Student supervisors: Please use this checklist for time sheets
Dear Student Supervisors,
Please use this reminder checklist now as you prepare to send your March time sheets to HR:
- 3 p.m. on the third business day of the month is the deadline for time sheets (looking ahead: April 4 at 3 p.m). If your student employees are not working over spring break, I would appreciate them earlier.
- Late time sheets: Please include a note explaining why it’s late
- Timesheets must be:
- Totaled by you
- Checked for a.m./p.m. errors (correct them)
- Signed by you
- Check the dates: Are the dates listed for the correct month?
- Legible with student name and ID number
- Checked for six-hour shifts: Note meal period in start-stop times or initial and OK by you (this should be an exception, not the rule)
To ensure that we get the time sheets on time, please hand deliver them to HR. You can ask a student employee to deliver the time sheets to us as long as you first put them in a sealed envelope (keeps us in legal compliance). The only exception to this rule is the Portland Center – please scan or fax your time sheets first, then drop the originals in the mail.
Thank you for working with me to ensure a timely and accurate payroll for our students.
Melodee Powers, HR