Time sheet due date reminder

Sunday, June 25th, 2017

June is the final month for the 2016-17 fiscal year. All staff time sheets and admin time-off reports for June will need to be turned in to Human Resources by Wednesday, July 5, to close the fiscal year. Please plan ahead if you expect to be out of the office or on vacation.

Thank you,
Human Resources

All invited to ‘George Fox Night’ at Portland Timbers game July 5

Thursday, June 22nd, 2017

Wednesday, July 5, is “George Fox Night” at the Portland Timbers! Join other Bruin alumni, parents, friends, employees and students for a fun-filled evening of soccer at downtown Portland’s historic Providence Park. Our reserved seats in the Widmer Brothers Southern Front offer a close-up view of the game.

Tickets include stadium snacks like popcorn, roasted peanuts, potato chips, gourmet macaroni and cheese, barbecue meatballs, and fresh-baked cookies, as well as soda and bottled water.

Tickets are $50 each and can be purchased here. Contact Robby Larson (rlarson@georgefox.edu) with any questions.

We hope you can join us!

Limited-edition ‘Eclipse’ stamps are available

Thursday, June 22nd, 2017

They are here! Mail Services has the limited-edition first-class “Eclipse” stamps. These stamps are really cool! They are heat sensitive, so when you press your finger onto the stamp, the heat will cause the moon to show on the stamp. Once the heat cools down, the eclipse will reappear.

There are 16 stamps per sheet, and the cost is $7.84. These stamps will not last long, so get a piece of history while supplies last!

Thanks,
Mail Services

Join colleagues at all-employee meeting this afternoon

Wednesday, June 21st, 2017

The university community is invited to an all-employee meeting from 3:30 to 5 p.m. this afternoon (Thursday) in Canyon Commons (Rooms 101 and 102). The event will be live-streamed at the Portland Center in Room 160.

PT clinic remains open through summer

Wednesday, June 21st, 2017

The physical therapy department is excited to announce that our PT clinic is open all summer long, Monday through Friday, to serve your needs.

We are a participating provider for Regence and offer self-pay options for those not on Regence. Our pro-bono clinic is available this summer as well.

Please call Li-Zandre at 503-554-2479 with any questions. Have a great summer!

FY2016-17 requests must be submitted by July 7

Wednesday, June 21st, 2017

Fiscal Year End 2016-17 is quickly approaching, and the Finance Department would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadline for Accounts Payable requests:

1) Submission of the following FY2016-17 requests must be received by Finance on or before Friday, July 7, 2017:

  • Check Requests
  • Invoices
  • Expense Reimbursement Requests
  • Petty Cash Logs for expenses through June 30, 2017 ONLY

Please refer to this “Fiscal Year-End Deadlines & Procedures” page of the Finance Department website for additional details.

Please contact Jennifer Klapp at jklapp@georgefox.edu or ext. 2170 with any year-end accounts payable questions.

Thank you!
The Finance Team

Department mailbox changes: Email Mail Services if affected by reorganization

Tuesday, June 20th, 2017

With the structural reorganization taking place, there is a lot of shuffling going around. If you have been affected by the reorganization and have had to transition to a new department, we need to hear from you.

To confirm that Mail Services has accurate information for where to place your mail, please email Mail Services ASAP with the following information:

  1. Your name
  2. The new department that you are in, not where you came from

Please email Mail Services at mailservices@georgefox.edu.

Thank you in advance,
Mail Services

Several employees relocate to accommodate restructuring of departments

Monday, June 19th, 2017

With the recent restructuring of departments came the need to relocate several individuals. Below is a listing of who has moved where so far.

  • All of Human Resources is now on the first floor of the Minthorne (Colonial) office building at the corner of Meridian and Sheridan streets.
  • The Advancement office has moved to the second floor of the Minthorne office building, including Lynn Andrews, Robby Larson, Dave Adrian, Shannon Johnson, Stephanie Bugas, Jeremy Doucette-Hardy and Emily Grace Cropper-Russel.
  • Lisa Leslie and Peg Hutton (Event Services) have moved to the Beals House.
  • Tai Harden-Moore has moved to Hoover 113.
  • Alex Pia has moved to Stevens 327.
  • Megan Fisher has moved to Stevens 328.
  • Jennifer Farland has moved from the International House to Portland Center 177.
  • Rick Muthiah has temporarily moved to the first floor of the Stevens Center, next to Academic Affairs (he anticipates moving again later this summer).

