The Daily Bruin

Sherri Moore, veterans coordinator and graduate student account specialist at George Fox, will be on the Portland Center campus Tuesday, Sept. 2, between 9 a.m. and 6 p.m.

If you would like to meet with her to discuss your VA benefits or student account, please make an appointment by emailing her at smoore@georgefox.edu.

As part of the Chart of Accounts updates, budget summary reports available in MyGFU will be changing to include the program chart field.

The reports will be updated today (Thursday, Aug. 28) mid-morning. You will still be able to use your existing run controls when running the updated reports. In order to see your budget information, you will need to fill in the program and fund fields on the screen where you indicate year and department.

If you have multiple programs in your department, you may use the “%” sign as a wild card to show the programs within your department. For instance, if you had both MG100 and MG101 in your department, you would put MG10% to include both.

Due to the excitement surrounding the return of football at George Fox, we are anticipating a sold-out game on Saturday, Sept. 6!

The university has reserved a limited number of tickets for employees and students. Please review the information below to find out how you and your family and friends can get your tickets for the big game!

Employees
Employees are eligible to receive one complimentary ticket. (Note: The ticket supply is limited and will be given on a first-come, first-served basis). These tickets are available to pick up for a limited time today (Thursday, Aug. 28) from noon to 4 p.m. in front of the Stevens Center (Portland Center employees can request their tickets in person with Emily Maynard at the Portland Center during this same time frame).

Children under 10 are free to attend the event, but you will still need to pick up children’s tickets that day. Anyone can pick up the tickets for you, but they must present your employee ID to receive their tickets.

On Friday, Aug. 29, from noon to 2 p.m., we will reopen our online ticket website for any employee family members who also wish to buy a general admissions ticket, or to purchase one of the remaining season tickets. This site will close for game one after 2 p.m. on Aug. 29.

*Please note that all general admission ticket seating is on a first-come, first-served basis. We recommend you come early to ensure you sit with your family and friends. Expect large crowds! This won’t be like any sporting event ever held at George Fox. All attendees and their family members must have a ticket to attend the game.

Season Tickets
The best way to ensure a hassle-free seat with your name on it is to purchase season tickets here. There are only about 200 left, so act now and get them while they last!

Students
There are a limited number of student tickets that will be made available through ASC next week. Students will receive more information regarding the distribution of these tickets.

Alumni & Community Members
We will reserve some tickets for alumni and community members to purchase on game day. However, this will be a very limited number of tickets due to the number of employees and students receiving complimentary tickets.

Thank you for your patience as we navigate this new and exciting endeavor!

Following is the schedule for Serve Day (Wednesday, Sept. 3).

• 7:30-8:30 a.m.: Continental Breakfast on the quad (free); pack a lunch ($7 for non-team leader employees)
• 8:30-9 a.m.: Kickoff Celebration
• 9-9:15 a.m.: Break off into groups (a selection of sites to be provided later)
• 9:15 a.m.-4 p.m.: Service with our community
• 4:30 p.m.: Dinner! (non-George Fox employees pay $8.75 and $6 per child)

Employees*, see your email for your site assignment. Students, check with your RAs.

Questions? Email serveday@georgefox.edu

*Portland employees are not required to participate; however, as some have volunteered, we are sending this schedule to you as well.

Need tech help? IT posts updates, how-tos and tips relevant to George Fox University-supported software, including Microsoft Office, Windows 7, Keynote and Powerpoint, Apple OS, iOS features, Google Apps and more.

Subscribe to this group and receive posts by email. Click on this link to subscribe: TechTips: Hints, Tips and Updates from George Fox IT, or paste this URL – https://groups.google.com/a/georgefox.edu/forum/?hl=en&fromgroups#!forum/techtips – in your web browser and click “Join Group” to subscribe.

TechTips requires your George Fox sign-in.

Due to the excessive number of packages that need to be delivered to students and departments, creating long lines at our customer service window, Mail Services is requesting your assistance by bringing outgoing personal packages (packages that need to be shipped off campus) only between the hours of 11 a.m. and 2 p.m. during the first three weeks of school.

Purchases of shipping supplies and stamps should also be limited to only between 11 a.m. and 2 p.m. Department packages can be brought to Mail Services anytime during our business hours (8 a.m. to 4:30 p.m.)

Thanks,
Mail Services

This is a reminder that the chart of accounts training session scheduled for today (Friday, Aug. 22) from 10 a.m. to noon in Stevens 109 will be rescheduled due to all the Welcome Weekend activities.

We will have updated times and dates for additional training posted on the financial affairs website soon.

Thank you,
The Finance Team

Is the only number you know on campus “0”?

The Employee Extension and Box List is newly updated and available for you to print! You can find it here. The list is updated approximately every two weeks so you can always be “in the know”! Questions or updates? Contact Barbi Doran at bdoran@georgefox.edu.

Have a wonderful semester!

Welcome to a new academic year! Here are a few things to help you start the year off well!

• Use your new, empty 2014 Fall sites as the sites in which you will teach. You may import content from another course site. See the instructions here for importing.
• 2014 Fall sites are currently hidden from students. When you are ready, you can share the sites with your students. Here is a quick guide on how to make the courses available: FoxTALE Making Courses Visible to Students.
• If your course site is set to Weekly format, your course might show incorrect dates. To change the dates, go to Administration> Edit settings on the course home page. Scroll down to the course start date and change it to the first day of your summer course. Scroll to the bottom of the page and “Save changes.”
• If you used the FoxTALE grade book for any of your FoxTALE course sites, we recommend that you back up your 2014 Summer grade book to a spreadsheet that is saved outside of FoxTALE. See the instructions here for backing up grades. You will want to keep an archive of your course grades that cover the last five years.

