The Daily Bruin

All temporary time cards, payroll check requests and any overload or adjunct contracts and coaching agreements need to be turned in to human resources on the 18th of each month by the end of the day in order for them to be processed with that month’s payroll.

All staff time sheets and admin time-off reports need to be turned in to human resources by the end of the first week of each month. Both the employee and supervisor signatures are required. If your supervisor is unable to sign before the due date, please send your time sheet/time-off report to HR with a note in place of the signature that a signed copy will follow.

Thank you,
HR

Bruin fans! Only about three weeks remain until our first football game in more than 40 years! Kickoff will be in Stoffer Family Stadium at 1:30 p.m. on Saturday, Sept. 6, against Arizona Christian.

Because this long-awaited game is highly anticipated, we expect a sellout crowd and long lines. For that reason, we ask that if you plan to purchase tickets to please do so immediately. Employees receive a general admission pass but need to purchase additional tickets for other family members. We also encourage you to show up early.

Please also note that all vehicles must be moved from the Bauman and Minthorn/Mail Room parking lots on Friday evenings before our Saturday home games.

You can purchase tickets and find all the game-day information (parking, tailgate info, etc.) on this page. See you at the game!

We officially went live with a new chart of accounts on July 1 for the 2014-15 fiscal year. Please visit the financial affairs website for updated information about the change.

Our next training session is today (Friday) from 2 to 4 p.m. in Stevens 109. Dates and locations for additional training sessions are posted on the financial affairs website under “Scheduled Training.”

If you have any questions or are having any trouble with the new format, we will help you. Please call Cris Banton at ext. 2167.

Staff and students: In the case of a large-scale emergency on campus that prevented everybody from going home, do you have emergency supplies on hand to last one to three days? These items will help everybody to better make it through an emergency like a large earthquake, etc., and we are asking everybody to please keep these items on hand in your dorm room, apartment, house or office:

• Flashlight and batteries
• Space blanket
• Gallon of water
• Trail mix/granola bars/nuts/dried fruit
• Rain poncho
• Two- to three-day supply of necessary medication
• Roll of TP
• Kleenex/sanitary supplies
• Book, needlepoint, knitting, Sudoku/puzzle book, magazines, etc. to occupy time if residence hall/apartment/office closed due to damage
• Hand sanitizer
• Notepad/pencil

Most of these items will fit in one- to two-gallon-sized Ziploc bags and can be kept in a desk drawer or closet. Security has also been posting other items to add to an emergency kit on our Facebook page and will add to that list in the weeks to come. The above items would help during a “shelter in place” emergency should there be no electricity, heat, or running water on campus.

While our hope is that these will never be needed, having them on hand will make living through a large emergency much easier.

Questions? Please contact security at 503-554-2090.

All employees, half time and above: Don’t forget to attend the all-community meeting scheduled from 8 to 11:30 a.m. tomorrow (Friday), in the Klages Dining Room on the Newberg campus. Breakfast will be served beginning at 8 a.m., with the program to follow from 8:30 to 11:30 a.m.

The meeting will include a time of worship and devotions, updates from President Robin Baker and the VP team, employee service awards, and recognition of the support staff and administrator of the year. The event will be followed by a short dedication ceremony in front of the Pennington dorm at 11:30 a.m.

See you there!

Now is the time to order university stationery. The collective order helps keep costs low – the higher the volume, the lower the cost. Consequently, it is most economical to overestimate needs and store a small surplus.

I will be accepting orders through Monday, Aug. 18, when orders are due. For order instructions, go to the marketing communications website. Continue to purchase all non-departmental stationery (including “second-sheet letterhead”) through the university’s print services.

Please contact me if you have any questions.

Thank you,
Danette Newkirk (dnewkirk@georgefox.edu)

The marketing communications office will be processing a business card order soon. Place your order directly with B&B Print Source by Monday, Aug. 18. If you have not already done so, you will need to create a new individual account before you can submit your order.

Please reference the Chart of Account Mappings for 2014-15 budget information.

Contact Danette Newkirk (dnewkirk@georgefox.edu) in marketing communications if you have any questions.

We officially went live with a new chart of accounts on July 1 for the 2014-15 fiscal year. Please visit the financial affairs website for updated information about the change. Please see the “Chart of Accounts” page to learn about the easy conversion tool that will convert your old coding to the new coding. The check request, expense reimbursement form, deposit transmittals, petty cash vouchers and petty cash logs have all been updated and can be found on the “Common Forms” page under 2014-15 Forms.

There have been no changes to the 2013-14 chart or reports.

Our next training session is this Friday, Aug. 15, from 2 to 4 p.m. in Stevens 109. Dates and locations for additional training sessions are posted on the financial affairs website under “Scheduled Training.”

If you have any questions or are having any trouble with the new format, we will help you. Please call Cris Banton at ext. 2167.

Our next FoxTALE upgrade occurs Monday, Aug. 18, between 6 and 10 a.m. Pacific Time. FoxTALE will be unavailable during this time. We apologize for any inconvenience.

Several new features will be available after this upgrade, and you can preview them now by going to our FoxTALE for Faculty website.

Questions? Write servicedesk@georgefox.edu

– Your Educational Technology Team

Staff, faculty and adjuncts: If your vehicles have changed, please go on MyGFU now and delete any incorrect registrations by using the minus button to the right of the listing. You can click on the “add vehicle” button to bring up a new row to register any new vehicles. After doing so, please email Nadine Kincaid (nkincaid@georgefox.edu) and tell her if a vehicle replaces a previous one, or if it is an addition.

