The Daily Bruin

The Staff Development Committee would like to invite you to attend our annual summer barbecue on the quad on Wednesday, June 23, from noon to 1 p.m. We’ll be serving hamburgers, hot dogs, veggie burgers, macaroni salad, fruit, a dessert and lemonade. The cost is $5, and we accept cash and card.

All university employees, including student employees and faculty, are invited! If you’d like to attend, please RSVP here by the end of the day today (Thursday).

We hope to see you there! Questions? Contact Stephanie Lopez at slopez@georgefox.edu.

As a reminder to all George Fox Visa card holders: Your Visa cards will be inactive as of June 18 through June 30. You will be able to resume purchasing using your George Fox Visa card on July 1.

If you have special circumstances, please contact Kathi Becker at ext. 2166.

Today (Wednesday) is a Day of Prayer for the George Fox community. The two-fold purpose for this day is:

• To begin the new fiscal year and academic year prayerfully attentive to God’s direction
• To encourage the spiritual well-being of the employee community

The university pastors encourage you to watch this video at the beginning of your prayer retreat as well as this devotional to guide you through the Day of Prayer. Printed copies are available in the Stevens Center lobby.

If you have any questions, please contact the Office for Spiritual Life at spirituallife@georgefox.edu.

The end of the fiscal year is approaching! With that in mind, we would like to let you know of a few requirements for year-end purchases and check requests:

• Those goods and services on Requisitions/PO’s will need to be physically received/completed by June 30, 2021.
• Goods and services received after June 30, 2021, will be charged to the 2021-22 fiscal year.
• Any non-employee check requests received after June 30, 2021, will be charged to the 2021-22 fiscal year as well.
• All academic admins: Please submit anything you have for processing before you leave for the summer.

Questions? Contact Accounts Payable at accountspayable@georgefox.edu.

This week, as part of our Wellness Wednesdays series, we would like to share with you the benefits of forest bathing.

Forest bathing and forest therapy (or shinrin-yoku) broadly means taking in, in all of one’s senses, the forest atmosphere. Not simply a walk in the woods, it is the conscious and contemplative practice of being immersed in the sights, sounds and smells of the forest.

Find out about more about it here. Questions? Contact HR at hr@georgefox.edu.

As a reminder to all George Fox Visa card holders: Your Visa cards will be inactive as of June 18 through June 30. You will be able to resume purchasing using your George Fox Visa card on July 1.

If you have special circumstances, please contact Kathi Becker at ext. 2166.

Tomorrow (Wednesday), the employee community will be observing a Day of Prayer. The two-fold purpose for this day is:

• To begin the new fiscal year and academic year prayerfully attentive to God’s direction
• To encourage the spiritual well-being of the employee community

Details:

• Employees are encouraged to spend their usual work hours tomorrow in prayer and spiritual retreat.
• Employees are welcome to enjoy their prayer retreat on campus, off campus, in their homes, or at an alternate site.
• The university pastors encourage you to watch this video at the beginning of your prayer retreat as well as this devotional to guide you through the Day of Prayer. Printed copies are available in the Stevens Center lobby and the spiritual life office.

During the Day of Prayer, employees are encouraged to:

• Have conversation with God about their work
• Pray for their colleagues, students and the university
• Attend to their personal soul care, talking with God about their own lives of faith, and experiencing the ministry of the Spirit

During the Day of Prayer, employees are discouraged from:

• Using this prayer retreat day for team meetings/in-services
• Doing other work (responding to emails, working on projects, meeting with people, etc.)
• Keeping their cell phones on/active
• Using the day as a vacation day. This is a soul care day, which may look a lot like a vacation day (a walk in the woods, journaling, reading, etc.) but should have an intentional spiritual formation focus and be directed by God.

If you have any questions, please contact the Office for Spiritual Life at spirituallife@georgefox.edu.

The Staff Development Committee would like to invite you to attend our annual summer barbecue on the quad on Wednesday, June 23, from noon to 1 p.m. We’ll be serving hamburgers, hot dogs, veggie burgers, macaroni salad, fruit, a dessert and lemonade. The cost is $5, and we accept cash and card.

