The Daily Bruin

HR will not be running a payroll between June 30 and July 31, 2014. The new Chart of Accounts will take effect in July, and all employee pay records must be updated prior to running the next payroll. This project will not be finished until mid to late July.

In order to process all 2013-14 fiscal year payroll information, we will run two payrolls at the end of June. Everything received by June 18 will be processed on the regular payroll cycle and paid by direct deposit on June 30 as usual. Katie Sol will also run an extra payroll (live check rather than direct deposit) on June 30 to include anything received from June 19 through June 26. Please note that everything that comes in between June 27 and July 18 will be processed on the July 31 payroll.

In order to ensure compliance with federal requirements as well as those of the 13 states where we have employees, we need to put more effort into getting documents here on time for processing with the regular, month-end payroll. We can predict that a mid-month payroll will be required a few months each year, but we are discontinuing this practice as a regular event. Therefore, please note that the hard and fast due date in HR for payroll information is the 18th of the month. Items received after that date will be paid on the following month’s regular, end-of-month payroll.

If you have questions, contact Lisa Burton at lburton@georgefox.edu.

Thank you!

Join the IDEA Center as we host a farewell reception for Kathi Gatlin and Corina Burke on Tuesday, June 24, from 3:30 to 5 p.m. in the Stevens Center lobby (Duke Atrium). Enjoy some refreshments and join us in wishing them well.

Questions? Contact Sidney Tafflinger at stafflinger@georgefox.edu.

The university’s first football game is set for Saturday, Sept. 6, and it will take an army of volunteers to ensure that all the logistics for this game and the home games to follow are handled in an organized and efficient way. For that reason, George Fox is organizing the Bruin Brigade, consisting of a group of volunteers who will handle everything from directing game-day traffic and selling tickets to serving as statisticians and cleaning up after the game.

A full list of the positions and sign-up links for the jobs are available on the Bruin Brigade webpage. We need your help to make this first football season in 46 years a success!

Questions? Contact Sarah Reid at sreid@georgefox.edu.

Eleven staff and administrator positions are currently open. Listed in order of recency, they are:

• Archivist (see this announcement)
• Career Coach, IDEA Center
• Custodian I
• Custodian I, Floor Specialist
• Administrative Assistant II, College of Engineering
• Career and Academic Planning Coach, IDEA Center
• Graduate Admissions Counselor, MSW and DPT Programs, Portland
• Director of Purchasing and Administrative Services
• Associate Director of Benefits and Compensation
• Systems Engineer
• Executive Assistant to Vice President and Dean of Seminary, Portland

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

This full-time position (on Administrator Pay Range E), open due to Zoie Clark’s retirement, is currently open. Please email hr@georgefox.edu to request a copy of the position announcement if you are interested in this position.

To apply, please submit a completed transfer request, cover letter and resume to Human Resources by noon on Friday, June 20. The link to the transfer request form can be found on this page.

Marketing communications is collecting orders for name tags. For those who have regular face-to-face contact with the public and need to order a name tag, you may submit your request at this link.

Be sure to provide the name of the person for whom the name tag is needed; title or department (optional); and the budget to be charged.

The next order will be placed on Friday, June 20. Questions? Contact Danette Newkirk at dnewkirk@georgefox.edu.

The finance team, along with IT, have been working diligently on the process of redesigning and implementing the university’s new chart of accounts. In the coming weeks there will be detailed information and training as well as communications about timeline and important steps.

Please be sure to direct special attention to messages from the finance team and take advantage of training opportunities. For those of you off campus for the summer, information and training will be provided for you upon your return.

Thank you for your patience and assistance during this transition, and we look forward to sharing with you new functionality and reporting in the new fiscal year!

If you have any of the items listed below, please forward them to the financial affairs office as soon as possible and not later than the dates shown. Thank you for your help with these items.

• Monday, June 16, 2014 is the last day to request cash advances for FY14 expenses.
• Friday, July 11, 2014 is the last day to submit invoices, check requests, expense reimbursements, petty cash, error corrections, and interdepartmental charges for FY14.

Please come to the Office of Student Life on the third floor of the Stevens Center this week to sign a sympathy card for our colleagues at SPU. The card is available to sign through Friday, June 13. Come by any time between 8 a.m. and 5 p.m.

For more information, contact the student life office at studentlife@georgefox.edu or 503-554-2310.

On Thursday, June 5, our colleagues at Seattle Pacific University experienced a shooting on campus that resulted in one death and additional injuries.

In respect and observance of their loss, the flag shall be displayed at half staff June 6-13. The Seattle Pacific University community is in our thoughts and prayers.

Starting this week, you will need only your MyGFU username and password to log in to library resources from off campus.

