The Daily Bruin

The campus fire sprinkler system will be tested Tuesday, May 26, through Friday, May 29. Buildings affected are EHS, Stevens, Hadlock, Hoover, the Roberts Center, and the Wheeler Sports Center.

Every sprinkler head in the building will be inspected, and a flow test will occur. When the flow test runs, the fire alarm will sound. The alarm may sound several times during the day, but will not alert the fire department.

The testing is scheduled over the entire week, but the time will be divided among the buildings listed (so it won’t take the entire week to test one building). The final schedule is determined by the inspector and has not been released to the university. Some buildings may take longer to inspect than others, so we thank you in advance for your patience.

Contact Dixie Downey (ddowney@georgefox.edu) with any questions.

The Department of Education recently released the final regulations for implementing protections of equal access to education under Title IX of the Higher Education Act of 1972. As federal laws, these regulations govern how institutions are required to respond to sexual assault and other forms of sexual harassment. These regulations are effective as of Aug. 14, 2020.

These regulations are significant, and we are carefully reviewing them over the coming weeks to determine what adjustments we need to make to our current policies and/or our processes for addressing reports of sexual assault and harassment.

The state of Oregon also has relevant legislation, and we need to consider how the federal and state regulations interact with one another. We will be certain to inform our community of any changes we need to make as a result of these new laws.

We recognize that many members of our community have been deeply impacted by sexual assault. It is important that you know that our commitment to preventing sexual assault, supporting those who report experiencing harm, and conducting fair, transparent and safe grievance processes for all parties continues to be a top priority for us. We remain steadfastly focused on continuing to build a supportive, safe and welcoming environment where everyone can learn, work and thrive.  

If you have experienced sexual harassment or sexual assault, you are encouraged to connect to the resources at our institution or elsewhere that can best support you. Much of this information is on our website at georgefox.edu/titleix. We also have added a new video resource specific to George Fox on our Title IX website’s home page that addresses some common questions.

Our Title IX team’s contact information is on the Title IX website under “staff.” Please contact the Office of Student Life (studentlife@georgefox.edu) if you have any questions or concerns.

FoxTALE will be unavailable Wednesday, May 27, from 6 to 8 a.m. (Pacific Time) for scheduled maintenance. We apologize for any inconvenience this causes.

Questions? Email servicedesk@georgefox.edu or call 503-554-2569.

As Linda Samek leaves the position of provost, we would like to gather words of thanks, photos, stories, memories, and other sentiments from the George Fox community to share with her. Please take a moment to contribute through this Google Form.

If you would like to submit a brief self-made video, please send it directly to aao@georgefox.edu no later than Monday, June 8. Any questions can be directed to Audrey Wrede at aao@georgefox.edu.

If your contract ends soon and/or you will not be on campus through the summer, please bring over any cash or checks before you leave.

Please look around your desks and file cabinets to see if there are any lingering items that need to be deposited. Checks dated prior to June 30, 2020, must be deposited in the current fiscal year.

If you have any questions about deposits, please contact Heather Groenlund at 503-554-2173. Thank you and have a great summer!

Following are important deadlines from the Finance office.

Deposits
End-of-the-fiscal-year deposits to be included in this year’s budget must be in Finance no later than June 28, 2020. Checks dated prior to June 30 must be deposited in the current fiscal year. Please look around your desks and file cabinets to see if there are any lingering items that need to go to the bank. If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave.

Petty Cash
Please submit all petty cash reconciliations to the Finance department by today (Monday, May 18). Remember to submit all receipts, cash and reconciliation reports before this deadline. 

Purchase Orders
The end of the fiscal year is approaching, and with that we would like to inform you of a few requirements for year-end purchases. First and foremost, please refer to the recently posted Purchasing Policy. Please remember that if you order goods and services, they need to be physically received/completed by June 30, 2020.

Goods and services received after June 30, 2020, will be charged to the 2020 student year. Therefore, all Purchase Requisitions/POs for this fiscal year need to be entered by May 29, 2020. 

George Fox Visa cards can be used until June 1, 2020. Concur Expense Reports and Visa Reports for 2019-20 must be submitted by June 30. Any reports created and submitted after July 1 will be reflected in the 2020-21 budget.

To ensure a clean cut-off between FY2019-20 and FY20-21 spending, the last day to use your university Visa card for FY20 purchases is Monday, June 1, 2020. Please refrain from using your card for any purchases after this date.

Three times a year George Fox employees who are mothers of young children, and/or mothers-to-be, gather for a networking brown-bag lunch.  For this final gathering of the 2019-20 year, we will convene via Zoom for discussion about the integrated experience of profession and parenting brought together by the COVID-19 stay-at-home orders.

If you are a mother or mother-to-be, and would like to be added to the group invites both now and in the future, send an email to University Pastor Jamie Noling-Auth at jnolingauth@georgefox.edu.

We will meet on Wednesday, May 27, from 1 to 2 p.m.

President Robin Baker will host a virtual all-employee meeting on Tuesday, May 26. The meeting link will be available beginning at 10 a.m. that morning.

If you have a question or topic you would like him to address, please submit it on this form by Wednesday, May 20.

Following are important deadlines from the Finance office.

