The Daily Bruin

W-2 Forms are now paperless: Have you consented?

2014 year-end W-2 Forms will be issued by Friday, Jan. 30, online in “Self Service” for all employees, including student employees. If you would like to receive this form online, the law requires that you give your consent. Those who do not give consent will still receive a paper W-2. If you consented in the past, you do NOT need to do so again.

You can verify your consent status or give consent for the first time by following the steps below. It only takes about 30 seconds, so I encourage you to take care of it as soon as possible — perhaps right now? Here’s how:

1. Log in to mygfu.georgefox.edu
2. From the menu at left, select “Self Service”
3. Select “Payroll and Compensation”
4. Select “W-2/W-2c Consent”
5. Check your current status. Does it say “Consent Received?” If so, thank you! You’re done. If it does not say “Consent Received” …
6. Read the statement and check the box to give consent
7. Enter your GFU password as a confirmation of your identity and click “Continue”
8. Click “OK”

You’ll receive a confirmation email of your decision shortly after completing this process. And just to be clear, you will only have to do this once — not every year.

Thanks very much. Let me know if you have any questions.

Katie Sol
Human Resources
ksol@georgefox.edu

Don’t miss your chance to see our Bruin basketball teams as they battle the Pacific Lutheran University Lutes this Friday evening. The undefeated and 10th-ranked women’s team takes the court at 6 p.m., and the men’s team follows at 8 p.m. See you in Wheeler!

While most student concerns and complaints can and should be resolved informally, there is a formal general complaint procedure described in the “Support for Students” section of the Undergraduate Student Handbook as well as on the Graduate/DPS Policies page of the website.

Please note that these procedures cover complaints of a general nature and do not supersede specific policies involving special cases such as grade appeals, sexual harassment, etc., which are covered elsewhere in the Student Handbook, Catalog or Graduate/DPS Policies.

Use your new, empty 2015 Spring sites as the sites in which you will teach. You may import content from another course site. See the instructions here for importing.

2015 Spring sites are currently hidden from student view. When you are ready, you can share the sites with your students. Here is a quick guide on how to make the courses available: FoxTALE Making Courses Visible to Students.

Remember that all students enrolled in your class in MyGFU will automatically be enrolled in your FoxTALE course site. As students add and drop your course in MyGFU, they will be added or removed automatically from your FoxTALE site

If your course site is set to Weekly format, your course might show incorrect dates. To change the dates, go to Administration> Edit settings on the course home page. Scroll down to the course start date, and change it to the first day of your 2015 Spring course. Scroll to the bottom of the page and “Save changes.”

Visit our FoxTALE for Faculty website for guides and resources. IT offers Faculty Development Events throughout the term that introduce university systems and how to use them. We offer both face-to-face meetings and webinars. Here is the link to the Spring 2015 list of events.

Staff, faculty and adjuncts: In this moment of calm before the semester starts, please take a moment and visit MyGFU to make sure your vehicle registrations are up to date. Complete instructions are on the security webpage here.

If you make any additions/changes, please email Nadine Kincaid (nkincaid@georgefox.edu) so our records can be updated, and if you have questions. If you are an adjunct on contract this year, you will need a 2015 parking permit, so please contact Nadine and check to make sure your vehicle information is up to date.

If trying to remember to switch your parking permit from vehicle to vehicle is one early-morning hassle you don’t need, additional permits are available for just $5 cash each at the security office. Email Nadine in advance, and it will be waiting for you at the office! Call 503-554-2090 during business hours for questions not addressed on our website.

If you forgot your parking permit, just come to the security office and any officer can make a gratis temporary permit for you. And a last reminder to please keep the visitor rows free in the Hoover, Stevens and VAC parking lots so our visitors to campus will feel welcomed with available parking spaces.

Thank you!

– Security Services

Along with the New Year comes the opportunity to select the first employee of the month for 2015. Is there someone you believe is deserving of this recognition? If so, please nominate this person via email to Peggy Kilburg (pkilburg@georgefox.edu) by Friday, Jan. 15, with a summary of his or her recent contributions and any other information that makes this person deserving of this award.

The President’s Executive Leadership Team will select a recipient from among the nominees, and the winner and December’s winner will be honored with a citation and a $100 Visa card at our next community meeting on Thursday, Jan. 22.

The George Fox Auxiliary invites you to join us next Friday, Jan. 16, for a lunch featuring special guest Chris Casey, head coach of the university’s football team. The event begins at noon in the Cap and Gown Room.

Casey will provide a review of the 2014 football season, the school’s first since 1968. The cost is $8.50 at the door, and reservations must be made by the evening of Wednesday, Jan. 14, by calling or emailing Judy Woolsey at 503-538-7314 or dajuwoo@gmail.com.

Two more auxiliary lunches are scheduled later in the spring semester, on March 13 and May 8.

