Time sheet due date reminder

Sunday, June 25th, 2017

June is the final month for the 2016-17 fiscal year. All staff time sheets and admin time-off reports for June will need to be turned in to Human Resources by Wednesday, July 5, to close the fiscal year. Please plan ahead if you expect to be out of the office or on vacation.

Thank you,
Human Resources

Reminder: Be aware of Plant Services’ overhead work this week

Sunday, June 25th, 2017

Plant Services is trimming trees and doing other overhead work with a high lift through the end of the month. Please be aware as you are walking through campus so that you do not walk through these areas.

The areas will be marked, and parking areas will be cordoned off the day before work progresses in that area. For your safety and that of your vehicle, do not park or walk in areas that have been reserved.

Thank you,
Dixie Downey (ddowney@georgefox.edu)

Who’s on Campus this Week …

Sunday, June 25th, 2017

Bruin Camp: Football
Coaches John Bates and Ken Ingram are running three football camps this summer. The first is an overnight team camp June 23-26 that will host about 450 high school students. The second is a day camp for youth June 27-29. The third football camp is an overnight individual skills session June 30-July 1.

Oregon Suzuki Institute
The Oregon Suzuki Institute is a week-long program (June 26-July 1) held every summer at George Fox. The institute provides an opportunity for approximately 350 Suzuki students to receive lessons, perform and take classes in order to reinforce their normal studies. Check-in is Sunday in the EHS Atrium at noon.

George Fox Bruin Academic Camp
Funded through the Lilly Endowment Inc., Theologia is a week-long institute on the university’s Newberg campus, where rising high school juniors and seniors will learn theology that connects to their own personal lives. The camp is held June 23-30.

All invited to ‘George Fox Night’ at Portland Timbers game July 5

Thursday, June 22nd, 2017

Wednesday, July 5, is “George Fox Night” at the Portland Timbers! Join other Bruin alumni, parents, friends, employees and students for a fun-filled evening of soccer at downtown Portland’s historic Providence Park. Our reserved seats in the Widmer Brothers Southern Front offer a close-up view of the game.

Tickets include stadium snacks like popcorn, roasted peanuts, potato chips, gourmet macaroni and cheese, barbecue meatballs, and fresh-baked cookies, as well as soda and bottled water.

Tickets are $50 each and can be purchased here. Contact Robby Larson (rlarson@georgefox.edu) with any questions.

We hope you can join us!

Please avoid parking in Stevens and Hoover lots today

Thursday, June 22nd, 2017

Please be considerate of our guests for Summer Visit Day today (Friday) by avoiding parking in the Hoover and Stevens parking lots. If you have any questions, please feel free to contact Kelly Friesen at kfriesen@georgefox.edu or ext. 2248.

Limited-edition ‘Eclipse’ stamps are available

Thursday, June 22nd, 2017

They are here! Mail Services has the limited-edition first-class “Eclipse” stamps. These stamps are really cool! They are heat sensitive, so when you press your finger onto the stamp, the heat will cause the moon to show on the stamp. Once the heat cools down, the eclipse will reappear.

There are 16 stamps per sheet, and the cost is $7.84. These stamps will not last long, so get a piece of history while supplies last!

Thanks,
Mail Services

Who’s on Campus this Week …

Thursday, June 22nd, 2017

Bruin Sports Camp: Volleyball
Coach Emily Palkert is partnering with Nike to offer an overnight volleyball camp June 23-25.  The intermediate/advanced all-skills camp is designed for female athletes with organized volleyball experience. Sessions are dedicated to individual skill instruction, positional training and team competition.

Bruin Camp: Football
Coaches John Bates and Ken Ingram are running three football camps this summer. The first is an overnight team camp June 23-26 that will host about 450 high school students. The second is a day camp for youth June 27-29. The third football camp is an overnight individual skills session June 30-July 1.

Oregon Suzuki Institute
The Oregon Suzuki Institute is a week-long program (June 26-July 1) held every summer at George Fox. The institute provides an opportunity for approximately 350 Suzuki students to receive lessons, perform and take classes in order to reinforce their normal studies. Check-in is Sunday in the EHS Atrium at noon.

