The Daily Bruin

We know that there is a lot of uncertainty in the world today. And just as we have for more than 100 years, TIAA is here to help you.

You can access virtual counseling by phone or on any device, and get advice and education about your retirement savings, managing debt and your investment strategy. Both are highly secure and private.

When you meet virtually with a financial consultant, you’ll get answers to these questions:

• Am I saving enough?
• Should I change or rebalance my investment strategy?
• Am I on track to meet my retirement goals?

Financial advice is available as part of your retirement plan at no additional cost. Take advantage and schedule a virtual counseling session. RSVP today, as spots are limited. Register here or call 800-732-8353 on weekdays between 8 a.m. and 8 p.m. Eastern Standard Time.

Contact Kara Holcombe (kholcombe@georgefox.edu) with any questions.  

President Robin Baker, Chief Diversity Officer Rebecca Hernandez and Seminary Dean MaryKate Morse have shared a response to the racial tragedies unfolding across our country. 

The university is planning a time of prayer for our country. For those who wish to participate in a virtual prayer gathering, please contact Rebecca Hernandez (rhernandez@georgefox.edu).

As Linda Samek leaves the position of provost, we would like to gather words of thanks, photos, stories, memories, and other sentiments from the George Fox community to share with her. Please take a moment to contribute through this Google Form.

If you would like to submit a brief self-made video, please send it directly to aao@georgefox.edu no later than Monday, June 8. Any questions can be directed to Audrey Wrede at aao@georgefox.edu.

COVID-19 has brought many challenges, including additional costs to students due to the disruption of campus operations. The university is now disbursing Higher Education Emergency Relief Funds (HEERF) from the CARES Act to eligible students.

If you or students in your sphere have any questions about eligibility and these funds, please visit the CARES Act Grant FAQ.

We know that there is a lot of uncertainty in the world today. And just as we have for more than 100 years, TIAA is here to help you.

You can access virtual counseling by phone or on any device, and get advice and education about your retirement savings, managing debt and your investment strategy. Both are highly secure and private.

When you meet virtually with a financial consultant, you’ll get answers to these questions:

• Am I saving enough?
• Should I change or rebalance my investment strategy?
• Am I on track to meet my retirement goals?

Financial advice is available as part of your retirement plan at no additional cost. Take advantage and schedule a virtual counseling session. RSVP today, as spots are limited. Register here or call 800-732-8353 on weekdays between 8 a.m. and 8 p.m. Eastern Standard Time.

Contact Kara Holcombe (kholcombe@georgefox.edu) with any questions.  

If your contract ends soon and/or you will not be on campus through the summer, please bring over any cash or checks before you leave.

Please look around your desks and file cabinets to see if there are any lingering items that need to be deposited. Checks dated prior to June 30, 2020, must be deposited in the current fiscal year.

If you have any questions about deposits, please contact Heather Groenlund at 503-554-2173. Thank you and have a great summer!

Important Notice: Make sure you upgrade to Zoom 5.0 as soon as possible. After May 30, 2020, all Zoom accounts that are on older versions will receive a forced upgrade when trying to join meetings, which may cause delays. 

To upgrade, open the Zoom app and left-click on your initials in the upper right corner of the app, then select “Check for Updates.” Install if available.

If you have any questions, please contact the Service Desk at servicedesk@georgefox.edu or 503-554-2569.

Do you have questions following Tuesday’s virtual All-Employee Meeting? (Watch it here if you missed it.) Share your questions with President Robin Baker by filling out this form.

President Robin Baker will host a virtual all-employee meeting today (Tuesday). The meeting will be available at this link beginning at 10 a.m. this morning. As was the case last month, the password to join is provided on the meeting site.

FoxTALE will be unavailable tomorrow (Wednesday) from 6 to 8 a.m. (Pacific Time) for scheduled maintenance. We apologize for any inconvenience this causes.

Questions? Email servicedesk@georgefox.edu or call 503-554-2569.

The campus fire sprinkler system will be tested today (Tuesday) through Friday, May 29. Buildings affected are EHS, Stevens, Hadlock, Hoover, the Roberts Center, and the Wheeler Sports Center.

Every sprinkler head in the building will be inspected, and a flow test will occur. When the flow test runs, the fire alarm will sound. The alarm may sound several times during the day, but will not alert the fire department.

The testing is scheduled over the entire week, but the time will be divided among the buildings listed (so it won’t take the entire week to test one building). The final schedule is determined by the inspector and has not been released to the university. Some buildings may take longer to inspect than others, so we thank you in advance for your patience.

Contact Dixie Downey (ddowney@georgefox.edu) with any questions.

As Linda Samek leaves the position of provost, we would like to gather words of thanks, photos, stories, memories, and other sentiments from the George Fox community to share with her. Please take a moment to contribute through this Google Form.

If you would like to submit a brief self-made video, please send it directly to aao@georgefox.edu no later than Monday, June 8. Any questions can be directed to Audrey Wrede at aao@georgefox.edu.

