The Daily Bruin

There has been some confusion about our prior e-nnouncement regarding the printer service request form.

Point of clarification: This form is ONLY for printers. It is NOT for photocopiers. The photocopier service requests are still made through university print services (Richard Silver).

If your unit is a multi-function unit (photocopy, scan, print, etc.), then it likely falls under the “photocopier” category and your contact will be Richard at ext. 2551.

Join IT for an introduction to FoxTALE, the university Learning Management System (LMS) used by instructors and students to provide options for online classroom interaction. This seminar assumes no prior FoxTALE experience and begins with logging in to FoxTALE. Learn to develop your course site, upload course files such as syllabi, set up an online discussion forum, and set up assignments.

You can sign up at this link for sessions on Wednesday, Aug. 17, from 9 a.m. to noon in Stevens 307 in Newberg, or Thursday, Aug. 25, from 9 to 10 a.m. (Pacific) in an online webinar. (New regular faculty participating in New Faculty Orientation Aug. 16-18 will have a separate seminar as part of NFO.)

Visit Faculty FoxTALE Quick Guides for more information on using FoxTALE.

This is a final reminder that an all-employee meeting is scheduled from 3:30 to 5 p.m. on Wednesday, July 6, in Hoover 105.

For those at the university’s regional sites, the meeting will be available at this stream site. A chat room has also been set up, and a video recording of the meeting will be available for viewing in the days following the meeting at itunesu.georgefox.edu.

Don’t forget the upcoming all-employee meeting, scheduled from 3:30 to 5 p.m. on Wednesday, July 6, in Hoover 105.

For those at the university’s regional sites, the meeting will be available at this stream site. A chat room has also been set up, and a video recording of the meeting will be available for viewing in the days following the meeting at itunesu.georgefox.edu.

The IRS mileage reimbursement rate has gone up effective July 1 to $0.555. There is a new Expense Reimbursement Request (ERR) form available for download at the Financial Affairs webpage under the Common Forms link. Please update your files with the new form to ensure you are paid the correct amount for mileage.

If you have any questions, e-mail Andy Dunn or call ext. 2162.

All printer service requests should be submitted via the new web form. You will find a link to the form on the bookstore website. It is at the bottom of each page.

Click here for a direct link to the form.

We always appreciate receiving the previous month’s time sheets and time-off reports early in the new month, but we are especially anxious to receive June’s each year. This will enable HR to enter vacation and sick leave used in June right away so fiscal year-end balances can be reported and accounted for in a timely manner. This will, in turn, help the folks in financial affairs finish their work to close the books on 2010-11.

If you have any time-off reports or time sheets from earlier in 2010-11 that you have not yet submitted, please turn those in as well. If a supervisor’s absence will cause a delay, please send HR a copy of the original and submit the original after it has both yours and your supervisor’s signatures.

Thank you very much.

– HR

Student supervisors: Payday is Friday, July 15, so please submit your students’ June time sheets to HR right away — by Tuesday, July 5, by 3 p.m. Please note the earlier due date. The July 4 holiday will shorten payroll processing time.

Please be sure the student’s name, ID number and cost center number is legible on each one. Also, don’t forget to total them, sign them and be sure the students did as well. Please do not send students to HR to sign their time sheets. We will notify them if a signature is needed.

Federal Work Study regulations require that students delivering their own time sheets must have them placed, by you, in a sealed envelope.

Thanks very much.

– Human Resources

The Canadian postal strike has ended. All classes of mail to Canada are now being accepted by the U.S. Postal Service. Keep in mind that it will take some time for the Canadian Postal Service to catch up on all the mail that has not been distributed.

If you need something delivered in a timely manner, you may want to use the Global Express Guarantee service offered by the local U.S. Post Office during the next few weeks.

It’s time for our sixth annual Red, White and Blue Jeans Day. In recognition of Independence Day and the upcoming long holiday weekend, you are invited to wear casual attire in patriotic colors this Friday, July 1.

At 3 p.m. the all-American dessert – apple pie a la mode – will be served on the Stevens Center plaza for Newberg employees. We invite you to join us for this sweet treat and a time to visit with colleagues. Summer student employees are also invited.

Portland and Boise employees are also being provided a similar afternoon break.

