Sign-ups are open for Search Advocate Training on June 27-28

Thursday, June 7th, 2018

Join us for the next Search Advocate Training to learn how to promote equitable hiring practices in the workplace, and to further encourage the Be Known promise. The workshop series establishes a theoretical foundation of current research about implicit bias and diversity, information about the changing legal landscape in hiring, and an overview of inclusive employment principles.

Rebecca Hernandez and Laura Hartley will teach this two-day session on Wednesday, June 27, and Thursday, June 28, from noon to 5 p.m. both days in Stevens 207. Lunch will be provided!

To sign up and/or learn more about becoming a search advocate, please click on this link.

If you have questions, please contact Rebecca at rhernandez@georgefox.edu or Laurie Fair at lfair@georgefox.edu.

Key Dates for Participating Employees in the Flexible Spending Account Plan(s)

Tuesday, June 5th, 2018

As the summer heats up, don’t forget about the upcoming deadlines for claims submissions.

Medical Spending Account

  • June 29, 2018: Last day to submit claim(s) incurred between April 1, 2017, and March 31, 2018, with receipt(s)/substantiation
  • Up to $500 will be automatically rolled over into your 2018-19 account as long as you are still actively participating in the plan.
  • Any balance over $500 remaining unspent will be forfeited (use-it or lose-it rule).

Dependent Care Spending Account

  • June 15, 2018: Last day to use funds in the two-and-a-half-month grace period.
  • June 30, 2018: Last day to submit 2017-18 claim(s) with receipt(s)/substantiation

Contact Information

Need assistance with submitting Flexible Spending Account claims? Contact Allegiance Benefit Plan Management at 877-424-3570.

Need additional information? See the George Fox University Benefits Allegiance Flexible Spending Employee Benefit Plan webpage to access forms, debit card information, or the links to access your account online

Have questions about this or other George Fox University employee benefits? Contact Darby Thiessen in Employee Empowerment at ext. 2188 or dthiessen@georgefox.edu.

It’s not too late to RSVP for today’s barbecue

Tuesday, June 5th, 2018

Join your fellow employees for our summer barbecue on the quad lawn at noon today (Wednesday). In the event of rain, we’ll be in Canyon Commons 101/102. The cost is only $5 per person.

In addition to lunch, we’ll take time to celebrate the winners of the Wellness Challenge. Please RSVP at this link. Summer student employees are welcome to RSVP as well.

Questions? Contact Peg Hutton (phutton@georgefox.edu).

– Hosted by the Staff Development Committee

End-of-Year Reminder for Deposits and Petty Cash Reconciliations

Tuesday, June 5th, 2018

If your contract ends in June and you will not be on campus through the summer, please bring over any money before you leave. Checks dated prior to June 30, 2018, must be deposited in the current fiscal year. Money that needs accounting for in FY2018 must be deposited no later than 1 p.m. on June 29. If it arrives later, it will go into the FY2019 budget.

End-of-the-fiscal-year deposits to be included in this year’s budget must be in Finance no later than Friday, June 29. Checks dated prior to June 30, 2018, must be deposited in the current fiscal year. Please look around your desks and file cabinets to see if there are any lingering items that need to go to the bank. If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave. If you should have any questions about deposits, please contact Heather Groenlund at ext. 2173.

Final petty cash reconciliations for this fiscal year are due in Finance no later than Friday, June 29. Please remember to submit all receipts, cash and reconciliation reports before this deadline. Please plan ahead! If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave. If you have questions about petty cash protocols, please contact Jen Klapp at ext. 2170.

TIAA consultant appointments available at no cost

Sunday, June 3rd, 2018

TIAA-CREF individual consulting appointments are coming up at the Newberg campus June 19-21!

No matter where you are in life – just getting started or planning for retirement – a session with Braden Danielson can help you create a unique plan for your goals. And, it’s at no additional cost as a part of your retirement plan. You’ll get answers to these questions and more:

  • Am I invested in the right mix of investments to help meet my goals?
  • Am I saving enough to create the retirement income I need?
  • How do I take income from my retirement account once I stop working?
  • How do I plan for short-term goals such as saving for a house or education expenses?
  • How do I manage debt, save money and balance various financial priorities at the same time?

To schedule your one-hour appointment, click on this link. The on-site appointment slots fill quickly, so don’t delay! You may also call to book an appointment at the TIAA office near the Portland Center online or by calling 1-800-732-8353.

You can also visit Advice and Guidance to access online tools and resources that can help you stay on track and save even more for retirement.

If you would like to make a change to your retirement account contribution amount or have questions about your George Fox University benefits, please contact Darby Thiessen at 503-554-2188 or dthiessen@georgefox.edu.

Submit your nominations for honored alumni awards

Sunday, June 3rd, 2018

We’re seeking nominations for outstanding alumni who should be honored at a private brunch hosted by President Baker during homecoming weekend. We will honor up to six alumni in the following categories:

HERITAGE AWARD
Candidates will have distinguished themselves with a lifetime of outstanding achievement in all areas of their life academically, professionally, in community service, and by demonstrating outstanding personal achievement. Candidates will be graduates of at least 25 years.

