Make note of the process for paying invoices
In order to process an invoice, the Accounts Pay team needs all of the below-mentioned information:
- Vendor ID number
- Vendor Name as appearing in PeopleSoft
- PeopleSoft PO number
- PeopleSoft receipt number
- And finally, a copy of the invoice.
AP receives a multitude of emailed payment requests, and there is a high probability of those getting buried, especially in cases wherein any of the above information is missing in the email.
To comply with audit requirements, AP does not have access to the purchasing module; thus they are unable to themselves obtain PO and receipt numbers from PeopleSoft.
In order to improve our current “Procure to Pay” process, and to help you to pay your invoices in a timely manner, we have released a Request for Payment form. This form replaces emailed and paper payment requests.
We are planning a formal training session in the coming months where we will share more information with you. In the meantime, feel free to email your questions to purchasing@georgefox.edu.
Thank you,
The Accounts Pay and Purchasing Teams