All university employees, including student employees and faculty, are invited! If you’d like to attend, please RSVP here by the end of the day Thursday, June 17.

We hope to see you there! Questions? Contact Stephanie Lopez at slopez@georgefox.edu.

The IT Service Desk will be closed on Tuesday, June 29, from noon to 5 p.m. while we move to a temporary location.  We’re not going far. The Service Desk will reopen on Wednesday, June 30, in its temporary location in Room 208 of the Stevens Center while construction and carpet replacement happens in the office.

IT will be in Stevens 208 through the end of July. Services will be available as usual.

Contact Piper Parks (pparks@georgefox.edu) with any questions.

Are you interested in rock climbing? Join the university’s Employee Rock Climbing Club! We are a group focused on creating a social space for employees to climb together in the Hadlock Student Center. It is open to both experienced and brand new climbers.

If you are interested in joining, please fill out this survey to be added to our contact list and help shape the direction of the club.

Please email Victoria Holland (vholland@georgefox.edu) if you have questions or want more information.

On May 18, the Oregon Health Authority issued new guidance for use of masks in the workplace. Under the updated guidance, people who are fully vaccinated will no longer be required to wear a mask indoors in most public settings where vaccination status is checked.

The new OHA guidance requires employers enforce the previous mask and physical distancing guidance unless employees provide proof they are fully vaccinated. If employees wish to be approved to work without a face covering or physical distancing, they may voluntarily provide vaccination documentation to HR confidentially by:

• Completing the Voluntary Employee Vaccination Record Form
• Checking your email for a Google Form receipt with the subject line “Voluntary Employee COVID Vaccination Record Form”
• Forwarding the Google Form receipt to your manager to confirm you have completed the process (the receipt does not include any private information or an image of the vaccination record).

This is completely voluntary, and we expect that many employees will continue to wear face coverings through the coming months for various reasons. However, if you are fully vaccinated and would like to work without a face covering, you now have this option. Please take the time to carefully review the FAQs so you are aware of what is and isn’t changing.

The university has worked hard to follow CDC and OHA guidance through the pandemic, but we recognize there will be a variety of personal perspectives on how our campus should transition back to pre-pandemic life. We ask that, as members of a Christ-centered community, we treat one another with kindness and grace particularly when our views differ from one another.

Be well and stay safe!

Questions? Contact the COT (cot@georgefox.edu) or HR (hr@georgefox.edu).

The Office of the President has a Presidential Appearance Request Form that will assist in managing the president’s schedule. The president strives to accommodate as many engagement requests which support the mission of the university as possible. The completion of this form is required for anyone desiring the president (and spouse) be present and/or participate at an event.

We appreciate your patience with scheduling the president’s complex calendar. The link to the form can also be found on the President’s Office contact page.

Please note: It is expected that the requestor has followed procedures and obtained the approval of their administrator prior to submitting the request.

Join your colleagues at an in-person all-employee meeting in Bauman Auditorium at 10 a.m. on Monday, June 28. For those unable to attend in person, a livestream will be available at this link.

See you there!

We encourage employees to pray over incoming students on the upcoming Day of Prayer. If you would like to pray for incoming students, please fill out this form and the spiritual life office will send you a list prior to the Day of Prayer on Wednesday, June 16.

If you have any questions, email us at spirituallife@georgefox.edu.

Join the analytics and foresight department today (Thursday) between 1 and 2 p.m. for its weekly “Office Hour” session via Zoom.

If you have data-related questions, we’ll be available for an hour on Thursdays at 1 p.m. to offer our assistance. This is an “open-format;” we will do our best to assist you during this time and provide guidance on next steps, if necessary.

Questions? Contact Tyler Susmilch at tsusmilch@georgefox.edu.

With mixed emotions, the student life office invites you to a celebration and farewell to Kayin Griffith. Please come to an open house today (Thursday) from 2 to 4 p.m. at the student life office in the Hadlock Student Center.

A special program will take place at 3 p.m., and refreshments will be provided!

Please contact Jere Witherspoon (jwitherspoon@georgefox.edu) in student life if you have any questions.