Summit and Foxtrax will still ask for your last name and library barcode. When those systems are replaced at the end of the year, they too will begin using MyGFU credentials, and you will never have to type in your 14-digit barcode again.

Questions? Contact Alex Rolfe at arolfe@georgefox.edu.

Please come to the Office of Student Life on the third floor of the Stevens Center this week to sign a sympathy card for our colleagues at SPU. The card will be available starting today (Monday) through Friday, June 13. Come by any time between 8 a.m. and 5 p.m.

For more information, contact the student life office at studentlife@georgefox.edu or 503-554-2310.

Ten staff and administrator positions are currently open. Listed in order of recency, they are:

• Custodian I
• Custodian I, Floor Specialist
• Library Assistant II, Temporary, Part Time, Portland
• Administrative Assistant II College of Engineering
• Career and Academic Planning Coach – IDEA Center
• Graduate Admissions Counselor, MSW and DPT Programs, Portland
• Director of Purchasing and Administrative Services
• Associate Director of Benefits and Compensation
• Systems Engineer
• Executive Assistant to Vice President and Dean of Seminary, Portland

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

If you have already completed the survey about the performance review process, thank you!

If you received a performance review this spring and haven’t yet completed the survey, would you please take a few minutes to do that this week? Your feedback is critical in helping us evaluate the process and determining if any changes need to be made to improve. Just click on this link below to get started.

Thanks!

Performance Review Process Survey

Nine staff and administrator positions are currently open. Listed in order of recency, they are:

• Library Assistant IV
• Administrative Assistant II – College of Engineering
• Career and Academic Planning Coach – IDEA Center
• Graduate Admissions Counselor, MSW and DPT Programs
• Director of Purchasing and Administrative Services
• Associate Director of Benefits and Compensation
• Systems Engineer
• Executive Assistant to Vice President and Dean of Seminary
• Assistant Director of Sports Marketing

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

FoxTALE will be unavailable from 6 to 8 a.m. (Pacific Time) on Monday, June 2, for scheduled maintenance. We apologize for any inconvenience.

During this maintenance update, Spring 2014 sites will be hidden to students. If you want to make your course site visible to students after this update, select “Edit settings” in the Course Administration block. Look for the Visible setting (located in the top General section) and change “Hide” back to “Show.” Scroll to bottom and “Save changes.”

– IT

The change in courier service will begin next week on Tuesday, June 2. The courier will be delivering one tub of mail/packages and one library book tub on Tuesdays and Thursdays only.

Delivery Schedule

• Newberg Campus: Mail and packages must be in Mail Services ready to go by 10:45 a.m.
• Portland Center: Mail and packages must be ready for courier pick-up by 11:15 a.m.

Notes

• Additional charges will be applied for packages that do not fit into our normal-sized mail tub. Departments will be responsible for the additional charge of $10 per package if the package is too large to fit into the tub or if there are too many packages to fit into the tub. Anything less than 10 pounds that does not fit into the tub will be shipped via UPS, as it is cheaper than the courier price. On the Newberg campus, Mail Services will determine the best method.

• Please make sure all packages have the sender’s and receiver’s name on it as well as a cost center. Your package will be delayed until this information is supplied.

• If you miss the courier and cannot wait until the next delivery date, it is the department’s responsibility to get their item(s) to or from the Portland Center.

• If you include the date that the package must be received, and Mail Services has too many packages to fit into the tub that day, Mail Services may be able to hold your package for the next scheduled courier delivery date. If no date is indicated, we will send the package out via UPS and charge your cost center.

• Contact Sherrie Frost at ext. 2556 or Linda Sartwell at ext. 2560 if you have items that are required to be in a locked courier pouch during transit.

May is quickly slipping away and with it the opportunity to nominate colleagues for Support Staff Member of the Year and/or Administrator of the Year. Nominations will be accepted through this Saturday, May 31.

Do you have a colleague you believe is deserving of this award and meets the criteria provided in the April 21 email from Peggy Kilburg? If so, please take a few minutes to submit a nomination. No form is necessary; just send an email to Peggy (pkilburg@georgefox.edu) stating the reasons you believe the person deserves this award.

Did you receive a performance review this spring? If so, we would very much appreciate you taking a few minutes to complete this brief survey so we can evaluate the process and determine if any changes need to be made to improve it in future years.

Thank you!
– HR

Seven staff and administrator positions are currently open. Listed in order of recency, they are:

• Career & Academic Planning (CAP) Coach
• Grad Admissions Counselor, Portland
• Systems Engineer
• Executive Assistant to Vice President and Dean of Seminary
• Assistant Director of Sports Marketing
• Benefits and Compensation Manager
• Director of Purchasing and Administrative Services

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.