OUTSTANDING ALUMNUS/A
Candidates will have distinguished themselves academically, professionally, in community service or by demonstrating outstanding personal achievement. Candidates will be traditional graduates of at least 10 years or nontraditional graduates of at least five years.

CHRISTIAN SERVICE AWARD
Candidates will have demonstrated faithful service to the Lord in vocational ministry in the local church, in parachurch organization, or on the mission field. Candidates will be traditional or nontraditional graduates of at least 10 years.

Nominations can be submitted here. Questions? Contact Sarah Reid (sreid@georgefox.edu) in the marketing office.

Accounts Payable Year-End Deadlines

Sunday, June 3rd, 2018

Fiscal Year End 2017-18 is quickly approaching and the Finance Department would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadlines for Accounts Payable requests:

  1. For departments who will NOT be on campus for the summer, please turn in all petty cash funds by Friday, May 11, 2018.
  2. All final Cash Advance Requests for FY2017/2018 expense must be received by the Finance Department on or before Tuesday, June 12, 2018.
  3. Please submit Petty Cash Logs for expenses through June 30, 2018 to the Finance Department by Friday, June 29, 2018.
  4. Submission of the following FY2017/2018 requests must be received by the Finance Department on or before Friday, July 6, 2018:
     Check Requests
     Invoices
     Non-Concur Expense Reimbursement Requests

Please refer to this “Fiscal Year-End Deadlines & Procedures” page on the Finance Department website for additional details.

Please contact Jennifer Klapp with any year-end accounts payable questions at jklapp@georgefox.edu or ext. 2170.

Thank you!
The Finance Team

Make sure to RSVP for Wednesday’s barbecue on the quad

Sunday, June 3rd, 2018

Join your fellow employees for our summer barbecue on the quad lawn at noon on Wednesday, June 6 (in the event of rain, we’ll be in Canyon Commons 101/102). The cost is only $5 per person.

In addition to lunch, we’ll take time to celebrate the winners of the Wellness Challenge. Please RSVP at this link. Summer student employees are welcome to RSVP as well.

Questions? Contact Peg Hutton (phutton@georgefox.edu).

– Hosted by the Staff Development Committee

Reminder: FoxTALE maintenance scheduled early Tuesday morning

Sunday, June 3rd, 2018

FoxTALE will be unavailable from 6 to 8 a.m. (Pacific Time) on Tuesday, June 5, for scheduled maintenance. We apologize for any inconvenience.

– Your Educational Technology Team

Faculty: Visit the FoxTALE for Faculty webpage for a list of guides and resources.

Questions? Email servicedesk@georgefox.edu or call 503-554-2569.

Yea- End Purchasing, Concur Expense Reports, Visa Reports and Concur Guidelines

Sunday, June 3rd, 2018

The end of the fiscal year is approaching, and with that we would like to inform you of a few requirements for year-end purchases.

Purchasing
Please remember that if you order goods and services, they need to be physically received/completed by June 30, 2018. Goods and services received after that date will be charged to the 2018-19 budget year. Therefore, all Purchase Requisitions/POs for this fiscal year need to be entered by May 31, 2018.

Visa
Your George Fox University Visa can be used until June 18, 2018. If you will be traveling between June 18 and June 30 and you need to use your university Visa card, you must contact Purchasing prior to arranging travel.

Concur/Visa Reports
Concur Expense Reports and Visa Reports for 2017-18 must be submitted by July 10, 2018. Any reports created and submitted after that date will be reflected in the 2018-19 budget.

Contact Matt Hammar (mhammar@georgefox.edu) with any questions.

Sign up now to join Search Advocate Training session

Sunday, June 3rd, 2018

Join us for the next Search Advocate Training to learn how to promote equitable hiring practices in the workplace, and to further encourage the Be Known promise. The workshop series establishes a theoretical foundation of current research about implicit bias and diversity, information about the changing legal landscape in hiring, and an overview of inclusive employment principles.

Rebecca Hernandez and Laura Hartley will teach this two-day session on Wednesday, June 27, and Thursday, June 28, from noon to 5 p.m. both days in Stevens 207. Lunch will be provided!

To sign up and/or learn more about becoming a search advocate, please click on this link.

If you have questions, please contact Rebecca at rhernandez@georgefox.edu or Laurie Fair at lfair@georgefox.edu.

FoxTALE Reminders for Start of Courses

Thursday, May 31st, 2018

The default homepage is your dashboard and shows a course overview page listing your course sites in a “timeline” view or “courses” view. The courses view shows your courses divided in three tabs: In Progress, Future and Past. Courses are listed here according to start dates and end dates.

