Purchasing: Reminders and Clarifications
Thank you to staff and faculty alike for bearing with the changes in purchasing at this unique time in our university. To provide clarity across campus, here is a reminder concerning which purchasing tool to use when.
Requisitions: Please fill out a purchase requisition to purchase products or services from a vendor/supplier. Contact purchasing (purchasing@georgefox.edu) with any questions and refer to the Purchasing Policy.
Individuals (not tied to an entity such as a business): Complete a check request in employment records. This is done through HR through George Fox timekeeping. Please refer to the George Fox timekeeping system guide for instruction on how to proceed. Contact HR with questions (hr@georgefox.edu).
Reimbursements:
- Standard full-time staff reimbursements are processed through Concur. Contact Kathi Becker (kbecker@georgefox.edu) if you have questions.
- Part-time hourly staff are to use the reimbursement form found on the finance page under forms. Contact accounts payable (accountspayable@georgefox.edu) if you have questions about finance forms.
Visa Charges and Transactions: All Visa purchases need to be approved through the requisition process in order to receive authorization/approval to purchase. Once a PO is issued, a requester can proceed using their Visa (please keep in mind that you still have to process receipts through Concur for all Visa transactions).
Contact purchasing (purchasing@georgefox.edu) with questions about Visa PO approvals using the requisition process. Contact Kathi Becker (kbecker@georgefox.edu) if you have questions concerning Visa cards and Concur.
For all other questions specifically tied to requisitions and purchase orders, contact purchasing. If you require a tutorial on how to enter a requisition, please contact Sonia Rademacher (srademacher@georgefox.edu) in purchasing.