Deposits
End-of-the-fiscal-year deposits to be included in this year’s budget must be in Finance no later than June 28, 2020. Checks dated prior to June 30 must be deposited in the current fiscal year. Please look around your desks and file cabinets to see if there are any lingering items that need to go to the bank. If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave.

Petty Cash
Please submit all petty cash reconciliations to the Finance department by Monday 18, 2020. Remember to submit all receipts, cash and reconciliation reports before this deadline. 

Purchase Orders
The end of the fiscal year is approaching, and with that we would like to inform you of a few requirements for year-end purchases. First and foremost, please refer to the recently posted Purchasing Policy. Please remember that if you order goods and services, they need to be physically received/completed by June 30, 2020.

Goods and services received after June 30, 2020, will be charged to the 2020 student year. Therefore, all Purchase Requisitions/POs for this fiscal year need to be entered by May 29, 2020. 

George Fox Visa cards can be used until June 1, 2020. Concur Expense Reports and Visa Reports for 2019-20 must be submitted by June 30. Any reports created and submitted after July 1 will be reflected in the 2020-21 budget.

To ensure a clean cut-off between FY2019-20 and FY20-21 spending, the last day to use your university Visa card for FY20 purchases is Monday, June 1, 2020. Please refrain from using your card for any purchases after this date.

President Robin Baker will host a virtual all-employee meeting on Tuesday, May 26 (please note new date). The meeting link will be available beginning at 10 a.m. that morning.

If you have a question or topic you would like him to address, please submit it on this form.

The Hadlock Student Center is continuing to offer a few virtual group fitness classes throughout the month of May (Yoga and Body Tone). 

These classes will be taught by our own instructors, whom you already know and love. To see the full schedule or to sign up, go to imleagues.com!

Questions? Contact Rob Simpson at simpsonr@georgefox.edu.

President Robin Baker will host a virtual all-employee meeting on Monday, May 25. If you have a question or topic you would like him to address, please submit it on this form.

Three times a year George Fox employees who are mothers of young children, and/or mothers-to-be, gather for a networking brown-bag lunch. For this final gathering of the 2019-20 year, we will convene via Zoom for discussion about the integrated experience of profession and parenting brought together by the COVID-19 stay-at-home orders.

If you are a mother or mother-to-be, and would like to be added to the group invites both now and in the future, send an email to University Pastor Jamie Noling-Auth at jnolingauth@georgefox.edu.

We will meet on Wednesday, May 27, from 1 to 2 p.m.

It’s time for a long overdue one-day flash sale at the Bruin Store! Today (Wednesday) only, get 25 percent off of your online order, including clothing, accessories, gifts, and collectibles. Use promo code MAYFLASH at georgefoxshop.com.

Note: Sale is online only, and exclusions apply. Questions? Contact Paige Jacobs at pjacobs@georgefox.edu.

If your contract ends soon and/or you will not be on campus through the summer, please bring over any cash or checks before you leave.

Please look around your desks and file cabinets to see if there are any lingering items that need to be deposited. Checks dated prior to June 30, 2020, must be deposited in the current fiscal year.

If you have any questions about deposits, please contact Heather Groenlund at 503-554-2173. Thank you and have a great summer!

The Hadlock Student Center is continuing to offer a few virtual group fitness classes throughout the month of May (Yoga and Body Tone). 

These classes will be taught by our own instructors, whom you already know and love. To see the full schedule or to sign up, go to imleagues.com!

Questions? Contact Rob Simpson at simpsonr@georgefox.edu.

Please be aware of these items relating to requisitions:

• If you are entering a requisition to receive pre-approval to use your George Fox Visa, you need to enter US Bank as the supplier. Their supplier ID is 80002684. Once you receive the corresponding PO, you may complete the purchase with your George Fox Visa. These charges then need to be submitted on your monthly Concur report.
• Please make sure you enter in information in the Requester’s Justification field on all requisitions. This is what needs to be provided: what it is, how it’s used, and why it is critical to university operations. If it is grant related, provide an explanation of the grant and that it is in the budget. If you do not include this information your requisition will be denied. 
• Please make sure you Check Budget on each requisition entered. If you do not click on Check Budget, the requisition cannot be processed.
• If you receive an email stating that your requisition is denied, you need to click on the link and then open up the approver’s comments. There you will see why your requisition was denied. Make the necessary corrections on the requisition and then resubmit the requisition for approval.

Questions? Contact Matt Hammar at mhammar@georgefox.edu.

Please take a few moments to read the updated purchasing policy on this Finance webpage. This policy goes into effect tomorrow (Tuesday, May 12).

Please contact Matt Hammar (mhammar@georgefox.edu) or Kathi Becker (kbecker@georgefox.edu) with questions.

If you could teach someone about COVID-19 and the quarantine 100 years from now, what would you share? What records and artifacts would you give them to learn from? In 100 years where would historians find these records?

We in archives invite George Fox students and employees to share your COVID-19 story with this submission form. How has this pandemic impacted your life? What has this experience been like for you? Sharing your experiences now will help people in the future understand what life was like during the COVID-19 pandemic.

If you have any questions, contact Rachel Thomas at rthomas@georgefox.edu.

With this summer being so unusual, you may wonder about service hours in Plant Services. Our operations are occurring from 6 a.m. to 5:30 p.m., but our office hours are from 7 a.m. to 3:30 p.m.

If you have any questions, please direct them during office hours. Thank you!