The Daily Bruin

If you are planning an event on the Newberg campus that requires sound, video recording or production staffing, please complete the new Media Production Services Event Request Form.

This would include department-specific, campus-wide or public events requiring media production support. Even if you are unsure of your specific needs, our staff will be alerted to your request, and we will work with you to make your event the best quality possible.

Questions? Please contact mps@georgefox.edu.

We have complimentary tickets available to the 2017 Build, Remodel & Landscape Show at the Oregon Convention Center Jan. 6-8.

Employees can pick up two tickets each ($8 total value) from Barbi or Anne at the Information Services Desk in Stevens Center this week. Portland and Salem employees can request tickets by calling the information desk at ext. 0. Barbi or Anne will send them to you through campus mail.

We have a limited supply, so please request/pick them up only if you are reasonably certain you will attend.

FoxTALE will be unavailable from 6 a.m. to 8 a.m. (Pacific Time) on Wednesday, Jan. 4, for scheduled maintenance. We apologize for any inconvenience.

Join us for a FoxTALE Gradebook open lab hosted by your educational technology team. Come to get your 2017 Spring courses ready. Sessions are scheduled on the following dates:

• Tuesday, Jan. 3, 1-3 p.m. in MLRC 101 (Newberg)
• Wednesday, Jan. 4, 1-3 p.m. in PDS 132 (Portland)

Visit the Schedule of Events page to RSVP, plus see the schedule for webinars offered.

If you have any questions, email servicedesk@georgefox.edu or call 503-554-2569.

– Your Educational Technology Team

Join your colleagues at an all-employee meeting today (Wednesday) from 4 to 5 p.m. in Canyon Commons. The event will be live-streamed at the Portland Center in Room 160.

We have complimentary tickets available to the 2017 Build, Remodel & Landscape Show at the Oregon Convention Center Jan. 6-8.

Employees can pick up two tickets each ($8 total value) from Barbi or Anne at the Information Services Desk in Stevens Center this week. Portland and Salem employees can request tickets by calling the information desk at Ext. 0. Barbi or Anne will send them to you through campus mail.

We have a limited supply, so please request/pick them up only if you are reasonably certain you will attend. Questions? Contact Kera Hallman (khallman@georgefox.edu).

The university’s offices will be closed on Friday, Dec. 23, as well as Monday and Tuesday, Dec. 26-27, in observance of Christmas. In addition, offices will be closed Monday, Jan. 2, in observance of the New Year’s Day holiday.

Libraries on the Newberg and Portland campuses will be closed on those days as well.

Here’s the summary of our snow days (so far!) this month.

• Thursday, Dec. 8: Newberg late start (10 a.m.) and early closure (4 p.m.); Portland and Salem closed all day
• Friday, Dec. 9: All campuses open at 10 a.m.
• Wednesday, Dec. 14: All campuses close at 4 p.m.
• Thursday, Dec. 15: All campuses closed all day
• Friday, Dec. 16: All campuses late start (10 a.m.)

Staff who are eligible for benefits may be paid for hours that they were scheduled to work during time that the campus was closed. Here are detailed instructions for each box of the time sheet:

• Top box: All hours you actually worked each day
• Sick: If you were sick and couldn’t have come in that day anyway, enter all hours here (no snow hours)
• Vacation: Enter all hours previously scheduled to be off that day, OR enter hours that you were unable to work due to weather when the campus was NOT closed
• Snow: All hours you were scheduled to work but couldn’t, while the campus was closed

If you were required to work during the closure, you’re eligible to take the same number of hours off in the next 30 days, so work that out with your supervisor. When you take the time off, record those hours in the bottom box and write to the side that these are “snow hours” and we’ll pay them without charging vacation time.

Please contact Katie Sol at 503-554-2181 with your questions.

If you used the FoxTALE grade book for any of your FoxTALE course sites, back up your 2016 Fall grade book to a spreadsheet that is saved outside of FoxTALE. See the instructions here for backing up grades. You will want to keep an archive of your course grades that cover the last five years.

Use your new, empty 2017 Spring sites as the sites in which you will teach. You may import content from another course site. See the instructions here for importing.

2017 Spring sites are currently hidden from student view. When you are ready, you can share the sites with your students. Here is a quick guide on how to make the courses visible: FoxTALE Making Courses Visible to Students.

If your course site is set to Weekly format, your course might show incorrect dates. To change the dates, go to Administration> Edit settings on the course home page. Scroll down to the course start date and change it to the first day of your 2017 spring course. Scroll to the bottom of the page and “Save changes.”

Several webinars and open labs are offered Jan. 3-6. See the schedule and sign up here.

Questions? Contact servicedesk@georgefox.edu or call 503-554-2569.

