The Daily Bruin

The university community is invited to a professional reading of the Big Bridge Theatre Consortium’s play The Shakers of Mount Lebanon Will Hold a Peace Conference this Month, written by Arlene Hutton,  at 7:30 p.m. on Saturday, June 23, in Wood-Mar Auditorium. There is no charge to attend, but tickets need to be reserved at georgefox.edu/bigbridge.

The Big Bridge Theatre Consortium is a group of university theatre programs, led by George Fox’s theatre department, that are committed to developing new plays dedicated to peace and interfaith conflict. During the week of June 18-22, Hutton and a host of professional theatre artists will work together to bring Hutton’s first draft to life. The play explores the 1905 Shaker community’s quest to sharpen their peace-witness to the world despite a community’s in-fighting, identity-politics, and struggle to survive.

Questions? Contact Rhett Luedtke at rluedtke@georgefox.edu.

From now until late this month, the sidewalk and lawn area on the south side of the Roberts Center near the physical therapy entrance and the pathway between Canyon Commons and the Hadlock Student Center will be closed and blocked off for construction work. There may be a pathway available close to the Roberts Center, but it will be through the bushes and planter bed (not hard surface).

Pedestrian traffic from Lewis Apartments and Sherman Street east of the Hadlock Student Center to Canyon Commons and the Crisman Crossing pedestrian bridge will need to go the long way around Roberts Center to Brandt Hall and the north side of Canyon Commons (access through North Street).

The construction of this area is expected to be finished by Monday, June 25. Thank you for your patience as we complete updating this area!

Students and employees: If you are traveling to attend a conference or vacation trip off campus, and wish to leave your vehicle on campus while you are gone, please be aware of our “vehicles on campus” policy.

Due to the construction projects happening around campus – and the potential need to quickly move vehicles for construction and maintenance access – we’d prefer that vehicles not be left on campus. However, if campus is the only option, then your keys must be left with Campus Public Safety, and a waiver form needs to be signed.

George Fox is not responsible for potential loss or damage to your vehicle, and we will tell you which lot to leave your vehicle in, taking into consideration construction projects. The Campus Public Safety office is open 7 a.m. to 3 p.m. Monday through Friday during the summer, but an officer can meet you at the office to either drop off your keys or pick them up by calling 503-554-2090 if it is after business hours.

Please help our Plant Services personnel and construction crews finish their projects on time by adhering to this policy.

Thank you!

The opening session of the national conference “Celebrating 40 Years of Celebration of Discipline: Empowering Spiritual Transformation in the Local Church” will be held at the Newberg Christian Church tomorrow night (Sunday) from 7 to 9 p.m. The church is located at 2315 Villa Road in Newberg. The public is invited to attend.

In addition to Richard Foster’s opening address, more than 70 Newberg and George Fox authors will be celebrated, with their books on display. A book-signing with Foster will follow.

Contact Paul Anderson (panderso@georgefox.edu) for more information.

The card-lock system for academic buildings will be down Tuesday, June 12, from 4 a.m. to around 8 or 9 a.m. On Wednesday, we will be working on the science buildings (Wood-Mar, EHS and the Klages Center). They will be offline Wednesday from 4 a.m. to around 8 or 9 a.m.

Security will unlock the exterior doors of larger buildings during this outage and can be contacted at 503-554-2090 during that time for smaller buildings.

Questions? Contact the Service Desk at servicedesk@georgefox.edu or ext. 2569.

Join us for the next Search Advocate Training to learn how to promote equitable hiring practices in the workplace, and to further encourage the Be Known promise. The workshop series establishes a theoretical foundation of current research about implicit bias and diversity, information about the changing legal landscape in hiring, and an overview of inclusive employment principles.

Rebecca Hernandez and Laura Hartley will teach this two-day session on Wednesday, June 27, and Thursday, June 28, from noon to 5 p.m. both days in Stevens 207. Lunch will be provided!

To sign up and/or learn more about becoming a search advocate, please click on this link.

If you have questions, please contact Rebecca at rhernandez@georgefox.edu or Laurie Fair at lfair@georgefox.edu.

As the summer heats up, don’t forget about the upcoming deadlines for claims submissions.

Medical Spending Account

• June 29, 2018: Last day to submit claim(s) incurred between April 1, 2017, and March 31, 2018, with receipt(s)/substantiation
• Up to $500 will be automatically rolled over into your 2018-19 account as long as you are still actively participating in the plan.
• Any balance over $500 remaining unspent will be forfeited (use-it or lose-it rule).

