Changes to university withdrawal/leave of absence procedures
In order for us to be in compliance with federal regulations and reporting requirements, some recent changes in definitions and procedures have been made which impact students planning to withdraw from the university or take a leave of absence. This applies to all student populations (traditional undergraduate, graduate and adult degree programs). Please review the following:
Who is a student? Someone who is registered for any credit hours in a given term and who has completed their “Enrollment Confirmation†checklist item for that term in their MyGFU portal. (If the “Enrollment Confirmation†checklist item has not been completed by the student by the 10th day of classes, they are not officially considered a student for that term and their schedule will be dropped.)
How does a student withdraw? To officially cease enrollment at George Fox University either during or at the end of a semester/enrollment period, the student must notify the registrar’s office of their departure via the online Withdrawal/Leave of Absence form. Any other means of communication to the university is not considered official notification. The official withdrawal date is the date on which the student submits the Withdrawal/Leave of Absence form.
If a student tells a professor or administrative assistant that they aren’t returning, can that be considered notification of their withdrawal? No. If a student discusses their intent to withdraw from the university with you, please refer them to the online Withdrawal/Leave of Absence form.
Do students use this form to drop a class? No. If a student is dropping a class or two, they would complete that through their MyGFU self-service portal. They would only use the online Withdrawal/Leave of Absence form if they are vacating all coursework for the term.
We will no longer accept the old paper withdrawal forms, so please recycle any copies you may have on file (including pdf copies on your computer).
More information about the Withdrawal/Leave of Absence policy is available in the Catalog and Student Handbook or by contacting an enrollment counselor in the registrar’s office.