The Daily Bruin

Staff, administrators, faculty members and adjuncts: Is your hang tag permit in tatters, or even worse, is it missing? Is your adjunct permit from 2012? Never fear because new, more durable staff and faculty hang tags are coming this summer!

The last details are being finalized on a new vehicle registration database that you will access via MyGFU. All employee and adjunct hang tags will become invalid once the new system is in place, so please watch The Daily Bruin announcements for how this new database will be unrolling within a few weeks.

A bit more information will be needed when you register, so once the system is live, please note the information that is being requested and have it all on hand when you access the database to register. If you have put in a request for a staff or adjunct permit within the past month or so, it won’t be fulfilled at this point due to the database switchover. We will be sending out directions once the system is live, so keep watching here for all of the information!

Portland employees: If you regularly come to the Newberg campus, we would like you to register as well. If you only work at the Portland Center, then there is no need to register.

Questions? Contact Nadine Kincaid at nkincaid@georgefox.edu.

After 17 years of faithful service to George Fox, John Newberry is retiring. Please join us as we celebrate at the Portland Center on Wednesday, June 24, from 2:30 to 3:30 p.m. in Room 155. Refreshments will be served.

When the Bruins play at home, you can count on a packed stadium. It takes a village to make our football games the success that they are, and we’d love to have you join our team of incredible volunteers, the Bruin Brigade. All volunteers will receive lunch at each game they volunteer, free entry into the game and a T-shirt.

If you’re interested in joining the Bruin Brigade as a ticket seller or at the information table, send an email to Sarah Reid (sreid@georgefox.edu) and she’ll get you connected.

Fiscal Year End 2015 is quickly approaching, and the financial affairs office would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadlines for accounts payable activities:

Submission of the following FY15 documents must be received by the FAO by July 9, 2015:

• Invoices
• Check Requests
• Expense Reimbursements
• Petty Cash
• Error Corrections
• Inter-Departmental Charges

Please refer to the “Fiscal Year-End Deadlines & Procedures” page on the financial affairs office website for additional details. Please contact Jennifer Klapp with any year-end accounts payable questions at jklapp@georgefox.edu or ext. 2170.

Thank you!
– The Finance Team

Twelve staff and administrator positions are currently open. Listed in order of recency they are:

• Business Communications Manager, College of Business
• College of Business Administrative, Analytics, and Project Manager
• Custodian, Portland Center
• Digital Marketing Administrator
• Office Coordinator, IDEA Center
• Enrollment Specialist
• Student Accounts Specialist, Portland
• Director of Parent Relations
• Assistant Director of International Student Services
• Director of Gift Development
• Director of Alumni Relations
• Business Analyst, IT

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

End-of-the-year deposits to be credited toward this year’s budget must be at the financial affairs office no later than Monday, July 6. Please look around your desks and file cabinets to see if there are any lingering items that need to go to the bank. If you should have any questions about deposits, please contact Kimberly Forbes at ext. 2173.

Final petty cash reconciliations for this fiscal year are due at the FAO no later than Thursday, July 9. Please remember to submit all receipts, cash and reconciliation reports before this deadline. If you have questions about petty cash protocols, please contact Kimberly at the above extension number.

Please join us on the Newberg campus quad for a summer barbecue for staff and administrators tomorrow (Thursday) from noon to 1 p.m. The price is only $5. RSVP today for our caterer at this link.

See you there!

Your Staff Development Committee

The bookstore will be closed on Monday, June 15, and Tuesday, June 16, to facilitate inventory counts and the physical transition between Follett and Neebo. Follett will be open for business on June 17 for Genesis guests.

Please contact Matt Hammar at ext. 2162 or mhammar@georgefox.edu for any questions.

The end of our fiscal year is quickly approaching! To ensure a clean cut-off between FY15 and FY16 spending, the last day to use your George Fox Visa card for fiscal-year 2015 purchases is Thursday, June 25. Please refrain from using your card for any purchases after this date.

If you will be traveling for business during this time, please contact Matt Hammar or Kathi Becker to discuss arrangements on how to handle purchases after June 25.

Credit card purchases for the 15-16 fiscal year can begin on or after July 1. If you have questions or concerns, please contact Matt at ext. 2162 or Kathi at ext. 2166.

Fiscal Year End 2015 is quickly approaching and the financial affairs office would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadlines for Accounts Payable activities:

1. All Cash Advance Requests for FY15 expense must be received by the FAO by June 15, 2015.
2. Submission of the following FY15 documents must be received by the FAO by July 9, 2015:

• Invoices
• Check Requests
• Expense Reimbursements
• Petty Cash
• Error Corrections
• Inter-Departmental Charges

For additional details, please refer to the “Fiscal Year-End Deadlines & Procedures” page of the financial affairs office website.

Please contact Jennifer Klapp with any year-end accounts payable questions at jklapp@georgefox.edu or ext. 2170.

Thank you!
– The Finance Team

John Stewart will be leaving George Fox after 16 years of service in the bookstore. Please join us on Tuesday, June 9, to have some goodies and say goodbye. Drop by the BlueZone Store anytime between 11 a.m. and 4 p.m.

John will be transferring to the Portland State University bookstore to continue working for Neebo.

Nine staff and administrator positions are currently open. Listed in order of recency they are:

• Digital Marketing Administrator
• Office Coordinator, IDEA Center
• Enrollment Specialist
• Student Accounts Specialist, Portland
• Assistant Director of International Student Services
• Business Analyst, IT
• Director of Alumni Relations
• Director of Gift Development
• Director of Parent Relations

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

John Stewart will be leaving George Fox after 16 years of service in the bookstore. Please join us on Tuesday, June 9, to have some goodies and say goodbye. Drop by the BlueZone Store anytime between 11 a.m. and 4 p.m.