Questions? Contact Lisa Burton at lburton@georgefox.edu.

End-of-Year Reminder for Deposits and Petty Cash Reconciliations

Monday, June 19th, 2017

End-of-the-fiscal year deposits to be included in this year’s budget must be in Finance no later than Friday, June 30. Checks dated prior to June 30, 2017, must be deposited in the current fiscal year.

Please look around your desks and file cabinets to see if there are any lingering items that need to go to the bank. If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave. If you should have any questions about deposits, please contact Heather Groenlund at ext. 2173.

Final petty cash reconciliations for this fiscal year are due in Finance no later than Friday, June 30. Please remember to submit all receipts, cash, and reconciliation reports before this deadline. Please plan ahead and send these over before you leave, if you will be taking vacation over the July 4 holiday. If you have questions about petty cash protocols, please contact Jen Klapp at ext. 2170.

Upcoming Changes to Library Summit Courier Service: Summit Delivery Delays

Monday, June 19th, 2017

As part of the Orbis Cascade Alliance, George Fox library patrons enjoy access to materials at 39 member libraries, with items being delivered via a courier to both Newberg and Portland campuses five days a week. In order to improve delivery and turnaround times, the Alliance is transitioning to a new courier service this summer.

During the transition to the new system, Summit deliveries will be delayed for items requested from June 26 to July 5. Summit requests can still be made during this period, but those items will be delivered after July 5.

We highly recommend placing orders for Summit materials ASAP, in order to get them before the delays are in effect. Thank you for your patience during this process as we transition to a new courier service. We look forward to being able to provide improved service going forward!

Questions about your Summit requests? Please contact the circulation department.

Have any questions for this Thursday’s all-employee meeting?

Sunday, June 18th, 2017

Do you have any questions that you feel need to be answered at the all-employee meeting this Thursday, June 22? If so, we want to hear from you! Please email any questions to Rob Westervelt (rwesterv@georgefox.edu).

The meeting will take place from 3:30 to 5 p.m. in Canyon Commons and be live-streamed in Room 160 at the Portland Center.

Thank you!

Bruin Store hosts 25 percent off Nike sale

Friday, June 16th, 2017

All Nike apparel is 25 percent off today (June 17) both in store and online. The Bruin Store will be open 9 a.m. to 5 p.m. Friday, June 16, and closed June 17, but feel free to shop at georgefoxshop.com to save big.

Go Bruins!

Bruin Store hosts 25 percent off Nike apparel sale

Thursday, June 15th, 2017

All Nike apparel is 25 percent off today and tomorrow (June 16-17) both in store and online. The Bruin Store will be open 9 a.m. to 5 p.m. Friday, June 16, and closed June 17, but feel free to shop at georgefoxshop.com to save big.

Go Bruins!

TIAA consulting appointments at Portland Center on June 22

Thursday, June 15th, 2017

No matter where you are in life – just getting started or planning for retirement – a session with Braden Danielson can help you create a unique plan for your goals. And, it’s at no additional cost as a part of your retirement plan. You’ll get answers to these questions and more:

  • Am I invested in the right mix of investments to help meet my goals?
  • Am I saving enough to create the retirement income I need?
  • How do I take income from my retirement account once I stop working?
  • How do I plan for short-term goals such as saving for a house or education expenses?
  • How do I manage debt, save money and balance various financial priorities at the same time?

Sessions are scheduled throughout the day at the Portland Center on Thursday, June 22. To schedule your one-hour appointment, click on this link. The on-site appointment slots fill quickly, so don’t delay! Take advantage of this excellent resource!

You can also visit Advice and Guidance to access online tools and resources that can help you stay on track and save even more for retirement.

If you would like to make a change to your retirement account contribution amount or have questions about your George Fox University benefits, please contact Darby Thiessen at 503-554-2188 or dthiessen@georgefox.edu.