You are invited to join George Fox University alumni, parents, students and friends for a Mariners game on July 16 at Safeco Field. The evening begins with a catered barbecue dinner in Lookout Landing, followed by the game against the Texas Rangers. The dinner starts at 5:30 p.m. and the first pitch is at 7:10 p.m.

Cost is only $42 and includes your meal and game ticket. Click here to register or call Anna Philipsen at ext. 2131 for more information.

The cutoff time at Mail Services has changed for FedEx packages. You must have the package at University Mail Services by noon each day (this includes FedEx letter envelopes and boxes).

If you miss this FedEx cutoff time, you can still drop the packages at the Newberg Mail Room located in the Springbook Plaza at 1102 N. Springbrook Road. They are open from 9 a.m. to 6 p.m. Monday through Friday and from 9 a.m. to 3 p.m. on Saturdays. Their telephone number is 503-538-5555.

Just a reminder of other cutoff times for letters and packages at Mail Services:

• 9:45 a.m: Portland and Salem center mail
• 2:15 p.m.: U.S. Mail
• 3:15 p.m.: UPS

Questions? Please contact Sherrie Frost at ext. 2556.

The end of the fiscal year has arrived and with it comes a few notices about year-end purchases.

• Please remember that if you order merchandise, it must physically be here before July 1 in order to be charged to your 2010-2011 budget. Goods and services received after June 30 will to be charged to the 2011-2012 budget.

• All POs created before Jan. 1, 2011, will be closed Thursday, June 23.

• Starting Monday, June 27, Andy Dunn will be contacting purchase requesters to discuss the next steps for open POs.

If you have any questions, please contact Andy Dunn at ext. 2162 or adunn@georgefox.edu.

The university’s adult degree programs now have a Facebook page, and we are trying to get the word out. Please “like” our page at this link or log on to Facebook and search for George Fox University adult degree programs.

Due to the Canadian postal strike, only one mailing service is available to Canada: Global Express Guarantee. This service has to be done at the Newberg Post Office located on the corner of Blaine and First.

The U.S. Postal Service has temporarily suspended all other Canadian mailing services (First Class, Priority, etc.). Please do not include Canadian mail in the outgoing mail for your department. It will be returned to you.

Other carriers such as UPS and Fed-Ex are still operational for packages to Canada. Keep in mind that additional paperwork (such as three copies of an invoice) is required for international package shipping.

Questions? Call ext. 2555.

An all-employee meeting is scheduled from 3:30 to 5 p.m. on Wednesday, July 6, in Hoover 105.

For those at the university’s regional sites, the meeting will be available at this stream site. A chat room has also been set up, and a video recording of the meeting will be available for viewing in the days following the meeting at itunesu.georgefox.edu.

Please send an e-mail to Peggy Kilburg by Friday, June 24, if you would like to nominate a colleague for June Employee of the Month. Your e-mail should include a concise but specific summary of this person’s contributions and/or outstanding performance in the past 30 days or so.

The winner will be announced and presented with a $100 gift card to The Allison at our next community meeting, scheduled for 3:30 p.m. Wednesday, July 6, in Hoover 105.

It’s not too late to sign up for the last two Tilikum summer family retreats.

On July 8-10, Tilikum will host single moms for the Single Moms Family Camp. Jan Cammack, a single mom herself, will speak on “The Lord as Our Shepherd.” This is a special retreat designed to give single moms a chance to get together with other moms in a relaxed camp setting. Summer staff counselors will be on hand for the weekend to lead special activities for the kids. Challenge course activities will be available, and a hayride and campfire with s’mores is an evening highlight.

For fathers and daughters, a Father/Daughter Weekend is scheduled Aug. 5-7. Brad Lau, father of three daughters, will speak, and activities include a fishing derby, a challenge course (with the big zipline, little zipline and climbing wall), swimming, a waterslide, canoeing and archery.

To learn more or to register, visit this site.

Just a reminder: FoxTALE will be unavailable from 6 to 8 a.m. (Pacific Time) on Tuesday, June 7, for scheduled maintenance. We apologize for any inconvenience.

We have having our Science Camp again this year (June 27-30) for students entering grades 3-5. Forensics focus! Do you have a child who would like to attend? We had a blast last time.

E-mail me and/or check out the website. Registration date is passed, but I still have space!

– Teresa Arnold (tarnold@georgefox.edu)