Archive for April, 2016

Accounts Payable Year-End Deadlines

Tuesday, April 26th, 2016

Fiscal-year-end 2015/2016 is quickly approaching, and the finance department would appreciate your help in ensuring a smooth and timely year-end close. Please review and note the following deadlines for accounts payable requests:

1. Submission of the following FY2015/2016 requests must be received by the finance department on or before July 8, 2016:

  • Check Requests
  • Invoices
  • Expense Reimbursement Requests
  • Petty Cash Logs for expenses through June 30, 2016, only

2. All Cash Advance Requests for FY2015/2016 expenses must be received by the finance department on or before June 13, 2016.

Please refer to the “Fiscal Year-End Deadlines & Procedures” page on the finance department website for additional details.

Please contact Jennifer Klapp (jklapp@georgefox.edu or ext. 2170) with any year-end accounts payable questions.

Thank you!
The Finance Team

Music department seeking gospel singers for fall 2016

Tuesday, April 26th, 2016

The music department would like to extend an invitation to the undergraduate student body to perform gospel music with the university choir in a few special chapel services next year.

If you are interested in participating, you would attend a few rehearsals in the fall 2016 semester. No prior gospel or choir experience required. If you are interested in this exciting opportunity, please contact Danielle Warner, director of choral activities, at dwarner@georgefox.edu before the end of this semester.

FoxTALE End-of-Semester Reminders

Tuesday, April 26th, 2016

If you used the FoxTALE grade book for any of your FoxTALE course sites, back up your 2016 Spring grade book to a spreadsheet that is saved outside of FoxTALE. See the instructions here for backing up grades. You will want to keep an archive of your course grades that cover the last five years.

Use your new, empty 2016 Summer (or Fall) sites as the sites in which you will teach. You may import content from another course site. See the instructions here for importing.

2016 Summer sites are currently hidden from student view. When you are ready, you can share the site with your students. Here is a quick guide on how to make the courses available: FoxTALE Making Courses Visible to Students.

If your course site is set to Weekly format, your course might show incorrect dates. To change the dates, go to Administration> Edit settings on the course home page. Scroll down to the Course start date, and change it to the first day of your 2016 Summer course. Scroll to the bottom of the page and “Save changes.”

Visit the FoxTALE for Faculty webpage for guides, resources and the new features coming in the Aug. 19, 2016, FoxTALE Upgrade.

For questions or assistance using FoxTALE please contact the IT Service Desk at servicedesk@georgefox.edu or 503-554-2569.

Today’s candy buffet benefits students going on trips

Tuesday, April 26th, 2016

We will be hosting our second and final candy buffet today (Wednesday) from 11 a.m. to 2 p.m. in the Bruin Den. We still have a wide variety of candy and will have boxes available for you to fill with your favorites for a low flat rate!

Drop by and see us anytime between 11 and 2. We look forward to seeing you and wish you well during finals week! The proceeds from this event will go toward financing a serve trip and Juniors Abroad trip for students Valentina Kucher and Courtney DuMond.

Contact Courtney (cdumond13@georgefox.edu) with any questions.

Join your colleagues for lunch today in Cap and Gown Room

Monday, April 25th, 2016

Today (Tuesday) is the day! Bring your department colleagues for the final all-employee lunch of the year! Lunch is served between 11:30 a.m. and 1:15 p.m. in the Cap and Gown Room. Cost is $3.

International Student Services seeks donations for garage sale to benefit emergency fund

Monday, April 25th, 2016

International Student Services will be hosting a garage sale this summer to raise money for an international student emergency fund. If you can donate to this cause, please bring your old or new items to the International Student Services office at 1110 E. Meridian St., any time between 8:30 a.m. and 5 p.m., Monday through Friday.

Also, if you need us to pick up the item, we can do that as well. Just let us know.

Questions? Contact Alex Pia at ext. 2643 or apia@georgefox.edu.

Farewell open house for Joyce Engberg set for tomorrow

Monday, April 25th, 2016

Please join us for a farewell open house for Joyce Engberg to celebrate her time with the College of Engineering before she moves to Bend, Ore.