If your parking hangtag is held together with duct tape and bubble gum, please bring the shards to the security office and we’ll issue you a new one. Or, if yours has gone AWOL, just bring $5 cash to the office and we can issue you a replacement. Additional permits are also available for $5 cash; this can be very convenient if you frequently switch vehicles. If you have new adjuncts in your department, please have them register on MyGFU so we can get a 2014 adjunct permit to them as soon as possible.

If you normally work at the Portland Center but make frequent visits to the Newberg campus, we’d like you to register so you will have a parking permit on your car when you arrive in Newberg.

Questions? Please contact Nadine at ext. 2090 and we’d be glad to help! Also, due to the increased amount of commuters this year, it is going to be very busy in the parking lots for the first few weeks. If you have the ability to walk to campus or ride a bike or carpool, that would help to ease some of the congestion in the Bauman and VAC lots until things settle down.

Thank you!

Ten staff and administrator positions are currently open. Listed in order of recency, they are:

• Administrative Assistant IV, Graduate School of Counseling
• Accounts Payable Specialist II
• Accounts Payable Supervisor
• Hybrid Learning Specialist
• Associate Director of Seminary Masters Program
• Administrative Assistant II, Office of Spiritual Life, Inclusion and Leadership
• Administrative Assistant II, BSW
• Administrative Assistant II, MSW
• Career Coach, IDEA Center
• Systems Engineer, IT

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

All employees, half time and above, are requested to attend the all-community meeting scheduled from 8 to 11:30 a.m. next Friday, Aug. 15, in the Klages Dining Room on the Newberg campus. Breakfast will be served beginning at 8 a.m., with the program to follow from 8:30 to 11:30 a.m.

The meeting will include a time of worship and devotions, updates from President Robin Baker and the VP team, employee service awards, and recognition of the support staff and administrator of the year.

See you there!

Laura Klaus is leaving the BlueZone Store after 25-plus years of service. Her final day will be Friday, Aug. 8. Please drop by the BlueZone Store on Thursday, Aug. 7, between the hours of 1:30 and 4:30 p.m. to wish her well.

Nine staff and administrator positions are currently open. Listed in order of recency, they are:

• Accounts Payable Supervisor
• Hybrid Learning Specialist
• Associate Director of Seminary Masters Program
• Administrative Assistant II Office of Spiritual Life, Inclusion and Leadership
• Administrative Assistant II, BSW
• Administrative Assistant II, MSW
• Recruitment and Enrollment Counselor – ADP Admissions
• Associate Director of Student Success, Career Coach – IDEA Center
• Systems Engineer, IT

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

Professors and instructors, the beginning of the school year is fast approaching! Please submit your syllabi and other course materials needed for the beginning of the year to Print Services by Friday, Aug. 15. We know that the due date may not be entirely possible, but please do what you can to get your syllabi in.

If your material requires copyright permissions, please know that the process can take between four to six weeks. Therefore, please submit your order as soon as possible. This will help ensure that your copies will be ready for the first day of classes.

To submit an order, please send to printservices@georgefox.edu the appropriate details, including cost center number and date needed.

If you have questions, please call us at 503-554-2550.

Marketing communications is collecting orders for name tags. For those who have regular face-to-face contact with the public and need to order a name tag, you may submit your request at this link.

Be sure to provide the name of the person for whom the name tag is needed; title or department (optional); and the budget to be charged. The next order will be placed on Wednesday, Aug. 6.

Questions? Contact Danette Newkirk at dnewkirk@georgefox.edu.

To view the most recent Traditional Undergraduate SFS News (Student Financial Services news) please visit this link and choose “View Archived Newsletters.” Then select the most recent edition. While you are there, we recommend that you sign up to receive future alerts directly to your email. Anyone can subscribe!

Questions? Contact Jenny Getsinger at jgetsing@georgefox.edu.

Please continue to check the financial affairs webpage for updates regarding the new chart of accounts.

Updated forms for 2014/15:

• Check request
• Expense reimbursement
• Petty cash vouchers and log
• Deposit transmittals

New resources:

• Department and program code listing: this has descriptions and translates from the old cost center coding.
• Coming soon: restricted fund code listing

If you don’t see the form you need, or have questions about using the new chart, please call Cris Banton at ext. 2167.

Training reminder: Chart of accounts training is set for Friday, Aug. 1, from 2 to 4 p.m. in Stevens 109.

Five staff and administrator positions are currently open. Listed in order of recency, they are:

• Administrative Assistant – Social Work (undergrad)
• Recruitment and Enrollment Counselor – ADP Admissions
• Executive Assistant to the Provost
• Career Coach – IDEA Center
• Systems Engineer – IT

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might be a good fit for any of these jobs, please refer them to the website for more information.

Last year, Linda Samek, Debby Espinor, Robin Ashford and Anna Berardi launched an Oregon chapter of Ed Tech Women – known as ETW-Portland. It is an open group (for women and men) that supports women’s use of digital technologies in educational, business and entrepreneurial environments.

Our next event is Thursday, July 31 from 4-7 p.m. in Sherwood. Location and other event information can be found here. There are no membership dues, though each attendee may contribute a few dollars to cover snack costs. Please join us, and feel free to pass this on to friends and colleagues who might also have interest.