On Wednesday, June 16, the employee community will be observing a Day of Prayer. The two-fold purpose for this day is: 

• To begin the new fiscal year and academic year prayerfully attentive to God’s direction
• To encourage the spiritual well-being of the employee community

Details:

• Employees are encouraged to spend their usual work hours on Wednesday, June 16, in prayer and spiritual retreat.
• Employees are welcome to enjoy their prayer retreat on campus, off campus, in their homes, or at an alternate site. 
• The university pastors will provide an optional video which can be used at the beginning of an employee’s prayer retreat as well as a devotional to guide employees through the Day of Prayer.

During the Day of Prayer, employees are encouraged to:

• Have conversation with God about their work
• Pray for their colleagues, students and the university
• Attend to their personal soul care, talking with God about their own lives of faith, and experiencing the ministry of the Spirit

During the Day of Prayer, employees are discouraged from:

• Using this prayer retreat day for team meetings/in-services
• Doing other work (responding to emails, working on projects, meeting with people, etc.)
• Keeping their cell phones on/active
• Using the day as a vacation day. This is a soul care day, which may look a lot like a vacation day (a walk in the woods, journaling, reading, etc.) but should have an intentional spiritual formation focus and be directed by God.

If you have any questions, please contact the Office for Spiritual Life at spirituallife@georgefox.edu.

Your George Fox Visa can be used until June 18, 2021. Concur expense reports and Visa reports for 2020-21 must be submitted by July 9, 2021. Any reports created and submitted after July 9 will be reflected in the 2021-22 budget.

Contact Kathi Becker (kbecker@georgefox.edu) with questions.

On May 18, the Oregon Health Authority issued new guidance for use of masks in the workplace. Under the updated guidance, people who are fully vaccinated will no longer be required to wear a mask indoors in most public settings where vaccination status is checked.

The new OHA guidance requires employers enforce the previous mask and physical distancing guidance unless employees provide proof they are fully vaccinated. If employees wish to be approved to work without a face covering or physical distancing, they may voluntarily provide vaccination documentation to HR confidentially by:

• Completing the Voluntary Employee Vaccination Record Form
• Checking your email for a Google Form receipt with the subject line “Voluntary Employee COVID Vaccination Record Form”
• Forwarding the Google Form receipt to your manager to confirm you have completed the process (the receipt does not include any private information or an image of the vaccination record).

This is completely voluntary, and we expect that many employees will continue to wear face coverings through the coming months for various reasons. However, if you are fully vaccinated and would like to work without a face covering, you now have this option. Please take the time to carefully review the FAQs so you are aware of what is and isn’t changing.

The university has worked hard to follow CDC and OHA guidance through the pandemic, but we recognize there will be a variety of personal perspectives on how our campus should transition back to pre-pandemic life. We ask that, as members of a Christ-centered community, we treat one another with kindness and grace particularly when our views differ from one another.

Be well and stay safe!

Questions? Contact the COT (cot@georgefox.edu) or HR (hr@georgefox.edu).

Finance has changed the departments on some Restricted Gift and Special Operations funds to better classify expenses in our functional areas. Please print and keep this chart handy to assist you when coding transactions.

Restricted Gifts/Grants                  Special Operations          

Fund range         Dept.                     Fund range         Dept.                     Functional Area

30000-31399    100600                  10001-11399   100500                  Instruction (No change)

31400 – 31499    100601                  11400 – 11499    100501                  Academic Support

31500 – 31599    100602                  11500 – 11599    100502                  Student Services

31600 – 31899    100603                  11600 – 11899    100503                  Student Life/Athletics   

32400 – 32499    100604                  12400 – 12499    100504                  Auxiliary

31900 – 32199    100605                  11900 – 12199    100505                  Management & General

32300 – 32399    100605                  12300 – 12399    100505                  Operations & Maint

32200 – 32299    100606                  12200 – 12299    100506                  Advancement

The Program and OpUnit will continue to be RG100-OTH for Restricted and SP100-OTH for Special Ops.

We will be moving current year (FY21) transactions throughout the summer. Please begin using the new coding immediately in order to cut down on the changes. 

If you have issues running Vena reports, please contact Finance and we will help you.