Mail Services and Print Services opening late on Monday

Thursday, July 20th, 2017

Mail Services and Print Services will be opening late this Monday, July 24, due to power being shut off for electrical work. Both offices will open at 9 a.m.

If you have any questions, please contact Richard Silver at 503-55-2551 or rsilver@georgefox.edu.

Have any questions for next week’s all-employee meeting?

Wednesday, July 19th, 2017

Do you have any questions that you feel need to be answered at the all-employee meeting next Wednesday, July 26? If so, we want to hear from you! Please email any questions to Rob Westervelt (rwesterv@georgefox.edu).

The meeting will take place from 3:30 to 5 p.m. in Canyon Commons and be live-streamed in Room 160 at the Portland Center.

Thank you!

Ch-ch-ch-changes: Get the latest on the university’s reorganization efforts

Tuesday, July 18th, 2017

Did you, your department, or program go through changes with the university reorganization? Even if you didn’t, you probably work with others whose coding has changed. Please check out the new Department and Program Listing for Fiscal Year 2017-18 to find out where departments and programs are now!

All of the changes are effective as of July 1, 2017, so save yourself from getting returned forms from Finance with incorrect coding.

Change of work week for staff and administrators effective Aug. 4

Tuesday, July 18th, 2017

Effective August 2017, the work week for staff and administrators will change; the first day affected by this change will be Aug. 4, 2017. The new work week will start on Saturday at 12:01 a.m. and will end the following Friday at 12 a.m. (midnight Friday night instead of Friday at 5:01 p.m.).

If you have any questions, contact Katie Sol at ksol@georgefox.edu.

All invited to welcome reception for new CFO Vicki Piersall this afternoon

Monday, July 10th, 2017

The George Fox community is invited to a special welcome reception for Vicki Piersall, the university’s new chief financial officer, today (Tuesday) beginning at 1:30 p.m. in the Stevens Center (Duke) Atrium.

Vicki brings more than 20 years of senior leadership experience at Xerox, Schnitzer Steel and Sims Metal Management. She begins work at the university on Aug. 4.

President Baker reflects on visit to Normandy, site of D-Day invasion

Thursday, July 6th, 2017

On a recent trip to Europe, President Robin Baker and his wife Ruth had the opportunity to visit Normandy, France, site of the historic D-Day invasion of June 6, 1944. The experience proved both memorable and moving, as his party included several war veterans.

In his most recent blog post, Robin reflects on the experience. You can read it here.

PT clinic open Monday through Friday this summer

Wednesday, July 5th, 2017

The physical therapy department is excited to announce that our PT clinic is open all summer long, Monday through Friday, to serve your needs.

We are a participating provider for Regence and offer self-pay options for those not on Regence. Our pro-bono clinic is available this summer as well.

Please call Li-Zandre at 503-554-2479 with any questions. Have a great summer!

FY2016-17 requests must be received by this Friday

Tuesday, July 4th, 2017

Fiscal Year End 2016-17 is quickly approaching, and the Finance Department would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadline for Accounts Payable requests:

  1. Submission of the following FY2016-17 requests must be received by Finance on or before Friday, July 7, 2017:
  • Check Requests
  • Invoices
  • Expense Reimbursement Requests
  • Petty Cash Logs for expenses through June 30, 2017 ONLY

Please refer to this “Fiscal Year-End Deadlines & Procedures” page of the Finance Department website for additional details.

Please contact Jennifer Klapp at jklapp@georgefox.edu or ext. 2170 with any year-end accounts payable questions.

Thank you!
The Finance Team

Employee Empowerment, Advancement building has a new name: West Offices

Tuesday, July 4th, 2017

The building housing the Employee Empowerment (formerly HR) and University Advancement offices has a new name: West Offices. Located on the western edge of campus, across from the Sheridan Street House and Meridian Street House, it was formerly known as the “Minthorne Office Building.”

The name was changed, in part, to avoid confusion with Minthorn Hall, the Minthorne Gallery and Minthorne Conference Room. The building is leased, which is why it is not named after a person or family.

University closes this Monday and Tuesday to observe July 4 holiday

Wednesday, June 28th, 2017

The university’s offices and libraries on the Newberg and Portland campuses will be closed on Monday and Tuesday, July 3-4, in observance of the July 4 holiday. The Bruin Store will also be closed those two days.

University automates expense process with Concur Expense beginning July 5

Tuesday, June 27th, 2017

As a part of our strategy to increase efficiency and streamline our Finance and business processes, we have automated the entire expense process using Concur Expense.

For our university, Concur will allow us to:

  • Create a better expense reimbursement process for employees
  • Drive expense and travel policy compliance
  • Gain better visibility to travel and expense spending
  • Eliminate the need to collect, manage and store paper receipts

For our employees, Concur will:

  • Reduce the time spent and minimize the hassle of completing the expense process
  • Allow on-the-go capabilities through user friendly mobile applications
  • Provide pre-populated expense reports
  • Require fewer key strokes to request reimbursement

Our Finance and IT teams investigated many solutions. Concur Expense closely matches our business needs. We will go live with Concur Expense on July 5, 2017.

