The Daily Bruin

Mail Services is an unofficial drop site for all Oregon ballots. Arrangements have been made with the Yamhill County Elections Office for us to offer this services. We accept any Oregon ballot (any county), and there is no postage necessary.

The deadline for this drop-off site is 4:30 p.m. on Tuesday, May 19. Any out-of-state ballots must be mailed with postage.

Thanks,
– University Mail Services

Over the next week we will be migrating to a new and improved version of Concerto. But we need to start with a clean slate for security purposes. What this means is that you will need to get your photos ready to upload to the new version.

If you need any photos from the old version, please contact Mac Oxford (moxford@georgefox.edu). The last day on the old Concerto will be Friday, May 15. Emails will be sent out in the next few business days describing how to access your new accounts.

End-of-the-year deposits to be credited toward this year’s budget must be at the financial aid office no later than Monday, July 6. Please look around your desks and file cabinets to see if there are any lingering items that need to go to the bank. If you should have any questions about deposits, please contact Kimberly Forbes at ext. 2173.

Final petty cash reconciliations for this fiscal year are due at the FAO no later than Thursday, July 9. Please remember to submit all receipts, cash and reconciliation reports before this deadline. If you have questions about petty cash protocols, please contact Kimberly at the above extension number.

Please be sure to turn in deposits to the financial affairs office in a timely manner using the FY15 forms on our website. Money should be submitted for deposit within 48 hours of the event or receiving funds.

With the summer break fast approaching, please look around your desks to see if there are any deposits that should be turned in. If you have any questions, please contact Kimberly Forbes at ext. 2173.

The end of our fiscal year is quickly approaching! To ensure a clean cut-off between FY15 and FY16 spending, the last day to use your George Fox Visa card for fiscal-year 2015 purchases is Thursday, June 25. Please refrain from using your card for any purchases after this date.

If you will be traveling for business during this time, please contact Matt Hammar or Kathi Becker to discuss arrangements on how to handle purchases after June 25.

Credit card purchases for the 15-16 fiscal year can begin on or after July 1. If you have questions or concerns, please contact Matt at ext. 2162 or Kathi at ext. 2166.

Fiscal Year End 2015 is quickly approaching and the financial affairs office would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadlines for accounts payable activities:

1. All cash advance requests for FY15 expense must be received by the FAO by June 15, 2015.
2. Submission of the following FY15 documents must be received by the FAO by July 9, 2015:

• Invoices
• Check requests
• Expense reimbursements
• Petty cash
• Error corrections
• Inter-departmental charges

For additional details, please refer to the “Fiscal Year-End Deadlines & Procedures” page on the financial affairs office website.

Please contact Jennifer Klapp with any year-end accounts payable questions at jklapp@georgefox.edu or ext. 2170.

Thank you!
– The Finance Team

The College of Business’ MBA program is hosting its Spring Speaker Series on Friday, May 22, at the Portland Center. We’re excited to announce that the keynote speaker is Hillsboro Mayor Jerry Willey. The event runs from 7:30 to 9 a.m. and is free to attend. Everyone is welcome.

You can get more information and RSVP at this link.

FoxTALE will be unavailable this Monday, May 4, between 6 and 8 a.m. (Pacific Time) for scheduled maintenance. We apologize for any inconvenience.

– Your Educational Technology Team

​Seven staff and administrator positions are currently open​. Listed in order of recency, they are:

• ​Assistant Director​ of International Student S​er​v​ice​s
• Assistant Director of Visitor Experience, Admissions
• Director of Gift Development, Advancement
• Custodian, Portland Center
• Business Analyst, IT
• Director of Alumni Relations
• Campaign Manager, Advancement

The link to public position announcements can be found at jobs.georgefox.edu; please contact Human Resources for information about internal-only positions. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

We are pleased to announce that George Fox University has chosen to partner with Follett Higher Education Group in operating our bookstore. This transition to operation by Follett will be completed by July. There will be more information to share on this transition in the coming weeks/months.

Please contact Matt Hammar at mhammar@georgefox.edu with any questions.

We are pleased to announce the coffee house and catering vendor contract for the Portland Center has been awarded to Simmer Down Catering. Their contract is effective Friday, May 1, with exclusive rights to Portland Center catering. The coffee house will be closed Friday, May 1, and reopen on Tuesday, May 5, as the Simmer Down Cafe.

Owners are Jamison and Janon (head chef) Bourgeois and Janon’s sister, Pastry Chef Jennifer Davis, who will manage the cafe. Janon and Jennifer are graduates of Oregon Culinary Institute. Their pricing is comparable to current pricing, with some new menu items.

You’re welcome to start contacting them now for catering events going forward from May 1 and beyond.

