookstore employees will be unavailable for assistance.

During this time:

• There will be no money available to make change.
• Phone orders or requests will not be taken.
• Candy, beverages or other items will not be sold, along with any other type of merchandise.

The bookstore will resume full operation on Wednesday, July 1, but will be closed on Friday, July 3. Please plan ahead for merchandise needed before this time.

The bookstore staff wishes to thank you in advance for your patience and cooperation. We are aware this closure can be an inconvenience to some, but having an accurate inventory count is just one more way we strive to improve our service to the university community.

Mark Terry (Visual Arts) is seeking to borrow unused foam camping pads, eggshell mattress pads, cushions and other soft items to help pack his sculptures for a show in California. He needs them for the month of July and can return them the first week of August. Please call 503-537-8618 if you can help out.

Employees are invited to attend an all-employee meeting from 3:30 to 4:30 p.m. Thursday, June 11, in Hoover 105. The meeting will provide employees an opportunity to receive campus updates. Your participation is strongly encouraged.

For those at the university’s regional sites, the meeting will be available for viewing at stream.georgefox.edu/live/commmtg.sdp. For best results, use Mozilla Firefox for your web browser, and your computer must have QuickTime Player installed. Simply copy the link into the address bar of your browser. If you have any problems, contact the Service Desk at ext. 2569.

A video recording of the meeting will be available for viewing the following day at itunesu.georgefox.edu.

Did you know that your university e-mail account is also a Google Account? (Note that it is just a Google Account, not a Google E-mail Account). Want to know more? Visit this link on the IT website.

You’re invited to a brown bag Lunch-n- Learn to hear how colleagues are using FaceBook (Rob Felton, Peter Crackenberg and Tamara Cissna)and Twitter (Robin Ashford).

When:     June 11, noon to 1 p.m.

Where:    Portland Center, Room 210

Cost:     Free

Bring:    Your lunch and, if you wish, your laptop.

R.S.V.P.  arussell@georgefox.edu

Have an e-nnouncement you’d like to post? You can submit your news using a form online at georgefox.edu/online_community/e-nnouncement_request.

The submission form is no longer available on Bruindata.

Shane Roghaar, the university’s TIAA-CREF representative, will be on the Newberg campus Wednesday and Thursday, June 10-11. Sessions will meet in Hoover 104. You may make an appointment with him to discuss your investments (see the invitation posted on the HR/Benefits web page). Employees in other locations may contact Shane to arrange a telephone consultation at 503-452-6981.

There is a new class schedule available on the Web that displays classes in the familiar format used in Bruindata. Go to http://class.georgefox.edu to access the same MyGFU class schedule listing in a table format to assist with registration and advising.

You will notice changes in Bruindata today. As we continue the PeopleSoft implementation (MyGFU), some of the information in Bruindata has become outdated and is now available at MyGFU. We have removed data that is no longer current from Bruindata to prevent confusion.

Personal biographical information is being maintained in Bruindata; however, new students who begin classes for the first time in fall 2009 will not be in Bruindata and will only utilize PeopleSoft. IT is working on the PeopleSoft/Bruindata replacement portal this summer in preparation for fall semester.

– IT

Attention student employee supervisors:

May student time sheets must be in HR no later than 3 p.m., Tuesday, June 2, so please have them hand-delivered to HR as soon as you have processed them. If you are not on the Newberg campus, please fax your student time sheets to 503-554-2186 and then send the originals to HR in campus mail. Also, please check to be sure all of your students have submitted their time sheets to you and follow up with any that have not.

And as always, we appreciate you checking for the following:

• Student’s name (be sure it is legible)
• Student’s ID number
• Cost center number
• Student’s signature (If the student forgot to sign it, please bring it to HR anyway. Do not send students to HR to sign time sheets.)
• Your signature

Reminder: If a student delivers his or her own time sheet to HR, it must be in a sealed envelope to comply with Federal Work Study regulations.

Thanks very much.

– Human Resources

If you have not already done so, please submit your May time sheet (support staff) or time-off report (administrators) this week. Please be sure it is complete, accurate and signed by both you and your supervisor before sending it to HR at Box 6108. Be sure to include your cost center and ID number. You can find your Employee ID number on your pay statement.

If your supervisor is not available to sign your time sheet by Friday, June 5, please send a copy to HR and keep the original until it has been signed.

Link to the Time-off Report: georgefox.edu/offices/hr/Timeoffreport.doc

Link to May time sheet: georgefox.edu/offices/hr/TimesheetMay09.xls

The PeopleSoft HR/Payroll System uses a calendar year instead of a fiscal year when calculating the one year’s accrual of vacation that employees can carry over into the next year. This means that even if your balance is more than a year’s accrual, you will not lose any at the end of June.

Since the PeopleSoft pay statements only show year-to-date information for vacation and sick leave balances and do not provide what used to be termed “excess vacation” balances (the number of hours that had to be used by June 30 of each year to avoid being lost), HR is working to create a tool to post on the HR website so employees can calculate how many hours of vacation they must use by Dec. 31 to avoid losing any. An e-nnouncement will be posted in the next several weeks with the link to this tool.

Beginning in July, supervisors will begin receiving quarterly vacation and sick leave reports with employees‚ monthly accruals, YTD earned, YTD used, and current balances.

You are invited to join university alumni, parents and friends at Safeco Field for a catered barbecue lunch in Lookout Landing and a Seattle Mariners game against the Minnesota Twins on Saturday, June 6.

Lunch begins at 11:30 a.m. and the first pitch is at 1:10 p.m. The cost for this exciting event is $40. Tickets are available on a first-come, first-served basis. Please register by Monday, June 1, online at georgefox.edu/alumni/events or call Vickie Timmons (University Relations) at 503-554-2131.

We hope to see you there!

Consonare Chorale, a Portland based chorale ensemble which includes John Newberry (Portland Center Superintendent of Facilities), will present “Song Cycles and other Modes of Transportation “ on Saturday, May 30 at 7:30 p.m. at the Parkrose United Methodist Church, 11111 NE Knott, Portland, 97220. 

The concert includes Paul Simon’s “I’m a Train,” the Beatles “Drive My Car,” and James Taylor’s “That Lonesome Road” amongst others.  Advance tickets are $15.00 and can be obtained by contacting Consonare Chorale at consonarechorale.org or you can call John at extension 6199.  Tickets at the door are $18.00.  Cost for Seniors and students is $12.00.

The university is hosting a Science Camp for third- through sixth-graders June 22-26. The camp meets from 9 a.m. to 3 p.m. daily in EHS 103 on the Newberg campus. Please contact Teresa Arnold (Biology) at tarnold@georgefox.edu for a brochure if you know someone who would be interested in attending.

All university offices in Newberg and at regional sites will be closed on Monday, May 25, to observe the Memorial Day holiday.

Due to the Memorial Day holiday on Monday, May 25, the courier schedule will be changed for next week only. He will go to the Portland Center every day Tuesday through Friday and will go to Salem on Tuesday and Thursday only, May 26 and 28.

Cut-off times remain the same. Items must be in Newberg Mail Services by 9:45 a.m. for delivery to Portland and Salem campuses.

Normal schedule will resume the following week.