Important supervisor news: Please read
It’s interview season for summer and fall! The instructions and offer letters for summer are up to date on the supervisor Web page. Please remember that summer jobs must go to students who will be a student this fall, and preferably returning students (although you can hire a freshman if that’s your only / best qualified candidate). Please ask students to submit a summer application form, and that will need to be turned into HR along with the offer letter and any other documents that are required (see instructions). If the student is planning to live on campus, they must apply for housing by April 26.
If you wish to hire a student who is graduating, please contact Human Resources, as they will be considered a Temporary Employee (no longer classified as a student if graduated).
We don’t yet have fall work-study eligibility reports posted on the Web, so ask your student if they’ve been offered work-study and take their word for it. You can leave the amount blank on the fall offer letter. We’ll advise when the report switches to the 2013-14 academic year.
Have you heard about the new online time-keeping system? It’s awesome, developed by our own Mike Campadore in IT, with documentation and training by Piper Parks. All supervisors will be offered training (if you’re here in the summer, that’s when your invitation will come). I understand if you’re anxious to switch — it’s cool.
Looking forward to the end of the school year:
- If you’re NOT on the online time-keeping system, feel free to have any students who work through May 5 turn in May hours on the April time sheet, and please try to hand-deliver those time sheets as early in the day on Monday, May 6 as possible.
- Remember to catch students and their time sheets on their last day to work for the school year, BEFORE they leave for summer! If a student does leave without signing the time sheet, we can still process it with your signature, so don’t hold it.
- Encourage all students who will be on Juniors Abroad or May Serve to sign up for direct deposit so their money will be immediately available on May 15. The form is on the student employment Web page.
- Summer employment (and therefore summer time sheet) starts on Monday, May 6. Since your employees will probably be working an eight-hour day, remember that lunch periods are not paid time, so they must clock out for their lunch period and clock in when they return. Their lunch should be taken before they hit the six-hour mark. They must take at least a 30-minute unpaid meal break.
- We are planning our summer student employment meeting for Monday, May 6, at 9 a.m. (location to be announced). Thank you for sending your students, and feel free to attend yourself.