The Daily Bruin

Welcome back to all of our staff! The Staff Development Committee has been working hard this summer to plan some awesome staff luncheons for this upcoming academic year, and we’d like you to mark these dates on your calendar. All lunches are scheduled from noon to 1 p.m.

Our first lunch will be a tailgate party on Monday, Sept. 15, behind the football stadium (in the event of inclement weather it will be in the Cap and Gown Room).

Later in the semester, our Christmas lunch will be on Monday, Dec. 8, and we are returning to the islands for another fun luau on Monday, Jan. 26. Our last staff lunch of the academic year will be on Monday, April 13.

We hope to have another fun barbecue event during the summer for everybody that works all summer, so stay tuned!

Questions? Contact Nadine Kincaid at nkincaid@georgefox.edu.

There are just a few days left of the faculty art show, “What One Sees When One Looks,” in the Minthorne Gallery. Please take a few minutes to see recent work created by the George Fox University art and design faculty.

The Minthorne Gallery is in the southeast corner of the Hoover building and is open during regular business hours this Tuesday, Wednesday and Thursday. The show will come down on Friday.

Remember there is a Welcome Weekend informational meeting for the George Fox community today (Tuesday) at 12:30 p.m. in Hoover 105. We will be going over the details of check-in and Welcome Weekend for our new students coming on Thursday!

Questions? Email Stephanie St. Cyr at sstcyr@georgefox.edu.

It’s only a little over two weeks until our 16th annual Serve Day! On Wednesday, Sept. 3, we will send out more than 1,800 employees and students to serve more than 100 sites in Newberg and the surrounding area.

Employees will receive their Serve Day assignments in the next week and a half via email and on the Serve Day website.

On Serve Day, George Fox Newberg offices are closed and no day classes are in session. For the George Fox community, Serve Day begins at 7:30 a.m. with breakfast on the quad. Breakfast is followed by a brief program that includes worship and final instructions for the day.

At 8:30 a.m., team leaders and site hosts meet up with their group and head to the service site. Serve Day concludes with an evening celebration and dinner at 4 p.m. Evening classes starting at 5:30 p.m. or later will still be in session.

We are serving 102 sites at Serve Day this year (most ever!), but we are in need of more employees to volunteer to be drivers. If you are able to drive and did not indicate that on the Serve Day survey, please email telizarde@georgefox.edu.

Thank you.

We have two trucks loaded with furniture arriving at 8 a.m. today (Monday, Aug. 18) and tomorrow (Tuesday). If anyone is available to help unload from 8 to 10 a.m. on these mornings, that would be appreciated. We’ll start at Coffin on Monday and finish at Pennington. Tuesday we’ll be primarily at Coffin.

If you have any questions, please contact housing@georgefox.edu.

Thanks!

Starting today (Monday, Aug. 18), the new chart of account numbers will be required on all mail and print requests. Mail and print jobs will be delayed pending the receipt of a valid number. Mail will be returned to the department if correct numbers are not used.

Thanks for your assistance.
Questions? Contact Sherrie Frost at ext. 2556.

All temporary time cards, payroll check requests and any overload or adjunct contracts and coaching agreements need to be turned in to human resources on the 18th of each month by the end of the day in order for them to be processed with that month’s payroll.

All staff time sheets and admin time-off reports need to be turned in to human resources by the end of the first week of each month. Both the employee and supervisor signatures are required. If your supervisor is unable to sign before the due date, please send your time sheet/time-off report to HR with a note in place of the signature that a signed copy will follow.

Thank you,
HR

Bruin fans! Only about three weeks remain until our first football game in more than 40 years! Kickoff will be in Stoffer Family Stadium at 1:30 p.m. on Saturday, Sept. 6, against Arizona Christian.

Because this long-awaited game is highly anticipated, we expect a sellout crowd and long lines. For that reason, we ask that if you plan to purchase tickets to please do so immediately. Employees receive a general admission pass but need to purchase additional tickets for other family members. We also encourage you to show up early.

Please also note that all vehicles must be moved from the Bauman and Minthorn/Mail Room parking lots on Friday evenings before our Saturday home games.

You can purchase tickets and find all the game-day information (parking, tailgate info, etc.) on this page. See you at the game!

Faculty, please submit requests for fall semester course reserves as soon as possible. Materials are processed in the order received and can take up to five days to complete.

Please fill out and submit the form located here. If you have any questions, please contact Patty Vanier at ext. 2425 or pvanier@georgefox.edu.

We officially went live with a new chart of accounts on July 1 for the 2014-15 fiscal year. Please visit the financial affairs website for updated information about the change.

Our next training session is today (Friday) from 2 to 4 p.m. in Stevens 109. Dates and locations for additional training sessions are posted on the financial affairs website under “Scheduled Training.”

