Direct deposit now available for employee expense reimbursements
The Office of Financial Affairs is updating its process for employee expense reimbursements. As you know, employee expense reimbursements have always been by check, but starting Feb. 6 employees will now have the option of receiving reimbursements via direct deposit or by paper check.
The new guidelines are as follows:
Effective Feb. 6
- For those who sign up for direct deposit: If your Expense Reimbursement Form is received in the Office of Financial Affairs by Monday, your deposit will be processed on Thursday of that week. If it’s received after Monday, it will be processed on Thursday of the following week. Please note that payment may take up to 48 hours to appear in your account.
Effective March 1
- For those who choose to have reimbursements processed as a check: Checks will be cut only on the first Monday of each month. If your Expense Reimbursement Form arrives in the Office of Financial Affairs by 5 p.m. on the 20th of the month, your payment will be included in the next check run. If your paperwork arrives after the 20th of the month, it will not be processed until the following month’s check run. (Example: If your paperwork arrives before Feb. 20, the check will be cut on the first Monday in March. If your paperwork arrives after Feb. 20, your check will be cut on the first Monday of April.)
If you want your reimbursements to be set up as direct deposit you’ll need to download, complete and submit the authorization form to the financial affairs office. The form can be found on the FAO’s Common Forms webpage.
If you have any questions, please contact Andy Dunn at adunn@georgefox.edu or ext. 2162.