Upcoming Changes to Library Summit Courier Service: Summit Delivery Delays

Wednesday, June 14th, 2017

As part of the Orbis Cascade Alliance, George Fox library patrons enjoy access to materials at 39 member libraries, with items being delivered via a courier to both Newberg and Portland campuses five days a week. In order to improve delivery and turnaround times, the Alliance is transitioning to a new courier service this summer.

During the transition to the new system, Summit deliveries will be delayed for items requested from June 26 to July 5. Summit requests can still be made during this period, but those items will be delivered after July 5.

We highly recommend placing orders for Summit materials ASAP, in order to get them before the delays are in effect. Thank you for your patience during this process as we transition to a new courier service. We look forward to being able to provide improved service going forward!

Questions about your Summit requests? Please contact the circulation department.

Three internal-only positions are open

Sunday, June 11th, 2017

There are currently three internal-only positions available. They are:

  • Executive Administrative Assistant, President’s Office
  • Office Coordinator, IDEA Center (new)
  • Senior Engineering Technician (new)

The link to each of these position announcements can be found on this page. If you have questions, contact Kera Hallman (khallman@georgefox.edu or ext. 2189).

Executive Assistant: Internal-only Position Opening

Wednesday, June 7th, 2017

We have a newly created position – executive assistant to the chief of staff – in the president’s office. This position is .75 FTE. If you or someone you know is interested in this opportunity, you will find details on this internal position openings web page.

Today’s barbecue scheduled for noon in Canyon Commons

Wednesday, June 7th, 2017

Join your fellow employees for our summer barbecue at noon today (Thursday) in Canyon Commons (we are moving it indoors because of the threat of rain). The cost is only $5 per person. Summer student employees are welcome to attend as well.

In addition to lunch, we’ll take time to celebrate the winners of the Wellness Challenge. If you didn’t R.S.V.P. by Tuesday, you can inquire on availability after 12:10 p.m. at Canyon Commons.

Questions? Contact Adina McConaughey (amcconaughey@georgefox.edu).

– Hosted by the Staff Development Committee

adidas Employee Store discount open to students, employees

Wednesday, June 7th, 2017

The adidas Employee Store is sharing its employee discount with all George Fox University employees, staff/faculty and students. To access the store during the shopping period, please present your staff/faculty ID badge or pay stub, or your Spring 2017 term schedule along with a photo ID.

The employee/student must be present in order for the entire party to enter the store (maximum five persons). Access is unlimited June 9-23, 2017.

Spring into action with the adidas Employee Store and grab a fresh pair of AlphaBOUNCE. Shop the newest soccer arrivals and get your first pick of the new Timbers jerseys for men and kids. Whether you are a fan or an athlete, make sure you have all the newest gear for the MLS season. Complete your outfit with a pair of Stan Smiths or Superstars.

The adidas Employee Store is located at 5060 N. Greeley Ave., in Portland. It’s open daily from 9 a.m. to 9 p.m. Contact the store at 971-234-8536 with any questions.

Note: The employee discount of 50 percent off is only valid at the adidas Employee Store located at 5060 N. Greeley Ave. Offer cannot be used in conjunction with any other coupon, discount, or promotion except as otherwise expressly permitted. Not valid for purchases of gift certificates. Offer has no cash value.

adidas reserves the right to change terms and conditions, substitute offer of equal or greater value, end offer at any time without notice, and decline offer to any consumer adidas believes, in its sole discretion, may resell adidas product. Additional restrictions and exclusions may apply; see store for details. Void where prohibited. ©2017 adidas America, Inc.

Accounts Payable year-end deadlines are fast approaching

Wednesday, June 7th, 2017

Fiscal Year End 2016-17 is quickly approaching, and the Finance Department would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadlines for Accounts Payable requests:

  1. All cash advance requests for FY2016-17 expenses must be received by Finance on or before Monday, June 12, 2017.
  2. Submission of the following FY2016-17 requests must be received by Finance on or before Friday, July 7, 2017:
  • Check Requests
  • Invoices
  • Expense Reimbursement Requests
  • Petty Cash Logs for expenses through June 30, 2017 ONLY

Please refer to this “Fiscal Year-End Deadlines & Procedures” page of the Finance Department website for additional details.

Please contact Jennifer Klapp at jklapp@georgefox.edu or ext. 2170 with any year-end accounts payable questions.

Thank you!
The Finance Team