The Daily Bruin

As a part of our strategy to increase efficiency and streamline our Finance and business processes, we have automated the entire expense process using Concur Expense.

For our university, Concur will allow us to:

• Create a better expense reimbursement process for employees
• Drive expense and travel policy compliance
• Gain better visibility to travel and expense spending
• Eliminate the need to collect, manage and store paper receipts

For our employees, Concur will:

• Reduce the time spent and minimize the hassle of completing the expense process
• Allow on-the-go capabilities through user friendly mobile applications
• Provide pre-populated expense reports
• Require fewer key strokes to request reimbursement

Our Finance and IT teams investigated many solutions. Concur Expense closely matches our business needs. We will go live with Concur Expense on July 5, 2017.

Automating the entire expense process from both a web and mobile standpoint is an important step in helping improve our processes. We are excited about our new process and ask each of you to support this change and use Concur Expense. There will be an email sent out on July 5 for the next step in this process. If you have questions, contact Matt Hammar at mhammar@georgefox.edu.

Sincerely,
Finance/Purchasing/IT

Join us for lunch today (Wednesday) on the patio outside the Klages Center between 11:30 a.m. and 1:30 p.m. as we continue our culinary road trip along Route 66. Today’s stop will be the state of Arizona, and we’ll be serving up Navajo fry bread beef tacos along with some regional side dishes and a strawberry cheesecake chimichanga for dessert, all for just $6.95!

Pick up a punch card while you’re here, as there will be a drawing for a fun prize at the end of the road!

Now is the time to submit your request for business cards. Marketing communications will be processing the next business card order on Thursday, July 6. Place your order directly with B&B Print Source before Wednesday, July 5.

Questions? Contact Danette Newkirk at dnewkirk@georgefox.edu.

Parking can be a challenge on the Newberg campus. Taking the construction of the new student activity center and student input into consideration, the university is implementing the following changes to improve the parking situation for all students (undergraduate and graduate; residential and commuter) on the Newberg campus.

• By the time school starts in August, we will have spent more than $750,000 adding 245 parking spaces, and we have opened up more street parking within our four border streets.
• We are increasing the number of parking permit types (linked to specific locations), which should reduce the need to hunt through various lots to find parking.
• Residential parking lots will not be oversold.
• Graduate commuters are gaining three dedicated lots near the Roberts Center.
  a. Graduate students on the Newberg campus will now be automatically charged the parking registration on their student account, but they will still need to go online and register their cars to receive their permit.
  b. If a graduate student walks or rides a bike to campus, please contact Security Services to have the registration fee removed from your account.
• There is now a free permit option for those interested in saving money by parking in the new lot at the Austin Field (near the Austin Sports Complex across from Northside Church).
• Residential parking registration will be opened, giving priority to seniority. Registration for parking permits will open at 9 a.m. according to the following schedule:
  Seniors – July 5
  Juniors – July 12
  Sophomores – July 19
  Freshmen – July 26
• Graduate students and commuters may register any time after July 5 regardless of class status.

As always, we strongly recommend residential students not bring a car to campus. Leaving your car at home can easily save $1,000 per year; there’s a car-share program on campus through Enterprise Rent-A-Car. There are almost always others who can provide a ride when needed.

For more information, please check out the parking website here.

Marketing Communications is collecting orders for name tags. For those who have regular face-to-face contact with the public and need to order a name tag, you may submit your name tag requests at this link.

Be sure to provide the name of the person for whom the name tag is needed; title or department; and the budget to be charged. Examples of title or department include: Dean of Students/Student Life and Admissions Counselor/Admissions. The next order will be placed Monday, July 10.

Contact Danette Newkirk (dnewkirk@georgefox.edu) if you have any questions.

Wednesday, July 5, is “George Fox Night” at the Portland Timbers! Join other Bruin alumni, parents, friends, employees and students for a fun-filled evening of soccer at downtown Portland’s historic Providence Park. Our reserved seats in the Widmer Brothers Southern Front offer a close-up view of the game.

Tickets include stadium snacks like popcorn, roasted peanuts, potato chips, gourmet macaroni and cheese, barbecue meatballs, and fresh-baked cookies, as well as soda and bottled water.

Tickets are $50 each and can be purchased here. Contact Robby Larson (rlarson@georgefox.edu) with any questions.

We hope you can join us!

June is the final month for the 2016-17 fiscal year. All staff time sheets and admin time-off reports for June will need to be turned in to Human Resources by Wednesday, July 5, to close the fiscal year. Please plan ahead if you expect to be out of the office or on vacation.

Thank you,
Human Resources

Plant Services is trimming trees and doing other overhead work with a high lift through the end of the month. Please be aware as you are walking through campus so that you do not walk through these areas.

The areas will be marked, and parking areas will be cordoned off the day before work progresses in that area. For your safety and that of your vehicle, do not park or walk in areas that have been reserved.

Thank you,
Dixie Downey (ddowney@georgefox.edu)

Bruin Camp: Football
Coaches John Bates and Ken Ingram are running three football camps this summer. The first is an overnight team camp June 23-26 that will host about 450 high school students. The second is a day camp for youth June 27-29. The third football camp is an overnight individual skills session June 30-July 1.

Oregon Suzuki Institute
The Oregon Suzuki Institute is a week-long program (June 26-July 1) held every summer at George Fox. The institute provides an opportunity for approximately 350 Suzuki students to receive lessons, perform and take classes in order to reinforce their normal studies. Check-in is Sunday in the EHS Atrium at noon.