When: Wednesday April 27
Time: 2-3:30 p.m. (drop in)
Where: Wood-Mar 201

Fitness Center Summer Hours

Monday, April 25th, 2016

Summer hours for the Wheeler Fitness Center are as follows:

  • Monday-Friday: 6 a.m. – 8 p.m.
  • Saturday: 7 a.m. – 7 p.m.
  • Closed Sundays

It’s time for Phase II again

Monday, April 25th, 2016

At the end of every school year many students have good reusable items that they do not want to take home over the summer, including blankets, clothing, kitchen supplies, small appliances, radios, room decorations, furniture, etc.

In an effort to keep the dumpsters from overflowing and to be better stewards of the resources, Phase II was initiated. We are happy to receive reusable items that students do not want to take home starting on April 22 and going through May 2 at 4 p.m.

The items gathered are sorted and made available to summer students and staff, with the remainder of the items being given to different organizations in the local area, such as Rescue Mission, Unwed Mothers Homes, Love Inc., and Goodwill.

Barrels will be placed in or near central living areas …

  • On the porches or patios of Weesner, Riley, Chapman, Hoskins, Armstrong, Campbell, Fulton St., Villa Rd., Gail, Kershner, Barclay and Wilder houses
  • In the dorm lobbies of Edwards, Pennington, Le Shana, Brandt, Coffin, Hobson, Macy and Sutton
  • Outside of the first floor of Beebe, Carey and Willcuts
  • Near Woolman 2-3, Winters 201-2 and Newlin apartments
  • In Lewis and Weesner Village laundry rooms

Please look for and use these barrels as you prepare to leave at the end of school.

  • Please do not place trash in the barrels labeled “Phase II.”
  • Please do not donate undergarments, socks, damaged or soiled items
  • Do not donate large appliances or furniture such as couches, arm chairs and beds
  • Do not place food or chemicals in the barrels. Place these items in a box or bag next to the barrels.

There are large drop boxes for your trash located strategically on campus. By law, computers, monitors and TVs cannot go into the trash. They can be place beside the barrels. Please note if it is broken.

Questions? Contact Dwayne Astleford (dastlefo@georgefox.edu).

Have a great summer and may the Lord bless you as you go!

Phase II Committee

Correction to finals week dining room hours

Monday, April 25th, 2016

There is a correction to the finals week hours posted by Bon Appetit: The hours of operation for our final board meal of the semester on Saturday, April 30, will be 11:30 a.m. to 1 p.m.

Come to Pavilion tonight for worship time around a fire

Monday, April 25th, 2016

Need a space to relax during finals week? Come tonight (Tuesday) at 9 p.m. to the Pavilion for an evening of community and worship around the fire as we celebrate this semester and this year.

There will not be chapel credit for this event, as it will be past the cutoff, but we hope to see you there and enjoy the space with you.

Instructions for leaving cars and bikes on campus during May Term and summer

Monday, April 25th, 2016

Students: As a rule, there are to be no cars left on campus during the summer months except for these categories: Juniors Abroad participants, May Serve participants and international students. All vehicles left on campus must have the keys left with security, along with a name and number of a local contact in case of incident.

George Fox is not responsible for any car left on campus and is not liable in case of damage or theft. Any car left on campus without first arranging with security and leaving the key with security is subject to tow. Please first try to find someone off campus to leave your vehicle with so it can be watched and turned on periodically to avoid a dead battery.

If a vehicle is left on campus, security will tell you where to park it once your key has been left with them, and there should be nothing left in your car to tempt potential thieves.

Questions? Out of the box situation? Contact security during business hours at 503-554-2090 or e-mail Nadine Kincaid at nkincaid@georgefox.edu.

No student parking in reserved spots, staff lots or visitor rows!

Monday, April 25th, 2016

Students: With the end of the school year, we are receiving lots of shipments and there are many visitors on campus. Please do not park in the staff lots, reserved staff spots, or the visitor rows. Continue to park only where you parking permit allows you to park.

Thank you,
Security Services

Join us for a ‘1965 Throwback Lunch’ tomorrow in Klages

Monday, April 25th, 2016

For those of us who were not at George Fox in 1965 when Heacock Commons and the current dining room was built, have you ever wondered what one of the first meals might have been? Have you ever thought how much lunch might have cost? Have you ever heard of the “Quaker Inn Cafe”? If the answer to any of these is yes, join us tomorrow (Wednesday) for our “1965 Throwback Lunch” and you’ll discover what you missed 51 years ago!

We’ve rented a juke box spinning ’60s platters and will be featuring favorites like chicken a la king, bologna and egg salad sandwiches, spaghetti and meatballs, fruit cocktail and much, much more – all for the throwback price of $1.25 for all staff, faculty and commuters.