George Fox Bruin Academic Camp
Funded through the Lilly Endowment Inc., Theologia is a week-long institute on the university’s Newberg campus, where rising high school juniors and seniors will learn theology that connects to their own personal lives. The camp is held June 23-30.

Be considerate of Summer Visit Day guests when parking tomorrow

Wednesday, June 21st, 2017

Please be considerate of our guests for Summer Visit Day tomorrow (Friday, June 23) by avoiding parking in the Hoover and Stevens parking lots. If you have any questions, please feel free to contact Kelly Friesen at kfriesen@georgefox.edu or ext. 2248.

Join colleagues at all-employee meeting this afternoon

Wednesday, June 21st, 2017

The university community is invited to an all-employee meeting from 3:30 to 5 p.m. this afternoon (Thursday) in Canyon Commons (Rooms 101 and 102). The event will be live-streamed at the Portland Center in Room 160.

PT clinic remains open through summer

Wednesday, June 21st, 2017

The physical therapy department is excited to announce that our PT clinic is open all summer long, Monday through Friday, to serve your needs.

We are a participating provider for Regence and offer self-pay options for those not on Regence. Our pro-bono clinic is available this summer as well.

Please call Li-Zandre at 503-554-2479 with any questions. Have a great summer!

FY2016-17 requests must be submitted by July 7

Wednesday, June 21st, 2017

Fiscal Year End 2016-17 is quickly approaching, and the Finance Department would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadline for Accounts Payable requests:

1) Submission of the following FY2016-17 requests must be received by Finance on or before Friday, July 7, 2017:

  • Check Requests
  • Invoices
  • Expense Reimbursement Requests
  • Petty Cash Logs for expenses through June 30, 2017 ONLY

Please refer to this “Fiscal Year-End Deadlines & Procedures” page of the Finance Department website for additional details.

Please contact Jennifer Klapp at jklapp@georgefox.edu or ext. 2170 with any year-end accounts payable questions.

Thank you!
The Finance Team

Department mailbox changes: Email Mail Services if affected by reorganization

Tuesday, June 20th, 2017

With the structural reorganization taking place, there is a lot of shuffling going around. If you have been affected by the reorganization and have had to transition to a new department, we need to hear from you.

To confirm that Mail Services has accurate information for where to place your mail, please email Mail Services ASAP with the following information:

  1. Your name
  2. The new department that you are in, not where you came from

Please email Mail Services at mailservices@georgefox.edu.

Thank you in advance,
Mail Services

Several employees relocate to accommodate restructuring of departments

Monday, June 19th, 2017

With the recent restructuring of departments came the need to relocate several individuals. Below is a listing of who has moved where so far.

  • All of Human Resources is now on the first floor of the Minthorne (Colonial) office building at the corner of Meridian and Sheridan streets.
  • The Advancement office has moved to the second floor of the Minthorne office building, including Lynn Andrews, Robby Larson, Dave Adrian, Shannon Johnson, Stephanie Bugas, Jeremy Doucette-Hardy and Emily Grace Cropper-Russel.
  • Lisa Leslie and Peg Hutton (Event Services) have moved to the Beals House.
  • Tai Harden-Moore has moved to Hoover 113.
  • Alex Pia has moved to Stevens 327.
  • Megan Fisher has moved to Stevens 328.
  • Jennifer Farland has moved from the International House to Portland Center 177.
  • Rick Muthiah has temporarily moved to the first floor of the Stevens Center, next to Academic Affairs (he anticipates moving again later this summer).

Questions? Contact Lisa Burton at lburton@georgefox.edu.

Bon Appetit takes a ‘road trip’ on Route 66 this summer

Monday, June 19th, 2017

Come along with us as we take a culinary road trip along Route 66 this summer! Starting tomorrow (Wednesday), Bon Appetit be serving up iconic foods from this classic region every Wednesday through Aug. 9 as a lunch special from 11:30 a.m. to 1:30 p.m. on the patio outside Canyon Commons.

Pick up a punch card while you’re here; there will be a drawing at the end of the road for a fun prize!