Contact information:
Email: events@SimmerDownCatering.com
Phone: 503-726-9754
Website address: simmerdowncatering.com
Facebook: facebook.com/SimmerDownCatering

Thank you for your patience as we transition vendors.

Questions? Contact Darla Norgren at dnorgren@georgefox.edu.

Finance department petty cash is available daily between 9 a.m. and noon. Please make your requests and plan to pick up your cash between those hours.

Thank you,
– Kim Forbes (kforbes@georgefox.edu)

It’s commencement week at George Fox! The majority of graduate programs, including those at George Fox Evangelical Seminary, will host commencement ceremonies on Friday and Saturday, May 1-2, at various locations. Details on when and where they will take place are available at this link.

One commencement ceremony for traditional undergraduates and Department of Professional Studies graduates will be held on Saturday, May 2, at 2:30 p.m. in Stoffer Family Stadium. For more information, visit this page.

Ken Beebe, a 1982 George Fox University graduate (BA, sociology) who has spent the past 21 years serving as executive director of Twin Rocks Friends Camp and Conference Center, will be Saturday’s commencement speaker.

• If you used the FoxTALE grade book for any of your FoxTALE course sites, back up your 2015 Spring grade book to a spreadsheet that is saved outside of FoxTALE. See the instructions here for backing up grades. You will want to keep an archive of your course grades that cover the last five years.

• Use your new, empty 2015 Summer or Fall sites as the sites in which you will teach. You may import content from another course site. See the instructions here for importing.

• 2015 Summer sites are currently hidden from student view. When you are ready, you can share the sites with your students. Here is a quick guide on how to make the courses available: FoxTALE: Making Courses Visible to Students.

• If your course site is set to Weekly format, your course might show incorrect dates. To change the dates, go to Administration>Edit settings on the course home page. Scroll down to the course start date, and change it to the first day of your 2015 Summer course. Scroll to the bottom of the page and “Save changes.”

Visit the FoxTALE for Faculty webpage for guides and resources and to see the new features coming in the August 2015 FoxTALE upgrade.

The College of Business’ MBA program is hosting its Spring Speaker Series on Friday, May 22, at the Portland Center. We’re excited to announce that the keynote speaker is Hillsboro Mayor Jerry Willey. The event runs from 7:30 to 9 a.m. and is free to attend. Everyone is welcome.

You can get more information and RSVP at this link.

Do you want to grow and develop as a leader? Is growing your leadership presence part of your performance goals or faculty growth plan for 2015-16? If you answered yes to either of these questions, then you may want to consider applying for the Leadership Development Initiative (LDI). The program welcomes both women and men who are current George Fox employees who desire to grow in their current role or seek to prepare themselves for future leadership roles.

Applications are now being accepted for the 2015-16 cohort and are due by May 15, 2015. For more information and to access the application, please visit the following: Leadership Development Initiative Application.

If you have questions, please contact a member of the LDI planning team: Linda Samek, Rebecca Hernandez, Jen Macnab, Susanna Steeg, Missy Terry or Mark Pothoff.

Don’t forget today’s (Thursday’s) all-employee meeting from 3:30 to 5 p.m. in Hoover 105, with a live stream shown in Room 160 at the Portland Center.

See you there!

We are pleased to announce the coffee house and catering vendor contract for the Portland Center has been awarded to Simmer Down Catering. Their contract is effective Friday, May 1, with exclusive rights to Portland Center catering. The coffee house will be closed Friday, May 1, and reopen on Tuesday, May 5, as the Simmer Down Cafe.

Owners are Jamison and Janon (head chef) Bourgeois and Janon’s sister, Pastry Chef Jennifer Davis, who will manage the cafe. Janon and Jennifer are graduates of Oregon Culinary Institute. Their pricing is comparable to current pricing, with some new menu items.

You’re welcome to start contacting them now for catering events going forward from May 1 and beyond.

Contact information:
Email: events@SimmerDownCatering.com
Phone: 503-726-9754
Website address: simmerdowncatering.com
Facebook: facebook.com/SimmerDownCatering

Thank you for your patience as we transition vendors.

Questions? Contact Darla Norgren at dnorgren@georgefox.edu.

A memorial service for William (“Bill”) Green is set for this Saturday, April 25, at 2 p.m. at Newberg Friends Church, 307 S. College St. Green died at age 93 on April 13. He had served at George Fox for 20 years (1972-92) as an academic dean and as an interim president for 15 months in 1982-83.

Your Educational Technology Team is hosting several Open Labs. These are informal open-lab settings that you can join for any portion of the scheduled time.

• FoxTALE grade book or work on your upcoming courses – April 29 and 30
• Using Turnitin in FoxTALE – May 5 and 6
• Media Open Lab – May 8

Click on our RSVP form to see times, locations and more details.

Check our website for more information on FoxTALE for Faculty.