– Your Educational Technology Team

As many of you are aware, all-community (employee) meetings are held on a monthly basis. The Leadership Team is interested in your feedback about the ongoing success of these meetings as we strive for better communication campus-wide.

Please take a moment to complete the survey at this link. We appreciate your input.

Thank you!

The Graduate School of Counseling at the Portland Center is currently interviewing for an Administrative Assistant IV. This fast-paced position requires strong organization, computer, customer service and leadership skills. If you have family, friends or neighbors who you think might enjoy using their skills in service to our students in the GSC, can you please pass along our job announcement to them?

Thank you.

More information is available at this link.

The chart of accounts training session scheduled for Friday, Aug. 22, from 10 a.m. to noon in Stevens 109 will be rescheduled due to all the Welcome Weekend activities.

We will have updated times and dates for additional training posted on the financial affairs website soon.

Thank you,
The Finance Team

A number of employee box numbers were changed this summer due to relocation of offices and reorganization of departments/schools. Please make sure you have the following on each piece of campus mail to avoid delays or misrouting of your mail/packages.

• Recipient’s name (box numbers are available in PeopleSoft for all employees and students)
• Recipient’s box number
• For CONFIDENTIAL letters, sender’s name is requested as well

Thank you for your in help in making sure campus mail is addressed correctly.

Starting today (Monday, Aug. 18), the new chart of account numbers will be required on all mail and print requests. Mail and print jobs will be delayed pending the receipt of a valid number. Mail will be returned to the department if correct numbers are not used.

Thanks for your assistance.
Questions? Contact Sherrie Frost at ext. 2556.

All temporary time cards, payroll check requests and any overload or adjunct contracts and coaching agreements need to be turned in to human resources on the 18th of each month by the end of the day in order for them to be processed with that month’s payroll.

All staff time sheets and admin time-off reports need to be turned in to human resources by the end of the first week of each month. Both the employee and supervisor signatures are required. If your supervisor is unable to sign before the due date, please send your time sheet/time-off report to HR with a note in place of the signature that a signed copy will follow.

Thank you,
HR

Bruin fans! Only about three weeks remain until our first football game in more than 40 years! Kickoff will be in Stoffer Family Stadium at 1:30 p.m. on Saturday, Sept. 6, against Arizona Christian.

Because this long-awaited game is highly anticipated, we expect a sellout crowd and long lines. For that reason, we ask that if you plan to purchase tickets to please do so immediately. Employees receive a general admission pass but need to purchase additional tickets for other family members. We also encourage you to show up early.

Please also note that all vehicles must be moved from the Bauman and Minthorn/Mail Room parking lots on Friday evenings before our Saturday home games.

You can purchase tickets and find all the game-day information (parking, tailgate info, etc.) on this page. See you at the game!

We officially went live with a new chart of accounts on July 1 for the 2014-15 fiscal year. Please visit the financial affairs website for updated information about the change.

Our next training session is today (Friday) from 2 to 4 p.m. in Stevens 109. Dates and locations for additional training sessions are posted on the financial affairs website under “Scheduled Training.”

If you have any questions or are having any trouble with the new format, we will help you. Please call Cris Banton at ext. 2167.

Staff and students: In the case of a large-scale emergency on campus that prevented everybody from going home, do you have emergency supplies on hand to last one to three days? These items will help everybody to better make it through an emergency like a large earthquake, etc., and we are asking everybody to please keep these items on hand in your dorm room, apartment, house or office:

• Flashlight and batteries
• Space blanket
• Gallon of water
• Trail mix/granola bars/nuts/dried fruit
• Rain poncho
• Two- to three-day supply of necessary medication
• Roll of TP
• Kleenex/sanitary supplies
• Book, needlepoint, knitting, Sudoku/puzzle book, magazines, etc. to occupy time if residence hall/apartment/office closed due to damage
• Hand sanitizer
• Notepad/pencil

Most of these items will fit in one- to two-gallon-sized Ziploc bags and can be kept in a desk drawer or closet. Security has also been posting other items to add to an emergency kit on our Facebook page and will add to that list in the weeks to come. The above items would help during a “shelter in place” emergency should there be no electricity, heat, or running water on campus.

While our hope is that these will never be needed, having them on hand will make living through a large emergency much easier.

Questions? Please contact security at 503-554-2090.

All employees, half time and above: Don’t forget to attend the all-community meeting scheduled from 8 to 11:30 a.m. tomorrow (Friday), in the Klages Dining Room on the Newberg campus. Breakfast will be served beginning at 8 a.m., with the program to follow from 8:30 to 11:30 a.m.

The meeting will include a time of worship and devotions, updates from President Robin Baker and the VP team, employee service awards, and recognition of the support staff and administrator of the year. The event will be followed by a short dedication ceremony in front of the Pennington dorm at 11:30 a.m.

See you there!

Now is the time to order university stationery. The collective order helps keep costs low – the higher the volume, the lower the cost. Consequently, it is most economical to overestimate needs and store a small surplus.

I will be accepting orders through Monday, Aug. 18, when orders are due. For order instructions, go to the marketing communications website. Continue to purchase all non-departmental stationery (including “second-sheet letterhead”) through the university’s print services.

Please contact me if you have any questions.

Thank you,
Danette Newkirk (dnewkirk@georgefox.edu)