John will be transferring to the Portland State University bookstore to continue working for Neebo.

The Student Support Network is comprised of a group of people that meet twice a month during the school year who confidentially discuss appropriate and timely interventions for students in need of assistance and/or support.

We are entering the third year of using Fox360.georgefox.edu as an online alert system for George Fox community members to notify the Student Support Network of a student who is struggling.

Please check out the Student Support Network website for more information.

Please contact Jere Witherspoon (jwitherspoon@georgefox.edu or 503-554-2316) or Rick Muthiah (rmuthiah@georgefox.edu or 503-554-2314) if you have any questions or need more information.

Save the date: We will be hosting a retirement banquet to honor Mark Ocker. The event will be held at the Portland Center on Friday, Aug. 14. Tickets are $15 per person, and dinner will begin at 6 p.m.

We know that Mark has touched the lives of many people in the George Fox community over the years. Please share the news of this celebration with friends and colleagues old and new. All are welcome.

For more information, contact Ashley O’Doherty at 503-554-6180 or aodoherty@georgefox.edu.

Fiscal Year End 2015 is quickly approaching and the financial affairs office would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadlines for Accounts Payable activities:

1. All Cash Advance Requests for FY15 expense must be received by the FAO by June 15, 2015.
2. Submission of the following FY15 documents must be received by the FAO by July 9, 2015:

• Invoices
• Check Requests
• Expense Reimbursements
• Petty Cash
• Error Corrections
• Inter-Departmental Charges

For additional details, please refer to the “Fiscal Year-End Deadlines & Procedures” page of the financial affairs office website.

Please contact Jennifer Klapp with any year-end accounts payable questions at jklapp@georgefox.edu or ext. 2170.

Thank you!
– The Finance Team

The campus community is invited to a presentation of the play First Lady Lou, a one-woman dramatization of the life of Lou Hoover, wife of President Herbert Hoover, at 7:30 p.m. Friday, June 19, in Wood-Mar Auditorium.

The play features professional actress Jane Fellows in the title role. Tickets, available at the door, are $15 for general admission, $10 for seniors and university employees, and $5 for students.

After the play, a “talk-back” session with Fellows and Leslie Hoover-Lauble, great-granddaughter of Herbert and Lou Hoover, will be moderated by the university’s archivist Rachel Thomas. Herbert Hoover, the 31st president of the United States, attended the precursor to George Fox, Friends Pacific Academy, in the 1880s.

The presentation is among the events planned during the Friends Association for Higher Education Conference, scheduled on the George Fox campus Thursday through Sunday, June 18-21. The event will draw Friends educators from colleges, universities and study centers from around the world.

More information on the conference and/or play is available by visiting quakerfahe.com or writing Paul Anderson at panderso@georgefox.edu.

Ten staff and administrator positions are currently open. Listed in order of recency, they are:

• Digital Marketing Administrator
• Office Coordinator, IDEA Center
• Executive Assistant, College of Education
• Enrollment Specialist
• Student Accounts Specialist, Portland
• Assistant Director of International Student Services
• Business Analyst, IT
• Director of Alumni Relations
• Director of Gift Development
• Director of Parent Relations

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

All staff time sheets and admin time-off reports for May need to be turned in to Human Resources by Friday, June 5.

June is the final month for the 2014-15 fiscal year. All staff time sheets and admin time-off reports for June will need to be turned in to Human Resources by Monday, July 6, to close the fiscal year. Please plan ahead if you expect to be out of the office or on vacation.

Thank you,
Human Resources

Training officer Mark Stone has put together several class options for training in First Aid/CPR/AED and BLS (Basic Life Support for health care professionals). Classes are limited to eight attendees and will not take place if fewer than four sign up for a session.

The BLS classes are required for nursing staff and students as well as all physical therapy and PsyD students, so get that required training out of the way this summer! All classes will take place in Hoover 203, and the options are as follows:

The eight- to 10-hour First Aid/CPR/AED classes are in two five-hour sections on two consecutive days:

• Tuesday, June 9, 8:30 a.m. – 1:30 p.m., and Wednesday, June 10, 8:30 a.m. – 1:30 p.m.
• Wednesday, June 24, noon – 5 p.m., and Thursday, June 25, noon –  5 p.m.
• Wednesday, July 15, 8:30 a.m. – 1:30 p.m., and Thursday, July 16, 8:30 a.m. – 1:30 p.m.
• Tuesday, Aug. 4, noon – 5 p.m., and Wednesday, Aug. 5, noon – 5 p.m.

BLS classes are six hours in length and will be held on these days:

• Monday, June 1, 8:30 a.m. – 2:30 p.m.
• Tuesday, June 16, 8:30 a.m. – 2:30 p.m.
• Wednesday, July 8, 8:30 a.m. – 2:30 p.m.
• Monday, Aug. 10, 8:30 a.m. – 2:30 p.m.

The price per class is $45, which includes the instruction book, and sign-ups and payment are done at this link. Choose the correct link for the class you want to take.

Please contact Mark Stone at 503-554-2090 or mstone@georgefox.edu if these dates don’t work for your group and other times can be arranged. Classes are also open to non-George Fox-affiliated community members and can also be held at the Portland Center if scheduled with Mark.