George Fox Bruin Academic Camp
Funded through the Lilly Endowment Inc., Theologia is a week-long institute on the university’s Newberg campus, where rising high school juniors and seniors will learn theology that connects to their own personal lives. The camp is held June 23-30.

Wednesday, July 5, is “George Fox Night” at the Portland Timbers! Join other Bruin alumni, parents, friends, employees and students for a fun-filled evening of soccer at downtown Portland’s historic Providence Park. Our reserved seats in the Widmer Brothers Southern Front offer a close-up view of the game.

Tickets include stadium snacks like popcorn, roasted peanuts, potato chips, gourmet macaroni and cheese, barbecue meatballs, and fresh-baked cookies, as well as soda and bottled water.

Tickets are $50 each and can be purchased here. Contact Robby Larson (rlarson@georgefox.edu) with any questions.

We hope you can join us!

Please be considerate of our guests for Summer Visit Day today (Friday) by avoiding parking in the Hoover and Stevens parking lots. If you have any questions, please feel free to contact Kelly Friesen at kfriesen@georgefox.edu or ext. 2248.

They are here! Mail Services has the limited-edition first-class “Eclipse” stamps. These stamps are really cool! They are heat sensitive, so when you press your finger onto the stamp, the heat will cause the moon to show on the stamp. Once the heat cools down, the eclipse will reappear.

There are 16 stamps per sheet, and the cost is $7.84. These stamps will not last long, so get a piece of history while supplies last!

Thanks,
Mail Services

Bruin Sports Camp: Volleyball
Coach Emily Palkert is partnering with Nike to offer an overnight volleyball camp June 23-25.  The intermediate/advanced all-skills camp is designed for female athletes with organized volleyball experience. Sessions are dedicated to individual skill instruction, positional training and team competition.

Bruin Camp: Football
Coaches John Bates and Ken Ingram are running three football camps this summer. The first is an overnight team camp June 23-26 that will host about 450 high school students. The second is a day camp for youth June 27-29. The third football camp is an overnight individual skills session June 30-July 1.

Oregon Suzuki Institute
The Oregon Suzuki Institute is a week-long program (June 26-July 1) held every summer at George Fox. The institute provides an opportunity for approximately 350 Suzuki students to receive lessons, perform and take classes in order to reinforce their normal studies. Check-in is Sunday in the EHS Atrium at noon.

George Fox Bruin Academic Camp
Funded through the Lilly Endowment Inc., Theologia is a week-long institute on the university’s Newberg campus, where rising high school juniors and seniors will learn theology that connects to their own personal lives. The camp is held June 23-30.

Please be considerate of our guests for Summer Visit Day tomorrow (Friday, June 23) by avoiding parking in the Hoover and Stevens parking lots. If you have any questions, please feel free to contact Kelly Friesen at kfriesen@georgefox.edu or ext. 2248.

The university community is invited to an all-employee meeting from 3:30 to 5 p.m. this afternoon (Thursday) in Canyon Commons (Rooms 101 and 102). The event will be live-streamed at the Portland Center in Room 160.

The physical therapy department is excited to announce that our PT clinic is open all summer long, Monday through Friday, to serve your needs.

We are a participating provider for Regence and offer self-pay options for those not on Regence. Our pro-bono clinic is available this summer as well.

Please call Li-Zandre at 503-554-2479 with any questions. Have a great summer!

Fiscal Year End 2016-17 is quickly approaching, and the Finance Department would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadline for Accounts Payable requests:

1) Submission of the following FY2016-17 requests must be received by Finance on or before Friday, July 7, 2017:

• Check Requests
• Invoices
• Expense Reimbursement Requests
• Petty Cash Logs for expenses through June 30, 2017 ONLY

Please refer to this “Fiscal Year-End Deadlines & Procedures” page of the Finance Department website for additional details.

Please contact Jennifer Klapp at jklapp@georgefox.edu or ext. 2170 with any year-end accounts payable questions.

Thank you!
The Finance Team

With the structural reorganization taking place, there is a lot of shuffling going around. If you have been affected by the reorganization and have had to transition to a new department, we need to hear from you.

To confirm that Mail Services has accurate information for where to place your mail, please email Mail Services ASAP with the following information:

1. Your name
2. The new department that you are in, not where you came from

Please email Mail Services at mailservices@georgefox.edu.

Thank you in advance,
Mail Services

With the recent restructuring of departments came the need to relocate several individuals. Below is a listing of who has moved where so far.

• All of Human Resources is now on the first floor of the Minthorne (Colonial) office building at the corner of Meridian and Sheridan streets.
• The Advancement office has moved to the second floor of the Minthorne office building, including Lynn Andrews, Robby Larson, Dave Adrian, Shannon Johnson, Stephanie Bugas, Jeremy Doucette-Hardy and Emily Grace Cropper-Russel.
• Lisa Leslie and Peg Hutton (Event Services) have moved to the Beals House.
• Tai Harden-Moore has moved to Hoover 113.
• Alex Pia has moved to Stevens 327.
• Megan Fisher has moved to Stevens 328.
• Jennifer Farland has moved from the International House to Portland Center 177.
• Rick Muthiah has temporarily moved to the first floor of the Stevens Center, next to Academic Affairs (he anticipates moving again later this summer).

Questions? Contact Lisa Burton at lburton@georgefox.edu.

Come along with us as we take a culinary road trip along Route 66 this summer! Starting tomorrow (Wednesday), Bon Appetit be serving up iconic foods from this classic region every Wednesday through Aug. 9 as a lunch special from 11:30 a.m. to 1:30 p.m. on the patio outside Canyon Commons.

Pick up a punch card while you’re here; there will be a drawing at the end of the road for a fun prize!