Bring your appetite and we’ll see you in Klages on Wednesday between 11 a.m. and 2 p.m.

Contact Denny Lawrence (dlawrence@georgefox.edu) or Lisa Miles (lmiles@georgefox.edu) if you have any questions.

Swing by Bruin Den tomorrow for candy buffet

Monday, April 25th, 2016

We will be hosting our second and final candy buffet tomorrow (Wednesday) from 11 a.m. to 2 p.m. in the Bruin Den. We still have a wide variety of candy and will have boxes available for you to fill with your favorites for a low flat rate!

Drop by and see us anytime between 11 and 2. We look forward to seeing you and wish you well during finals week! The proceeds from this event will go toward financing a serve trip and Juniors Abroad trip for students Valentina Kucher and Courtney DuMond.

Contact Courtney (cdumond13@georgefox.edu) with any questions.

Stop by Debbie Berhó’s farewell party today

Monday, April 25th, 2016

Join us for a going-away party to celebrate 19 years of faculty service by Debbie Berhó. This open-house-style reception is being held in Minthorn 200 from 3:30 to 5 p.m. today (Tuesday). Join us and wish Debbie well on her new venture!

Questions? Contact Penny Martin (pmartin@georgefox.edu).

Info on summer dining options on campus

Monday, April 25th, 2016

It will be an exciting summer as we open the new dining hall, Canyon Commons! This facility will feature a large dining hall area (seating up to 555), three conference/meeting rooms (holding from 80 to 90 each that can also be combined to create a larger space), the president’s dining room (seating up to 20), and an espresso cafe (seating up to 60).

In May, construction will also begin on the remodeling of the former dining hall, servery, kitchen and Cap and Gown Room into space for the College of Engineering, which means that the Bruin Den and Bruin Bites will be impacted. Following are important dates to keep in mind in terms of meal service venues for the summer:

  • Groovy Bruin Food Truck: Available adjacent to the library from 8 a.m. to 2 p.m. Monday through Friday beginning on May 2 until the Bruin Den reopens (approximately June 13)
  • Canyon Commons Dining Hall: Days and hours will vary throughout the summer depending on the conference schedule.
  • Canyon Commons Espresso Cafe: We’re anticipating that the new café will be open for service beginning June 6 from 8 a.m. to 2 p.m. Monday through Friday
  • Roberts Center/Villa Cafe: The last day of operation for the Roberts Center/Villa Cafe will be Friday, May 27.
  • Bruin Den: Closed from May 2 to approximately June 13, after which it will be open from 8 a.m. to 2 p.m. Monday through Friday

Thank you for your flexibility, patience and understanding as we transition to a new facility! Questions regarding food service can be directed to Denny Lawrence (dlawrenc@georgefox.edu), resident district manager with Bon Appetit Management Company, or Brad Lau (blau@georgefox.edu), vice president for student life.

Lost: Red soft-sided case with jumper cables and first aid items

Sunday, April 24th, 2016

Left in George Fox van #16 (we’re pretty sure): A red soft-sided case with jumper cables, flashers and first aid items. Have you seen it? If so, the women’s golf program would love to have it back. It has sentimental value. Please return to the main athletic office in Wheeler.

Thank you

Volunteers needed for OSAA choir competition May 5-7

Sunday, April 24th, 2016

Do you like free lunch? Are you a nice person? Do you like interacting with people? If any of these apply to you, we have a job for you!

Each year, the music department hosts the OSAA High School State Choir Competition, and we are currently needing volunteers to help keep the competition running smoothly. Jobs include door monitors, guides and assistants for some of the judges.

The competition is May 5-7, which is the Thursday, Friday and Saturday the week after graduation. Since it’s after school, this would be most ideal for students staying on campus for May Term or living nearby for the summer. Volunteers are needed all three days, and shifts go from 7:30 a.m. to 12:30 p.m., from noon to 5 p.m., or all day.

Please contact Natalie Marquette at nmarquette12@georgefox.edu if you are interested!

Updated PeopleSoft Budget and Transaction Reports

Sunday, April 24th, 2016

We have made changes to the George Fox University budget and transaction reports in PeopleSoft. The report menu has changed and there are more reports to choose from. Please go here for more information about navigating the new report menu.

Questions? Please call Melodee Powers at ext. 2175.

Thanks,
The Finance Team