Automating the entire expense process from both a web and mobile standpoint is an important step in helping improve our processes. We are excited about our new process and ask each of you to support this change and use Concur Expense. There will be an email sent out on July 5 for the next step in this process. If you have questions, contact Matt Hammar at mhammar@georgefox.edu.

Sincerely,
Finance/Purchasing/IT

Call for business card orders

Tuesday, June 27th, 2017

Now is the time to submit your request for business cards. Marketing communications will be processing the next business card order on Thursday, July 6. Place your order directly with B&B Print Source before Wednesday, July 5.

Questions? Contact Danette Newkirk at dnewkirk@georgefox.edu.

Call for name tag orders

Tuesday, June 27th, 2017

Marketing Communications is collecting orders for name tags. For those who have regular face-to-face contact with the public and need to order a name tag, you may submit your name tag requests at this link.

Be sure to provide the name of the person for whom the name tag is needed; title or department; and the budget to be charged. Examples of title or department include: Dean of Students/Student Life and Admissions Counselor/Admissions. The next order will be placed Monday, July 10.

Contact Danette Newkirk (dnewkirk@georgefox.edu) if you have any questions.

Tickets still available for ‘George Fox Night’ at Portland Timbers game July 5

Monday, June 26th, 2017

Wednesday, July 5, is “George Fox Night” at the Portland Timbers! Join other Bruin alumni, parents, friends, employees and students for a fun-filled evening of soccer at downtown Portland’s historic Providence Park. Our reserved seats in the Widmer Brothers Southern Front offer a close-up view of the game.

Tickets include stadium snacks like popcorn, roasted peanuts, potato chips, gourmet macaroni and cheese, barbecue meatballs, and fresh-baked cookies, as well as soda and bottled water.

Tickets are $50 each and can be purchased here. Contact Robby Larson (rlarson@georgefox.edu) with any questions.

We hope you can join us!

Time sheet due date reminder

Sunday, June 25th, 2017

June is the final month for the 2016-17 fiscal year. All staff time sheets and admin time-off reports for June will need to be turned in to Human Resources by Wednesday, July 5, to close the fiscal year. Please plan ahead if you expect to be out of the office or on vacation.

Thank you,
Human Resources

All invited to ‘George Fox Night’ at Portland Timbers game July 5

Thursday, June 22nd, 2017

Wednesday, July 5, is “George Fox Night” at the Portland Timbers! Join other Bruin alumni, parents, friends, employees and students for a fun-filled evening of soccer at downtown Portland’s historic Providence Park. Our reserved seats in the Widmer Brothers Southern Front offer a close-up view of the game.

Tickets include stadium snacks like popcorn, roasted peanuts, potato chips, gourmet macaroni and cheese, barbecue meatballs, and fresh-baked cookies, as well as soda and bottled water.

Tickets are $50 each and can be purchased here. Contact Robby Larson (rlarson@georgefox.edu) with any questions.

We hope you can join us!

Limited-edition ‘Eclipse’ stamps are available

Thursday, June 22nd, 2017

They are here! Mail Services has the limited-edition first-class “Eclipse” stamps. These stamps are really cool! They are heat sensitive, so when you press your finger onto the stamp, the heat will cause the moon to show on the stamp. Once the heat cools down, the eclipse will reappear.

There are 16 stamps per sheet, and the cost is $7.84. These stamps will not last long, so get a piece of history while supplies last!

Thanks,
Mail Services

Join colleagues at all-employee meeting this afternoon

Wednesday, June 21st, 2017

The university community is invited to an all-employee meeting from 3:30 to 5 p.m. this afternoon (Thursday) in Canyon Commons (Rooms 101 and 102). The event will be live-streamed at the Portland Center in Room 160.

PT clinic remains open through summer

Wednesday, June 21st, 2017

The physical therapy department is excited to announce that our PT clinic is open all summer long, Monday through Friday, to serve your needs.

We are a participating provider for Regence and offer self-pay options for those not on Regence. Our pro-bono clinic is available this summer as well.

Please call Li-Zandre at 503-554-2479 with any questions. Have a great summer!

FY2016-17 requests must be submitted by July 7

Wednesday, June 21st, 2017

Fiscal Year End 2016-17 is quickly approaching, and the Finance Department would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadline for Accounts Payable requests:

1) Submission of the following FY2016-17 requests must be received by Finance on or before Friday, July 7, 2017:

  • Check Requests
  • Invoices
  • Expense Reimbursement Requests
  • Petty Cash Logs for expenses through June 30, 2017 ONLY

Please refer to this “Fiscal Year-End Deadlines & Procedures” page of the Finance Department website for additional details.

Please contact Jennifer Klapp at jklapp@georgefox.edu or ext. 2170 with any year-end accounts payable questions.

Thank you!
The Finance Team