End-of-Year Reminder for Deposits and Petty Cash Reconciliations

Monday, June 19th, 2017

End-of-the-fiscal year deposits to be included in this year’s budget must be in Finance no later than Friday, June 30. Checks dated prior to June 30, 2017, must be deposited in the current fiscal year.

Please look around your desks and file cabinets to see if there are any lingering items that need to go to the bank. If you are taking vacation during the July 4 holiday, please send your deposits over BEFORE you leave. If you should have any questions about deposits, please contact Heather Groenlund at ext. 2173.

Final petty cash reconciliations for this fiscal year are due in Finance no later than Friday, June 30. Please remember to submit all receipts, cash, and reconciliation reports before this deadline. Please plan ahead and send these over before you leave, if you will be taking vacation over the July 4 holiday. If you have questions about petty cash protocols, please contact Jen Klapp at ext. 2170.

Who’s on Campus this Week …

Monday, June 19th, 2017

Bruin Sports Camp: Volleyball
Coach Emily Palkert is partnering with Nike to offer an overnight volleyball camp June 23-25.  The intermediate/advanced all-skills camp is designed for female athletes with organized volleyball experience. Sessions are dedicated to individual skill instruction, positional training and team competition.

Bruin Camp: Football
Coaches John Bates and Ken Ingram are running three football camps this summer. The first is an overnight team camp June 23-26 that will host about 450 high school students. The second is a day camp for youth June 27-29. The third football camp is an overnight individual skills session June 30-July 1.

Oregon Suzuki Institute
The Oregon Suzuki Institute is a week-long program (June 26-July 1) held every summer at George Fox. The institute provides an opportunity for approximately 350 Suzuki students to receive lessons, perform and take classes in order to reinforce their normal studies. Check-in is Sunday in the EHS Atrium at noon.

George Fox Bruin Academic Camp
Funded through the Lilly Endowment Inc., Theologia is a week-long institute on the university’s Newberg campus, where rising high school juniors and seniors will learn theology that connects to their own personal lives. The camp is held June 23-30.

Upcoming Changes to Library Summit Courier Service: Summit Delivery Delays

Monday, June 19th, 2017

As part of the Orbis Cascade Alliance, George Fox library patrons enjoy access to materials at 39 member libraries, with items being delivered via a courier to both Newberg and Portland campuses five days a week. In order to improve delivery and turnaround times, the Alliance is transitioning to a new courier service this summer.

During the transition to the new system, Summit deliveries will be delayed for items requested from June 26 to July 5. Summit requests can still be made during this period, but those items will be delivered after July 5.

We highly recommend placing orders for Summit materials ASAP, in order to get them before the delays are in effect. Thank you for your patience during this process as we transition to a new courier service. We look forward to being able to provide improved service going forward!

Questions about your Summit requests? Please contact the circulation department.

Plant Services’ overhead work continues through end of June

Sunday, June 18th, 2017

Plant Services will be trimming trees and doing other overhead work with a high lift through the end of the month. Please be aware as you are walking through campus so that you do not walk through these areas.

The areas will be marked, and parking areas will be cordoned off the day before work progresses in that area. For your safety and that of your vehicle, do not park or walk in areas that have been reserved.

Thank you,
Dixie Downey (ddowney@georgefox.edu)

Have any questions for this Thursday’s all-employee meeting?

Sunday, June 18th, 2017

Do you have any questions that you feel need to be answered at the all-employee meeting this Thursday, June 22? If so, we want to hear from you! Please email any questions to Rob Westervelt (rwesterv@georgefox.edu).

The meeting will take place from 3:30 to 5 p.m. in Canyon Commons and be live-streamed in Room 160 at the Portland Center.

Thank you!

Has anyone seen admissions’ lost red hand truck?

Sunday, June 18th, 2017

Several weeks ago our red hand truck went on an adventure and has yet to return to us. If anyone has seen it, please let us know. We would love to welcome it back to our undergraduate admissions on the second floor of the Stevens Center.

Please contact Kathy Rosenbohm (krosenbohm@georgefox.edu) ext 2241 with any leads!

Thank you.