The Daily Bruin

Financial Affairs will be loading a temporary budget for 2012-13 and opening up the 2012-13 year in PeopleSoft on Monday, June 18. This is a temporary budget that will show the 2011-12 budget numbers; this will not be the final budget.

This is only being loaded as a place-holder to allow urgent purchase orders to be created for 2012-13 until the Adjusted 2012-13 Budget is complete. Please contact Cris Banton (ext. 2167) or Debbie Cash (ext. 2171) before entering any purchase orders over $5,000.

Thank you.

HR is continuing to diligently work over the next few weeks to prepare employment statements for support staff and annual contracts for administrators for the new fiscal year (2012-13). They will be sent to employees’ campus boxes no later than Monday, June 25, but the goal is to have them out sooner. We apologize for the delay in issuing these.

FoxTALE will be unavailable from 6 to 8 a.m. (Pacific Time) on Wednesday, May 30, for scheduled maintenance. We apologize for any inconvenience. If you have questions, please contact the IT Service Desk.

Faculty: Please remember to submit your textbook orders for fall semester before you go into “summer mode.” We will begin placing orders very soon. You can find the form under Faculty Resources.

We are open all summer (8:30 a.m. to 4:30 p.m., Monday through Friday), so late orders are always accepted and we will make every attempt to get your books here on time. Fall sales begin July 1. If you’ve already submitted your orders, thanks and enjoy your summer!

Questions? Contact Sandy Gidding at sgidding@georgefox.edu.

Note to all faculty and administrative assistants: All of the necessary BlueZone store forms are easily accessible from the George Fox website. There are links to all forms on the Faculty Resources page.

A quick link is also available on the Current Employee Resources page.

All forms are available through these links, including Printer Service Requests, Faculty Regalia Rental, and Textbook/Supply Adoptions.

Questions? Contact John Stewart at jstewart@georgefox.edu.

Due to Jean Oehm Miller’s upcoming departure, this full-time position is currently open to internal applicants (employees). Temporary employees may also apply, but external applications are not being accepted.

If you would like a copy of the job description, please e-mail hr@georgefox.edu. To apply, please submit a completed transfer request, cover letter, and resume to Human Resources no later than Wednesday, May 16, at 5 p.m.

The link to the transfer request form can be found here.

The university’s retirement plan contribution was scheduled to change from 9 percent to 6 percent on the April 30 pay day. However, due to an error in the PeopleSoft settings, the contribution remained at 9 percent. To offset this additional 3 percent contribution on your April pay, only 3 percent of your May 31 pay will be contributed. Thereafter, the contribution will correctly be 6 percent. The PeopleSoft benefit table has been set up for 3 percent on May 31 and 6 percent beginning June 30, to ensure that this situation will not occur again.

We very much apologize for this issue. If you have any questions about it, please contact Lisa Burton or Peggy Kilburg.

HR

Don’t forget the all-employee meeting scheduled for this afternoon (Thursday) from 3:30 to 5 p.m. in Hoover 105.

For those at the university’s regional sites, the meeting will be available at a stream site that you can access from MyGFU. Simply log into MyGFU and click the “Community Meeting Link” located under “Staff Resources/Faculty Resources.” It is the bottom link in that section. The link will take you to all the information relating to community meetings and include a live-stream link (the password changes each meeting) and a chat room link.

Videos from previously recorded meetings will be added to this page in the days following. Please bookmark the page for quick access each month.

George Fox is offering 15 online summer courses May 26 through July 27.

Take a look at the Summer Online 2012 Course Descriptions

Want more information? Check out Summer Online Student Preparation for more details. Also, feel free to check out the Top Reasons for Taking an Online Course this summer.

Hope you can join us!

Learn more about the upgrade
Join us for a 30-minute webinar that covers new features in the upgraded FoxTALE system. Webinars are scheduled for late spring and summer.

We are also hosting open lab times in Newberg and Portland during the week of May 7-11 so that you can drop in and view your course sites in the new FoxTALE or ask questions.

See the schedule.