All university offices in Newberg and at regional sites will be closed this Monday, May 25, to observe the Memorial Day holiday.

The campus fire sprinkler system will be tested Tuesday, May 26, through Friday, May 29. Buildings affected are EHS, Stevens, Hadlock, Hoover, the Roberts Center, and the Wheeler Sports Center.

Every sprinkler head in the building will be inspected, and a flow test will occur. When the flow test runs, the fire alarm will sound. The alarm may sound several times during the day, but will not alert the fire department.

The testing is scheduled over the entire week, but the time will be divided among the buildings listed (so it won’t take the entire week to test one building). The final schedule is determined by the inspector and has not been released to the university. Some buildings may take longer to inspect than others, so we thank you in advance for your patience.

Contact Dixie Downey (ddowney@georgefox.edu) with any questions.

The Department of Education recently released the final regulations for implementing protections of equal access to education under Title IX of the Higher Education Act of 1972. As federal laws, these regulations govern how institutions are required to respond to sexual assault and other forms of sexual harassment. These regulations are effective as of Aug. 14, 2020.

These regulations are significant, and we are carefully reviewing them over the coming weeks to determine what adjustments we need to make to our current policies and/or our processes for addressing reports of sexual assault and harassment.

The state of Oregon also has relevant legislation, and we need to consider how the federal and state regulations interact with one another. We will be certain to inform our community of any changes we need to make as a result of these new laws.

We recognize that many members of our community have been deeply impacted by sexual assault. It is important that you know that our commitment to preventing sexual assault, supporting those who report experiencing harm, and conducting fair, transparent and safe grievance processes for all parties continues to be a top priority for us. We remain steadfastly focused on continuing to build a supportive, safe and welcoming environment where everyone can learn, work and thrive.  

If you have experienced sexual harassment or sexual assault, you are encouraged to connect to the resources at our institution or elsewhere that can best support you. Much of this information is on our website at georgefox.edu/titleix. We also have added a new video resource specific to George Fox on our Title IX website’s home page that addresses some common questions.

Our Title IX team’s contact information is on the Title IX website under “staff.” Please contact the Office of Student Life (studentlife@georgefox.edu) if you have any questions or concerns.

FoxTALE will be unavailable Wednesday, May 27, from 6 to 8 a.m. (Pacific Time) for scheduled maintenance. We apologize for any inconvenience this causes.

Questions? Email servicedesk@georgefox.edu or call 503-554-2569.

As Linda Samek leaves the position of provost, we would like to gather words of thanks, photos, stories, memories, and other sentiments from the George Fox community to share with her. Please take a moment to contribute through this Google Form.

If you would like to submit a brief self-made video, please send it directly to aao@georgefox.edu no later than Monday, June 8. Any questions can be directed to Audrey Wrede at aao@georgefox.edu.

If your contract ends soon and/or you will not be on campus through the summer, please bring over any cash or checks before you leave.

Please look around your desks and file cabinets to see if there are any lingering items that need to be deposited. Checks dated prior to June 30, 2020, must be deposited in the current fiscal year.

If you have any questions about deposits, please contact Heather Groenlund at 503-554-2173. Thank you and have a great summer!

Following are important deadlines from the Finance office.

Deposits
End-of-the-fiscal-year deposits to be included in this year’s budget must be in Finance no later than June 28, 2020. Checks dated prior to June 30 must be deposited in the current fiscal year. Please look around your desks and file cabinets to see if there are any lingering items that need to go to the bank. If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave.

Petty Cash
Please submit all petty cash reconciliations to the Finance department by today (Monday, May 18). Remember to submit all receipts, cash and reconciliation reports before this deadline. 

Purchase Orders
The end of the fiscal year is approaching, and with that we would like to inform you of a few requirements for year-end purchases. First and foremost, please refer to the recently posted Purchasing Policy. Please remember that if you order goods and services, they need to be physically received/completed by June 30, 2020.

Goods and services received after June 30, 2020, will be charged to the 2020 student year. Therefore, all Purchase Requisitions/POs for this fiscal year need to be entered by May 29, 2020. 

George Fox Visa cards can be used until June 1, 2020. Concur Expense Reports and Visa Reports for 2019-20 must be submitted by June 30. Any reports created and submitted after July 1 will be reflected in the 2020-21 budget.

To ensure a clean cut-off between FY2019-20 and FY20-21 spending, the last day to use your university Visa card for FY20 purchases is Monday, June 1, 2020. Please refrain from using your card for any purchases after this date.

Three times a year George Fox employees who are mothers of young children, and/or mothers-to-be, gather for a networking brown-bag lunch.  For this final gathering of the 2019-20 year, we will convene via Zoom for discussion about the integrated experience of profession and parenting brought together by the COVID-19 stay-at-home orders.

If you are a mother or mother-to-be, and would like to be added to the group invites both now and in the future, send an email to University Pastor Jamie Noling-Auth at jnolingauth@georgefox.edu.

We will meet on Wednesday, May 27, from 1 to 2 p.m.