If you have any questions or are having any trouble with the new format, we will help you. Please call Cris Banton at ext. 2167.

Staff and students: In the case of a large-scale emergency on campus that prevented everybody from going home, do you have emergency supplies on hand to last one to three days? These items will help everybody to better make it through an emergency like a large earthquake, etc., and we are asking everybody to please keep these items on hand in your dorm room, apartment, house or office:

• Flashlight and batteries
• Space blanket
• Gallon of water
• Trail mix/granola bars/nuts/dried fruit
• Rain poncho
• Two- to three-day supply of necessary medication
• Roll of TP
• Kleenex/sanitary supplies
• Book, needlepoint, knitting, Sudoku/puzzle book, magazines, etc. to occupy time if residence hall/apartment/office closed due to damage
• Hand sanitizer
• Notepad/pencil

Most of these items will fit in one- to two-gallon-sized Ziploc bags and can be kept in a desk drawer or closet. Security has also been posting other items to add to an emergency kit on our Facebook page and will add to that list in the weeks to come. The above items would help during a “shelter in place” emergency should there be no electricity, heat, or running water on campus.

While our hope is that these will never be needed, having them on hand will make living through a large emergency much easier.

Questions? Please contact security at 503-554-2090.

All employees, half time and above: Don’t forget to attend the all-community meeting scheduled from 8 to 11:30 a.m. tomorrow (Friday), in the Klages Dining Room on the Newberg campus. Breakfast will be served beginning at 8 a.m., with the program to follow from 8:30 to 11:30 a.m.

The meeting will include a time of worship and devotions, updates from President Robin Baker and the VP team, employee service awards, and recognition of the support staff and administrator of the year. The event will be followed by a short dedication ceremony in front of the Pennington dorm at 11:30 a.m.

See you there!

Serve Day is coming on Wednesday, Sept. 3! If you are planning to purchase a meal, please complete this form so we know how much food to prepare. If you do not plan to purchase a meal, you do not need to complete this form.

Breakfast and dinner are provided free of charge for all employees; in addition, lunch is provided free of charge for team leaders and committee members. Dinner is available for purchase for families of employees; bring a blanket and enjoy a picnic on the quad after a wonderful day of service.

We are firing up the smoker Thursday, Aug. 14, to celebrate the roots of barbecue, Texas style! We will be serving slow-smoked beef brisket with regional side dishes, along with blackberry cobbler and southern-style sweet tea, all for just $6.95. We’ll serve it on the quad between 11 a.m. and 1 p.m.

Also, while you are in the Bruin Den, don’t forget to enter the drawing for a free prize, no purchase necessary. See you Thursday!

Staff, faculty and students: The Ross/Bauman parking lot will be closed for repaving and striping on Wednesday, Aug. 13, and will remain closed through Friday, Aug. 15. Please park in the Le Shana, Hoover and Stevens lots on those days.

Thank you!
– Security Services

Now is the time to order university stationery. The collective order helps keep costs low – the higher the volume, the lower the cost. Consequently, it is most economical to overestimate needs and store a small surplus.

I will be accepting orders through Monday, Aug. 18, when orders are due. For order instructions, go to the marketing communications website. Continue to purchase all non-departmental stationery (including “second-sheet letterhead”) through the university’s print services.

Please contact me if you have any questions.

Thank you,
Danette Newkirk (dnewkirk@georgefox.edu)

The marketing communications office will be processing a business card order soon. Place your order directly with B&B Print Source by Monday, Aug. 18. If you have not already done so, you will need to create a new individual account before you can submit your order.

Please reference the Chart of Account Mappings for 2014-15 budget information.

Contact Danette Newkirk (dnewkirk@georgefox.edu) in marketing communications if you have any questions.

The university’s athletic training program will conduct a training simulation with the Newberg Fire Department and Life Flight on Morse Field this Monday, Aug. 18, from 1 to 3 p.m. A helicopter will be landing on Morse Field as the students and staff participate in medical transport training.

If interested in knowing more about Life Flight and what they provide to our community, please see their website here.

Questions regarding the training can be directed to Dana Bates, program director, at dbates@georgefox.edu.

We officially went live with a new chart of accounts on July 1 for the 2014-15 fiscal year. Please visit the financial affairs website for updated information about the change. Please see the “Chart of Accounts” page to learn about the easy conversion tool that will convert your old coding to the new coding. The check request, expense reimbursement form, deposit transmittals, petty cash vouchers and petty cash logs have all been updated and can be found on the “Common Forms” page under 2014-15 Forms.

There have been no changes to the 2013-14 chart or reports.

Our next training session is this Friday, Aug. 15, from 2 to 4 p.m. in Stevens 109. Dates and locations for additional training sessions are posted on the financial affairs website under “Scheduled Training.”

If you have any questions or are having any trouble with the new format, we will help you. Please call Cris Banton at ext. 2167.