Urgent BruinBuy invoice submission deadline info for FY26 close
As we approach the end of the fiscal year, we require your immediate cooperation to ensure all financial records are accurate and complete.
Please submit all unpaid invoices into BruinBuy by no later than today (June 25) at 5 p.m. No new requisitions or orders are being accepted as of June 22, 2026.
Achieving a clean fiscal cutoff is critical for our university’s financial health and regulatory compliance. Here is why your prompt action is essential:
- Accurate Financial Reporting: Expenses must be recorded in the fiscal year they were actually incurred. If we miss this window, our FY26 financial statements will understate our true expenses.
- Budget Integrity: Invoices not submitted by Thursday’s deadline will be expensed in FY27. This means the cost will hit your new fiscal year budget, inadvertently reducing the funds you have available for next year’s planned projects and operations.
- Audit Compliance: External auditors review our year-end cutoff procedures to ensure transactions are allocated to the correct period. Properly closing out FY26 prevents compliance red flags and avoids messy retroactive adjustments.
Please review your records and check for any outstanding vendor invoices or services rendered that have not yet been processed. Input these into BruinBuy and route for approval before the Thursday evening deadline.
Please follow up and ensure your approvals are moving through the queue swiftly. If you have any questions, please reach out to the purchasing team or Patrick Culligan at pculligan@georgefox.edu.