Identify course content to be copied for fall 2012
The upgrade requires a new FoxTALE environment. We need your help to identify FoxTALE course sites with content to be copied to the new environment. We’d like to copy and move courses needed for fall 2012 first and have them copied for you before summer. Please follow these steps.

Future communications
Please watch for updates through e-nnouncements.

Questions
Please direct current questions to the Service Desk.

Mark your calendars: An all-employee meeting is scheduled for Thursday, April 19, from 3:30 to 5 p.m. in Hoover 105.

For those at the university’s regional sites, the meeting will be available at a stream site that you can access from MyGFU. Simply log into MyGFU and click the “Community Meeting Link” located under “Staff Resources/Faculty Resources.” It is the bottom link in that section. The link will take you to all the information relating to community meetings and include a live-stream link (the password changes each meeting) and a chat room link.

Videos from previously recorded meetings will be added to this page in the days following. Please bookmark the page for quick access each month.

MyGFU will be unavailable tonight (Wednesday) at 6 p.m. through Thursday, April 12, at 7:30 a.m. for scheduled maintenance. We apologize for any inconvenience. If you have questions, please contact the IT Service Desk.

Marketing Communications will be processing a business card order soon. Please check your business card supply now and place your order directly with B&B Print Source by Friday, April 13.

Questions? Contact Danette Newkirk at dnewkirk@georgefox.edu.

Don’t forget the all-employee meeting scheduled for this afternoon (Thursday) from 3:30 to 5 p.m. in Hoover 105. The session will include progress reports from our innovation team chairs.

For those at the university’s regional sites, the meeting will be available at a stream site that you can access from MyGFU. Simply log into MyGFU and click the “All-Employee Meeting Info” link located under “Staff Resources/Faculty Resources.” It is the bottom link in that section.

In addition, a chat room has been set up, and a video recording of the meeting will be available for viewing in the days following the meeting at itunesu.georgefox.edu.

The university’s offices and libraries will be closed on Friday, April 6, to observe Good Friday. The Newberg library will be closed Friday and Sunday but will be open between 9 a.m. and 6 p.m. on Saturday. The Portland Center library will be closed Friday through Sunday.

Faculty: Please submit your textbook requests for fall 2012 as soon as possible. Orders are needed this week for us to have enough time to process them before buyback begins.

Without your orders, students will not get the highest value for their books. To date, we’ve received only one-third of expected requests.

Questions? Contact Sandy Gidding at sgidding@georgefox.edu.

April is here already, so it is time to think about nominating a colleague for April’s Employee of the Month award for 2012. If you know of someone whose recent contributions make him or her worthy of this honor, please take a few minutes to send an e-mail to Peggy Kilburg that includes a specific summary of the person’s contributions (past 30 days or so) and any other information that you believe makes this person deserving of this award.

The winner will be recognized and awarded a $100 gift card to The Allison at our community meeting on April 24. (March’s winner will be recognized at our April 5 community meeting.)

All Newberg, Portland, Boise, Salem and Redmond offices will be closed tomorrow (Friday, March 30), for the spring break holiday. All libraries and bookstores will be closed as well.

Nominations for Support Staff Member of the Year and Administrator of the Year for 2011-12 will be accepted through Friday, April 13.

If you have any colleagues you believe are deserving of this award, please take a few minutes to submit a nomination. Links to a memo about the nomination process and criteria, the nomination form, and the list eligible employees can be found at the top of the Payroll and Performance Forms page of the HR website.

Using the nomination form is optional. Nominations can also be submitted in an e-mail to Peggy Kilburg (pkilburg@georgefox.edu).

Mark your calendars: An all-employee meeting is scheduled for Thursday, April 5, from 3:30 to 5 p.m. in Hoover 105. The session will include progress reports from our innovation team chairs.

For those at the university’s regional sites, the meeting will be available at a stream site that you can access from MyGFU. Simply log into MyGFU and click the “Community Meeting Link” located under “Staff Resources/Faculty Resources.” It is the bottom link in that section.

In addition, a chat room has been set up, and a video recording of the meeting will be available for viewing in the days following the meeting at itunesu.georgefox.edu.