Dependent Care Spending Account

• June 15, 2018: Last day to use funds in the two-and-a-half-month grace period.
• June 30, 2018: Last day to submit 2017-18 claim(s) with receipt(s)/substantiation

Contact Information

Need assistance with submitting Flexible Spending Account claims? Contact Allegiance Benefit Plan Management at 877-424-3570.

Need additional information? See the George Fox University Benefits Allegiance Flexible Spending Employee Benefit Plan webpage to access forms, debit card information, or the links to access your account online

Have questions about this or other George Fox University employee benefits? Contact Darby Thiessen in Employee Empowerment at ext. 2188 or dthiessen@georgefox.edu.

Join your fellow employees for our summer barbecue on the quad lawn at noon today (Wednesday). In the event of rain, we’ll be in Canyon Commons 101/102. The cost is only $5 per person.

In addition to lunch, we’ll take time to celebrate the winners of the Wellness Challenge. Please RSVP at this link. Summer student employees are welcome to RSVP as well.

Questions? Contact Peg Hutton (phutton@georgefox.edu).

– Hosted by the Staff Development Committee

If your contract ends in June and you will not be on campus through the summer, please bring over any money before you leave. Checks dated prior to June 30, 2018, must be deposited in the current fiscal year. Money that needs accounting for in FY2018 must be deposited no later than 1 p.m. on June 29. If it arrives later, it will go into the FY2019 budget.

End-of-the-fiscal-year deposits to be included in this year’s budget must be in Finance no later than Friday, June 29. Checks dated prior to June 30, 2018, must be deposited in the current fiscal year. Please look around your desks and file cabinets to see if there are any lingering items that need to go to the bank. If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave. If you should have any questions about deposits, please contact Heather Groenlund at ext. 2173.

Final petty cash reconciliations for this fiscal year are due in Finance no later than Friday, June 29. Please remember to submit all receipts, cash and reconciliation reports before this deadline. Please plan ahead! If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave. If you have questions about petty cash protocols, please contact Jen Klapp at ext. 2170.

On Thursday, June 7, the Bauman lot will be restriped, and there will be no parking in the lot that day. Please park either in the Le Shana lot or on the campus side of Meridian Street or on North Street.

Thank you in advance for your cooperation!

Due to a scheduling conflict, our first Route 66 barbecue has been moved to Friday, June 8. We’ll be featuring a menu from the state of Illinois this week. The rest of the “stops” on our culinary road trip will be on Wednesdays through Aug. 1.

TIAA-CREF individual consulting appointments are coming up at the Newberg campus June 19-21!

No matter where you are in life – just getting started or planning for retirement – a session with Braden Danielson can help you create a unique plan for your goals. And, it’s at no additional cost as a part of your retirement plan. You’ll get answers to these questions and more:

• Am I invested in the right mix of investments to help meet my goals?
• Am I saving enough to create the retirement income I need?
• How do I take income from my retirement account once I stop working?
• How do I plan for short-term goals such as saving for a house or education expenses?
• How do I manage debt, save money and balance various financial priorities at the same time?

To schedule your one-hour appointment, click on this link. The on-site appointment slots fill quickly, so don’t delay! You may also call to book an appointment at the TIAA office near the Portland Center online or by calling 1-800-732-8353.

You can also visit Advice and Guidance to access online tools and resources that can help you stay on track and save even more for retirement.

If you would like to make a change to your retirement account contribution amount or have questions about your George Fox University benefits, please contact Darby Thiessen at 503-554-2188 or dthiessen@georgefox.edu.

The Bruin Den is still closed for maintenance, but the Bridge Cafe is open from 8 a.m. to 2 p.m. Monday through Friday through June 15. Come on in and visit us for breakfast, lunch, a pastry or your favorite coffee drink.

In addition to starting up Route 66 this week, we’re serving up daily specials and will be on the patio barbecuing as well!

We’re seeking nominations for outstanding alumni who should be honored at a private brunch hosted by President Baker during homecoming weekend. We will honor up to six alumni in the following categories:

HERITAGE AWARD
Candidates will have distinguished themselves with a lifetime of outstanding achievement in all areas of their life academically, professionally, in community service, and by demonstrating outstanding personal achievement. Candidates will be graduates of at least 25 years.