– Your Education Technology Team

Mail and Print Services will be closing early Thursday, Dec. 23, at 3:30 p.m. Print Services will be closed the week between Christmas and New Year’s, while Mail Services and the courier service will operate on their normal schedule (8 a.m. to 4:30 p.m.) during that time frame.

If you have any questions, please feel free to contact Richard Silver at 503-554-2551.

With the holidays quickly approaching, the finance department would like to bring to your attention the schedule for processing check requests and expense reimbursement requests to accommodate the short holiday weeks.

Please refer to the Forms page on the finance department website to view the Accounts Payable Holiday Payment Processing Schedule.

Happy Holidays!
– The Finance Team

Since the winter weather forced the cancellation of last week’s meeting, an all-employee meeting is set this week from 4 to 5 p.m. on Wednesday, Dec. 21, in Canyon Commons. The event will be live-streamed at the Portland Center in Room 160.

The Bruin Store will be open from 9 a.m. to 1 p.m. today (Saturday) for midyear commencement. Congratulations to all our graduates!

The Oregon Historical Society is featuring a special anniversary exhibit titled, “Vision, Mission, Values: 125 Years of George Fox University.” As the oldest Christian institution in Oregon, we have a lot of history to share!

The exhibit highlights key individuals who shaped our story, special places and unique artifacts from campus life over the past 125 years. It is open now and runs through Feb. 5.

The Oregon Historical Society is located at 1200 S.W. Park Ave., in Portland. More information is available at this link.

A couple of HR items to make note of …

December

All payroll items such as temporary employee time cards, check requests, adjunct contracts and W-4 and direct deposit changes are due by 5 p.m. on Friday, Dec. 16.

Updating Your Personal Information and Consent for W-2

Make sure your mailing address is correct for year-end reporting. You can check it, and update if necessary in MyGFU > Self-Service > Campus Personal Info.

You can also elect to have your W-2 available via MyGFU rather than mailed. To sign up or check to see if you already have, go to MyGFU > Self-Service > Payroll and Compensation > W-2/W-2c Consent.

Questions? Contact Kera Hallman at khallman@georgefox.edu.

Don’t forget to join your friends in MLK Day of Service in Portland!

MLK Day of Service is a day we are able to live into this vision Dr. King had for serving and justice. Though one day of service is never enough to fully celebrate him or what he stood for, we hope you are able to join us for this day of service and recognition of Dr. King.

MLK Day of Service takes place on Monday, Jan. 16. You can register and find more information about what the day will look like here.

If you have any questions or concerns, please email spirituallife@georgefox.edu.

If you are planning an event on the Newberg campus that requires sound, video recording or production staffing, please complete the new Media Production Services Event Request form.

This would include department-specific, campus-wide or public events requiring media production support. Even if you are unsure of your specific needs, our staff will be alerted to your request, and we will work with you to make your event the best quality possible.

Questions? Please contact mps@georgefox.edu.

Are you interested in an easier way to reserve equipment for your class or event?  IT is changing to a new equipment check-out system that is easy to use and quick. It will email you a confirmation immediately, and then you just pick up the equipment at the time requested.

To reserve equipment for your class or meeting in Newberg or Portland:

• Go to itcheckout.georgefox.edu
• Login with your MyGFU username and password
• Next select your equipment from the Items tab and click “Check out”
• Fill out the appropriate information
• Detailed instructions can be found on our website or the IT Equipment Check using EZoffice document

You can also call in your reservation to:

• Newberg Service Desk: 503-554-2569
• Portland Center IT: 503-554-6127

We think you will find the the system so easy that you’ll want to reserve online most of the time.

Questions about using this system? Please contact the Service Desk.

Don’t forget to join your friends in MLK Day of Service in Portland!

MLK Day of Service is a day we are able to live into this vision Dr. King had for serving and justice. Though one day of service is never enough to fully celebrate him or what he stood for, we hope you are able to join us for this day of service and recognition of Dr. King.

MLK Day of Service takes place on Monday, Jan. 16. You can register and find more information about what the day will look like here.

If you have any questions or concerns, please email spirituallife@georgefox.edu.

The university community is invited to an all-employee meeting from 3:30 to 5 p.m. on Thursday, Dec. 15, in Canyon Commons (Rooms 101 and 102).

The event will be live-streamed at the Portland Center in Room 160.

A couple of HR items to make note of …

December

All payroll items such as temporary employee time cards, check requests, adjunct contracts and W-4 and direct deposit changes are due by 5 p.m. on Friday, Dec. 16.

Updating Your Personal Information and Consent for W-2

Make sure your mailing address is correct for year-end reporting. You can check it, and update if necessary in MyGFU > Self-Service > Campus Personal Info.

You can also elect to have your W-2 available via MyGFU rather than mailed. To sign up or check to see if you already have, go to MyGFU > Self-Service > Payroll and Compensation > W-2/W-2c Consent.

Questions? Contact Kera Hallman at khallman@georgefox.edu.