This annual show will be held Friday, Saturday and Sunday, Jan. 9-11, at the Oregon Convention Center. It features hundreds of exhibits about – you guessed it – building, remodeling and landscaping. If you would like to attend this show, you can pick up two tickets (worth $6 each) from Barbi Doran at the Information Services window in the Stevens Center beginning today (Monday).

Portland and Salem employees, you can reserve yours by emailing Barbi at bdoran@georgefox.edu. She will send them to you through campus mail early in January. We have a limited supply, so please request/pick them up only if you are reasonably certain you will attend this event.

Multiple FoxTALE and Google App webinars are scheduled starting the week of Jan. 5 through the end of spring semester. Check our web page for the Schedule of Development Events and sign up by clicking on the RSVP next to any of the sessions listed.

Hosted by your educational technology team in IT
servicedesk@georgefox.edu

Two staff and administrator positions are currently open. Listed in order of recency, they are:

• Administrative Assistant, Undergraduate Nursing
• Budget Manager

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

On Monday, Jan. 19, George Fox students, staff and faculty will, for the sixth straight year, join with more than 1,000 students from Portland-area colleges and universities to commemorate the life, ideals and ministry of Dr. Martin Luther King Jr. with a “day on” of voluntary service and reflection.

The MLK Day of Service is a collaborative effort of Portland-area universities and colleges facilitated by the Oregon Campus Compact, and we are always proud of how well George Fox is represented each year at this event. Annually, it is the largest mobilization of college students in the country to serve on MLK Day!

Volunteers will gather at Concordia University and serve in the Cully neighborhood of northeast Portland. Transportation from George Fox will be provided.

This year’s theme is “Healthy Schools, Thriving Communities.” In order to receive a free T-shirt and participate in this day of serving activities you must register at this link before Jan. 9, 2015.

Questions? Contact Rusty St. Cyr at rstcyr@georgefox.edu.

A service to celebrate the life of Aaron Engle will be held at 10 a.m. on Saturday, Jan. 10, 2015 at Newberg Friends Church (307 S. College St.).

Please contact Steve Fawver (steve@newbergfriends.org) at Newberg Friends Church for more information.

FoxTALE will be unavailable from 6 to 8 a.m. (Pacific Time) on Monday, Feb. 9, for scheduled maintenance. We apologize for any inconvenience.

During this maintenance update Fall 2014 course sites will be hidden to students. If you want to make any of those course sites available to students after this update, select “Edit settings” in the Course Administration block. Located in the General section, look for the Visible setting and change “Hide” back to “Show.” Scroll to bottom and click “Save changes.”

Questions? Contact the IT Service Desk at servicedesk@georgefox.edu.

On Friday, Jan. 16, George Fox will host the Oregon Symphony in its 28th appearance in Newberg at 8 p.m. in Bauman Auditorium. The concert is free to George Fox employees – a gift from George Fox board member Ken Austin, who cofounded A-dec with his late wife Joan.

The university has been provided with a limited number of tickets for its employees. These tickets are separate from those to be issued by the Newberg Area Chamber of Commerce to the general public.

George Fox employees (halftime and over) may pick up their tickets – limit two per employee – on a first-come, first-served basis starting Monday, Jan. 5, at 9 a.m. at the advancement office. Phone reservations (503-554-2134) will not be taken except for employees at the Portland Center.

On Monday, Jan. 12, beginning at 9 a.m., any remaining tickets (again, a limit of two per person) will be available – also on a first-come, first-served basis – to those who sign up on a waiting list. If you find you will not be able to attend the concert, please return your tickets for another employee to use.

Questions? Contact Jill Downing at jdowning@georgefox.edu.

Two staff and administrator positions are currently open. Listed in order of recency, they are:

• Administrative Assistant, Undergraduate Nursing
• Budget Manager

The link to each of these position announcements can be found at jobs.georgefox.edu. If you know of someone you believe might provide a good fit for any of these jobs, please refer the person to the website for information about the job and instructions about applying.

This annual show will be held Friday, Saturday and Sunday, Jan. 9-11, at the Oregon Convention Center. It features hundreds of exhibits about – you guessed it – building, remodeling and landscaping. If you would like to attend this show, you can pick up two tickets (worth $6 each) from Barbi Doran at the Information Services window in the Stevens Center beginning today (Monday).

Portland and Salem employees, you can reserve yours by emailing Barbi at bdoran@georgefox.edu. She will send them to you through campus mail early in January. We have a limited supply, so please request/pick them up only if you are reasonably certain you will attend this event.

FoxTALE will be unavailable from 6 to 9 a.m. (Pacific Time) on Tuesday, Dec. 30, for scheduled maintenance. We apologize for any inconvenience.

– IT

The Wheeler upstairs lobby will be closed today (Wednesday) as we refinish the floors.

Thank you,
Plant Services