OUTSTANDING ALUMNUS/A
Candidates will have distinguished themselves academically, professionally, in community service or by demonstrating outstanding personal achievement. Candidates will be traditional graduates of at least 10 years or nontraditional graduates of at least five years.

CHRISTIAN SERVICE AWARD
Candidates will have demonstrated faithful service to the Lord in vocational ministry in the local church, in parachurch organization, or on the mission field. Candidates will be traditional or nontraditional graduates of at least 10 years.

Nominations can be submitted here. Questions? Contact Sarah Reid (sreid@georgefox.edu) in the marketing office.

Fiscal Year End 2017-18 is quickly approaching and the Finance Department would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadlines for Accounts Payable requests:

1. For departments who will NOT be on campus for the summer, please turn in all petty cash funds by Friday, May 11, 2018.
2. All final Cash Advance Requests for FY2017/2018 expense must be received by the Finance Department on or before Tuesday, June 12, 2018.
3. Please submit Petty Cash Logs for expenses through June 30, 2018 to the Finance Department by Friday, June 29, 2018.
4. Submission of the following FY2017/2018 requests must be received by the Finance Department on or before Friday, July 6, 2018:
    Check Requests
    Invoices
    Non-Concur Expense Reimbursement Requests

Please refer to this “Fiscal Year-End Deadlines & Procedures” page on the Finance Department website for additional details.

Please contact Jennifer Klapp with any year-end accounts payable questions at jklapp@georgefox.edu or ext. 2170.

Thank you!
The Finance Team

Join your fellow employees for our summer barbecue on the quad lawn at noon on Wednesday, June 6 (in the event of rain, we’ll be in Canyon Commons 101/102). The cost is only $5 per person.

In addition to lunch, we’ll take time to celebrate the winners of the Wellness Challenge. Please RSVP at this link. Summer student employees are welcome to RSVP as well.

Questions? Contact Peg Hutton (phutton@georgefox.edu).

– Hosted by the Staff Development Committee

FoxTALE will be unavailable from 6 to 8 a.m. (Pacific Time) on Tuesday, June 5, for scheduled maintenance. We apologize for any inconvenience.

– Your Educational Technology Team

Faculty: Visit the FoxTALE for Faculty webpage for a list of guides and resources.

Questions? Email servicedesk@georgefox.edu or call 503-554-2569.

The end of the fiscal year is approaching, and with that we would like to inform you of a few requirements for year-end purchases.

Purchasing
Please remember that if you order goods and services, they need to be physically received/completed by June 30, 2018. Goods and services received after that date will be charged to the 2018-19 budget year. Therefore, all Purchase Requisitions/POs for this fiscal year need to be entered by May 31, 2018.

Visa
Your George Fox University Visa can be used until June 18, 2018. If you will be traveling between June 18 and June 30 and you need to use your university Visa card, you must contact Purchasing prior to arranging travel.

Concur/Visa Reports
Concur Expense Reports and Visa Reports for 2017-18 must be submitted by July 10, 2018. Any reports created and submitted after that date will be reflected in the 2018-19 budget.

Contact Matt Hammar (mhammar@georgefox.edu) with any questions.

Starting Monday, June 4, the sidewalk and lawn area on the south side of the Roberts Center near the physical therapy entrance and the pathway between Canyon Commons and the Hadlock Student Center will be closed and blocked off for construction work. There may be a pathway available close to the Roberts Center, but it will be through the bushes and planter bed (not hard surface).

Pedestrian traffic from Lewis Apartments and Sherman Street east of the Hadlock Student Center to Canyon Commons and the Crisman Crossing pedestrian bridge will need to go the long way around Roberts Center to Brandt Hall and the north side of Canyon Commons (access through North Street).

The construction of this area is expected to be finished by Monday, June 25. Thank you for your patience as we complete updating this area!

Join us for the next Search Advocate Training to learn how to promote equitable hiring practices in the workplace, and to further encourage the Be Known promise. The workshop series establishes a theoretical foundation of current research about implicit bias and diversity, information about the changing legal landscape in hiring, and an overview of inclusive employment principles.

Rebecca Hernandez and Laura Hartley will teach this two-day session on Wednesday, June 27, and Thursday, June 28, from noon to 5 p.m. both days in Stevens 207. Lunch will be provided!

To sign up and/or learn more about becoming a search advocate, please click on this link.

If you have questions, please contact Rebecca at rhernandez@georgefox.edu or Laurie Fair at lfair@georgefox.edu.