  • Because not all courses have the same start date, you may need to adjust your course start or end date. To learn more, view the guide FoxTALE Course Overview.
  • Use your new, empty, course sites as the sites in which you will teach. You may import content from another course site. See the instructions here for importing.
  • You may need to add sections to your course home page: Manage Course Sections video
  • All course sites are initially created hidden from student view. When you are ready, you can make your course site visible to your enrolled students. Here is a guide on how to make your course visible: FoxTALE Making Courses Visible to Students.
  • Remember that all students enrolled in your class in MyGFU will automatically be enrolled in your FoxTALE course site. As students add and drop your course in MyGFU, they will be added or removed automatically from your FoxTALE site.

Metacourses may be used in special cases where you want to use one FoxTALE site for multiple sections of the same class. If you would like to use a metacourse, contact the Service Desk for assistance with setting them up.

Visit the FoxTALE for Faculty webpage for guides and resources.

Questions? Email servicedesk@georgefox.edu or call 503-554-2569.

– Your Education Technology Team

Plan to attend this afternoon’s all-employee meeting

Wednesday, May 30th, 2018

Make plans to attend the all-employee meeting today (Thursday) from 3:30 to 5 p.m. in Canyon Commons. A live stream of the meeting will take place in PDS 160 at the Portland Center.

See you there!

FoxTALE maintenance scheduled in the early morning of June 5

Wednesday, May 30th, 2018

FoxTALE will be unavailable from 6 to 8 a.m. (Pacific Time) on Tuesday, June 5, for scheduled maintenance. We apologize for any inconvenience.

– Your Educational Technology Team

Faculty: Visit the FoxTALE for Faculty webpage for a list of guides and resources.

Questions? Email servicedesk@georgefox.edu or call 503-554-2569.

George Fox logo now available as Google Form-compatible image

Tuesday, May 29th, 2018

Do you use Google Forms? We now have available for you a Google Form-compatible image with the George Fox logo. Instructions on how to upload the image to your existing Google Form and a Google Form template can be found at this link.

If you have any questions, please contact Danette Newkirk (dnewkirk@georgefox.edu).

Don’t forget to RSVP for summer barbecue on June 6

Tuesday, May 29th, 2018

Join your fellow employees for our summer barbecue on the quad lawn at noon on Wednesday, June 6 (in the event of rain, we’ll be in Canyon Commons 101/102). The cost is only $5 per person.

In addition to lunch, we’ll take time to celebrate the winners of the Wellness Challenge. Please RSVP at this link. Summer student employees are welcome to RSVP as well.

Questions? Contact Peg Hutton (phutton@georgefox.edu).

– Hosted by the Staff Development Committee

Submit your nominations for honored alumni awards

Tuesday, May 29th, 2018

We’re seeking nominations for outstanding alumni who should be honored at a private brunch hosted by President Baker during homecoming weekend. We will honor up to six alumni in the following categories:

HERITAGE AWARD
Candidates will have distinguished themselves with a lifetime of outstanding achievement in all areas of their life academically, professionally, in community service, and by demonstrating outstanding personal achievement. Candidates will be graduates of at least 25 years.

OUTSTANDING ALUMNUS/A
Candidates will have distinguished themselves academically, professionally, in community service or by demonstrating outstanding personal achievement. Candidates will be traditional graduates of at least 10 years or nontraditional graduates of at least five years.

CHRISTIAN SERVICE AWARD
Candidates will have demonstrated faithful service to the Lord in vocational ministry in the local church, in parachurch organization, or on the mission field. Candidates will be traditional or nontraditional graduates of at least 10 years.

Nominations can be submitted here. Questions? Contact Sarah Reid (sreid@georgefox.edu) in the marketing office.

Stop by Theresa Schierman’s retirement reception this afternoon

Tuesday, May 29th, 2018

Don’t forget to join us for a retirement reception for Theresa Schierman, who is retiring after 10 years as a financial aid counselor. We will gather at 3 p.m. today (Wednesday) in the Stevens Center atrium. Refreshments will be served.

Theresa has impacted so many lives through her extraordinary commitment to each individual student and their families. She will be blessed by your presence.

Contact Terri Crawford (tcrawford@georgefox.edu) with questions.

Join colleagues at all-employee meeting Thursday

Monday, May 28th, 2018

Make plans to attend the all-employee meeting set for this Thursday, May 31, from 3:30 to 5 p.m. in Canyon Commons. A live stream of the meeting will take place in PDS 160 at the Portland Center.

Also, there has been a change to the June meeting schedule. The meeting that month will take place on Wednesday, June 20, from 3:30 to 5 p.m. in Canyon Commons (PDS 160 live stream).  It was originally scheduled for June 28.

See you there!

Join in retirement reception for Theresa Schierman tomorrow afternoon

Monday, May 28th, 2018

Plan to join us for a retirement reception for Theresa Schierman, who is retiring after 10 years as a financial aid counselor. We will gather at 3 p.m. tomorrow (Wednesday) in the Stevens Center atrium. Refreshments will be served.

Theresa has impacted so many lives through her extraordinary commitment to each individual student and their families. She will be blessed by your presence.

Contact Terri Crawford (tcrawford@georgefox.edu) with questions.